HomeMy WebLinkAboutFCS-17-063 - T17-013 Krug Street Road Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-03-20
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: Wards 1 and 10
DATE OF REPORT: 2017-03-06
REPORT NO.: FCS-17-063
SUBJECT: T17-013 Krug Street (East Avenue to Becker Street) Road
Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-013 Krug Street (East Avenue to Becker Street) Road
Reconstruction, be awarded to 410754 Ontario Limited o/a Sousa Concrete,
Branchton, Ontario, at their tendered price of $2,896,294.80, including provisional
items and contingencies of $263,150., plus H.S.T. of $376,518.32., for a total of
$3,272,813.12.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Krug Street (East Avenue
to Becker Street). Funds for construction have been approved by Council as part of the
2017 budget. The services were originally constructed in the late 50’s and are in need
of replacement.
The work includes the replacement of the existing sanitary sewer, storm sewer, water
supply system, roadway, curb and gutter, sidewalks and municipal service connections
to the street property line.
The administration, design and tendering of this project have been completed by
AECOM engineering consultants, the construction administration and inspection of this
project will be completed by AECOM staff as well.
The project is scheduled to begin May 1, 2017.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
Tenders were advertised publicly on the City of Kitchener website and the internet
through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by twenty-seven (27) interested parties and by the
closing date of Thursday February 16, 2017, seven (7) tenders had been received.
The tenders were reviewed by S. Shah, Design Engineer, J. Stevenson Engineering
Construction Project Manager and A. Buchholtz, Buyer, who concur with the above
recommendation.
The following tenders were received: Adjusted
Bid Price Bid Price
410754 Ontario Limited
o/a Sousa Concrete Branchton ON $3,272,813.12* -
Sierra Infrastructure Inc. Woodstock ON $3,304,007.00 -
Regional Sewer and Watermain Ltd.Cambridge ON $3,332,591.15 -
Terracon Underground Ltd. Brantford ON $3,340,966.17 -
Steed and Evans Limited St. Jacobs ON $3,484,516.73 $3,484,413.33
Oxford Civil Group Inc. Woodstock ON $3,487,761.57 -
Network Sewer and Watermain Ltd.Cambridge ON $3,858,482.00 -
Tenders were checked for mathematical errors and corrected accordingly
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this purchase is included within the approved capital budget. The estimated surplus
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(E) will be returned to the Accelerated Infrastructure Replacement Program (AIRP)
general account, and will be used to fund unexpected deficits in other AIRP projects.
Tender T17-013
Krug Street (East to Becker)
The total budget for all phases of this project is 3,594,616.00
Estimated Cost for this Phase of Work
Tender - T17-013 costs, including HST 3,272,813.12
less: HST rebate on tender (325,543.39)
Net Cost Being Awarded 2,947,269.73 A
Projected Costs: Staff Time/Permitting/Material Testing 39,752.00
Total Estimated Cost for this Phase of Work $2,987,021.73 C
Budget for this Phase of Work
AIRP - Sanitary Utility 1,456,546.00
AIRP - Storm Water Utility 728,273.00
AIRP - Water Utility 981,890.00
Total Budget for this Phase of Work $3,166,709.00 B
Estimated Surplus for this Phase of Work (B - C) 179,687.27 D
Estimated Surplus from previous phases 35,904.22
Total Estimated Surplus $215,591.49 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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