HomeMy WebLinkAboutFCS-17-049 - T17-040 Janitorial Paper Products
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-03-20
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-02-27
REPORT NO.: FCS-17-049
SUBJECT: T17-040 Janitorial Paper Products
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-040 Janitorial Paper Products, be awarded to Weber Supply
Company Inc, Kitchener, Ontario, at their tendered price of $68,799.35, plus H.S.T.
of $8,943.92, for a total of $77,743.27, for a one (1) year term, with an option to
renew for four (4) additional twelve (12) month terms.
BACKGROUND:
This tender is for the supply and delivery of janitorial paper products for all City of
Kitchener buildings. The paper products are manufactured from 100% post consumable
goods and have environmental certification. Facilities Management place orders as
needed and distributes it to all City facilities.
The average annual spend over the past five (5) years was $64,462.46, before taxes.
The price for Janitorial Paper Products has decreased 7% from the 2016 contract.
The actual spend will depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by fourteen (14) interested parties and by the closing date of
Thursday February 16, 2017, ten (10) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Bid Price
GT French Hamilton ON $74,106.29
Weber Supply Company Inc Kitchener ON $77,743.27 *
Hamel, The Cleaning House Ltd. Hamilton ON $80,953.43
Corporate Express Canada, Inc. Mississauga ON $83,333.68
Swish Maintenance Ltd Whitby ON $90,934.51
Grand & Toy Ltd Lachine QB $91,108.16
Domclean Limited Kitchener ON $91,874.70
Flexo Products Limited Niagara Falls ON $93,417.10
Champion Products Group Windsor ON $96,152.13
GT French Hamilton ON $102,459.70
The low bid received from GT French was disqualified as they did not include
dispensers free of charge as required within the specifications.
The tender was reviewed by D. Mitchell, Supervisor of Custodial Services, C. DaCosta
Supervisor of Custodial Services, J. Coulter, Supervisor of Operations (AUD) and R.
Scott, Buyer who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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