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HomeMy WebLinkAboutRoutine Disclosure & Active Dissemination Listing1 KITcHENER City of Kitchener Routine Disclosure & Active Dissemination Listing Table of Contents Building 1 By -Law Enforcement 2 Community Programs and Services 3 Economic Development 4 Engineering 5 Facilities Management 6 Fire 7 Human Resources 8 Legislated Services 10 Operations 17 Planning 19 Supply Services 21 Transportation Services 22 Utilities 24 J Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. Type of Records Description of Record How are records released? Contact Building Permit Files - Available upon request, Please contact Building - Commercial, Industrial, To document the issuance of building permits personal information to be building@kitchener.ca - with your Institutional & Multi- for commercial & industrial buildings. reviewed before release request residential Building Permit Files - To document the issuance of building permits Available upon request, Please contact Building - Single, Semi-detached & for single, semi -residential & multi -residential personal information to be building@kitchener.ca - with your Townhouses buildings. reviewed before release request List detailed information about building permit Available upon request, Please contact Building - Building Permit Reports applications received. personal information to be building@kitchener.ca -with your reviewed before release request Grading Certificate Please contact Building - Requests for copies of grading certificates. Available upon request building@kitchener.ca -with your Rsts Reque Requests request To document the history of properties in the Available upon request, Please contact Building - Street Address Files City (e.g., Property violations, building personal information to be building@kitchener.ca -with your additions, complaints, etc.). reviewed before release request Plan of survey that specifically illustrates the Please contact Building - Surveys location of buildings or structures relative to Available upon request building@kitchener.ca - with your the boundaries of a unit of land. request Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. Type of Records Description of Record How are records released? Contact Records are only released to those whose personal Noise and Parks Information about noise and parks violation information they contain. For Please contact Bylaw Enforcement - Enforcement complaints and enforcement. all others, a formal Freedom bylaw@kitchener.ca -with your of Information request is request required — https://www. kitchener.ca/FOI Records are only released to those whose personal Information about parking infractions which information they contain. For Please contact Bylaw Enforcement - Parking Infractions occur in the City of Kitchener. all others, a formal Freedom bylaw@kitchener.ca - with your of Information request is request required — https://www. kitchener.ca/FOI Records are only released to those whose personal Property Standards Information about violations and by-law information they contain. For Please contact Bylaw Enforcement - Enforcement enforcement issues. all others, a formal Freedom bylaw@kitchener.ca - with your of Information request is request required — https://www. kitchener.ca/FOI Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 7Type of Records Description of Record How are records released? Contact Building Youth To document records relating to Building Youth Please contact Community Services - Leadership Leadership Development (BYLD) program Available upon request communityservices@kitchener.ca - Development (BYLD) offered by City of Kitchener. with your request To document information pertaining to special Please contact Community Services - Events Files - Special non -City run events held in Kitchener. (e.g., Available upon request communityservices@kitchener.ca - Special Olympics, golf tournaments, music with your request festivals, etc.). f To document information about programs Please contact Community Services - Senior Programs conducted by Rockway Gardens Senior Citizens' Available upon request communityservices@kitchener.ca - Centre (e.g., Snow removal for seniors). with your request To document the types of services available to Please contact Community Services - Service Information Files seniors in the community. Available upon request communityservices@kitchener.ca - with your request To document the number of Senior Day/Peer Statistics -Senior Helping Programs offered as well as the Available upon request, Please contact Community Services - Day/Peer Helping number of people participating in the personal information to be communityservices@kitchener.ca - Programs reviewed before release with your request programs. Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. J Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. Type of Records Description of Record How are records released? Contact To document weekly reports of Economic Please contact Economic Activity Reports Development activities. Available upon request Development 519-741-2292 with your request To document information about artists who Available upon request, Please contact Economic Arts Program Files submit artwork to City Hall. personal information to be Development 519-741-2292 with reviewed before release your request To document information on large or otherwise Please contact Economic Business Directory significant companies operating in the City. Available upon request Development 519-741-2292 with your request Business Heritage To document records of the business heritage Please contact Economic program, a program honouring businesses Available upon request Development 519-741-2292 with Program located in the City. your request Economic Development Strategic plan for the Economic Development Available on City of Kitchener website — Strategy Division. https://www.kitchener.ca/EcDevStrategy To document information distributed internally Please contact Economic Minutes and Updates and/or externally re: the progress of the Available upon request Development 519-741-2292 with Downtown Development team. your request Strategic Plan The strategic plan advances the city's vision, Available on City of Kitchener website — mission and goals. https://www.kitchener.ca/strategicplan Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. J Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. Type of Records Description of Record How are records released? Contact Engineering Plan and Information about roadway construction as Please contact Engineering 519-741- Profile Drawings well as any systems running underneath the Available upon request 2406 with your request road (e.g., sewers, gas lines, etc.). Municipal Consents Approvals for installation of utilities (e.g., Bell, Available upon request Please contact Engineering 519 -741 - hydro, Rogers Cable) on City property. 2406 with your request Project Files To document information about the completion Available upon request Please contact Engineering 519 -741 - of projects (e.g., Road reconstruction). 2406 with your request Information about public works issues (e.g., Please contact Engineering 519 -741 - Street Files sewers, easements) related to specific City Available upon request 2406 with your request streets. Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. J KJTcET�ER Routine Disclosure & Active Dissemination Listing . Type of Records Description of Record How are records released? Contact Construction Project To document the design, construction, and Please contact Facilities Management Files renovation of City facilities. Available upon request 519-741-2600 ext. 4064 with your request Project Files -Energy To document energy management projects Please contact Facilities Management Management conducted in City owned facilities. Available upon request 519-741-2600 ext. 4064 with your request Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. J Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. Type of Records Description of Record How are records released? Contact Alarm Report Time To document the alarm calls dispatched to City Available upon request, Please contact Fire - Cards - City of Kitchener of Kitchener Fire Stations. personal information to be fire@kitchener.ca - with your request reviewed before release To document the Certificates (e.g., Propane Certificates and Permits tank inspections) and permits (e.g., Open Available upon request, Please contact Fire - Statistics burning, fireworks) required by the Fire personal information to be fire@kitchener.ca - with your request Department for various activities. reviewed before release Documents signal information (e.g., trouble, Direct Detect Signal alarms or test signals) received by the receiver Available upon request, Please contact Fire - Print-out from the customers' (e.g., residential or school) personal information be fire@kitchener.ca - with your request fire alarm panel. reviewed before releass e To document working papers and reports for Please contact Fire - Project Files projects completed by the Fire Department Available upon request fire@kitchener.ca -with your request (e.g., Fire station location studies). Rural Fire Department To document the siren, pager and activations Please contact Fire - Siren, Pager and calls dispatched to rural Fire Departments. Available upon request fire@kitchener.ca -with your request Activations Training Administration To document information pertaining to the Available upon request Please contact Fire - Files administration of the Training Division. fire@kitchener.ca - with your request To document the projects undertaken by the Training Division (e.g., research into new Please contact Fire - Training Project Files equipment, development of training facilities, Available upon request fire@kitchener.ca - with your request course development). Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. Type of Records Description of Record How are records released? Contact Accident Review Board Available upon request, & Accident Review To document submissions made and the personal information to be Please contact Human Resources - Appeal Committee decisions of the Board and Appeal Committee. reviewed before release hr@kitchener.ca - with your request Records To document information about employee Available upon request, Please contact Human Resources - Benefits Reports benefits (e.g., Changes to benefit coverage). personal information to be hr@kitchener.ca - with your request reviewed before release Status of the driver's license of employees Available upon request, Please contact Human Resources - Drivers Abstract driving on behalf of the City. personal information to be hr@kitchener.ca - with your request reviewed before release Employment Equity To document personal information about City Available upon request, Please contact Human Resources - Data employees and applicants. personal information to be hr@kitchener.ca - with your request reviewed before release Inspection Reports - To document findings of workplace safety Please contact Human Resources - Workplace Safety inspections conducted by the City's Health and Available upon request hr@kitchener.ca - with your request Safety Committee. Statistics about applicants and records Available upon request, Please contact Human Resources - Job Competition Files pertaining to the administration of each job personal information to be hr@kitchener.ca - with your request competition. reviewed before release Ministry of Labour To document orders issued in the event of an Available upon request, Please contact Human Resources - Orders employee's critical injury or fatality. personal information to be hr@kitchener.ca - with your request reviewed before release To document OMERS contributions for active Available upon request, Please contact Human Resources - Statements - OMERS employees. personal information to be hr@kitchener.ca - with your request reviewed before release Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. Routine Disclosure & Active Dissemination Listing KlT('1IF IR Statistics -Workplace To document statistics compiled by Human Please contact Human Resources - and Safety Insurance Resources staff re: workplace insurance (e.g., # Available upon request hr@kitchener.ca - with your request of accidents or injuries, amount of time lost). Training Program To document program evaluation for potential Available upon request, Please contact Human Resources - Evaluation Forms program enhancement. personal information to be hr@kitchener.ca - with your request reviewed before release Training Program Files Information about City training programs (Health, Safety, Driver prescribed by the Ministry of Labour and other Available upon request Please contact Human Resources - and Other Legislated hr@kitchener.ca - with your request Training) agencies. Training Program Files Information about voluntary/non-mandated Please contact Human Resources - (Voluntary/Non- City training programs. Available upon request hr@kitchener.ca - with your request Mandated) Workplace Safety & To document information pertaining to appeals Available upon request, Please contact Human Resources - Insurance Board (WSIB) of Workplace Safety & Insurance Board personal information to be hr@kitchener.ca - with your request Appeals decisions. reviewed before release Workplace Safety & To document Schedule 2 Invoices received from Available upon request Insurance Board (WSIB) the Workplace Safety & Insurance Board (WSIB) personal information be Please contact Human Resources - Schedule itemizing the payments made by claim number reviewed before release s hr@kitchener.ca - with your request to City of Kitchener employees. Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. J Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 10 Type of Records Description of Record How are records released? Contact To document the various agreements (e.g., Development, lease, easement, bond, encroachment, land sale, licensing, subdivision, right of way, collective) and deeds (e.g., Land, Available upon request, Please contact Council & Committee Agreement & Deeds registered plan, easements) to which the City of personal information to be Services 519-741-2203 with your Kitchener is a party. Agreements signed by each reviewed before release request party and bearing a seal. May include a covering memo. Deeds signed by each party. May include a covering memo. Agreement & Deeds To document indices used to access Please contact Council & Committee Indices agreements and deeds. Available upon request Services 519-741-2203 with your request Appointments to Boards To document the appointments made by Available upon request, Please contact Council & Committee and Committees - Council for membership on various personal information to be Services 519-741-2203 with your Roster committees boards and commissions and the reviewed before release request length of time each appointee has served. To document research requests made by the Available upon request, Please contact Corporate Records Archives Request Forms public in regards to materials held in the City personal information to be Management &Archives Services — ManagementServices Mann & Archives Archives. reviewed before release sm —with your request Assessment Review To document the notices of decision received Available upon request, Please contact Council & Committee Board Notices of from the Assessment Review Board for personal information to be Services 519-741-2203 with your Decision assessment appeals respecting properties in reviewed before release request the City of Kitchener. Assessment Review To document the notices of Assessment Review Available upon request, Please contact Council & Committee Board Notices of Board hearings received for assessment appeals personal information to be Services 519-741-2203 with your Hearing respecting properties in the City of Kitchener. reviewed before release request Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 10 1 KIT(1fl"Ni R Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 11 To document the assessment rolls received Available upon request, Please contact Council & Committee Assessment Rolls from the Ontario Ministry of Revenue for personal information to be Services 519-741-2203 with your properties in the City of Kitchener. reviewed before release request To document the by-laws passed by the City Please contact Council & Committee By-laws Council. Available upon request Services 519-741-2203 with your request Board of Health Minutes To document the minutes of meetings of the Please contact Council & Committee (1884-1968) Board of Health. Available upon request Services 519-741-2203 with your request Board of Park To document the minutes of meetings of the Please contact Council & Committee Management Minutes Board of Park Management. Available upon request Services 519-741-2203 with your (1864-1965) request To document applications made to the Available upon request, Please contact Council & Committee Committee of Committee of Adjustment, the processing of personal information to be Services 519-741-2203 with your Adjustment Files such applications by Clerk's and the reviewed before release request Committee's decisions. Corporate Record To document the Corporate Records Centre Please contact Corporate Records Centre Inventory Inventory Reports (excluding the shelf location Available upon request Management & Archives Services — Reports report) which are periodically generated. recordsmgmt@kitchener.ca — with your request Correspondence Files - To document the correspondence received and Available upon request, Please contact Council & Committee City Clerk sent by the City Clerk. personal information to be Services 519-741-2203 with your reviewed before release request To document the agendas for meetings of Council Committee Standing, Special, Ad hoc and Advisory Available on City of Kitchener website — Agendas Committees of Council and any Tribunals https://www.kitchener.ca/AgendasAndReports appointed by Council. To document the minutes of meetings of Council Committee Standing, Special, Ad Hoc and Advisory Available on City of Kitchener website — Minutes Committees of Council and any Tribunals https://www.kitchener.ca/Meetings appointed by Council. Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 11 4�_� Routine Disclosure & Active Dissemination Listing K1T ,H1;1X i ,R Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 12 To document the agenda of each Council meeting and of each Committee of the Whole Council & Committee of meeting which occurs at the Council meeting. Available on City of Kitchener website — the Whole Agendas (Note: the agenda for Council Caucus meetings https://www.kitchener.ca/AgendasAndReports are not considered part of this series due to the special access restrictions). To document the minutes of City Council meetings (Note: The minutes for Council Available on City of Kitchener website — Council Minutes Caucus meetings are not considered part of this https://www.kitchener.ca/Meetings series due to the special access restrictions placed on those minutes). Designated Property To document the processing by Clerk's of Please contact Council & Committee Designation Processing Council's intention to designate a property Available upon request Services 519-741-2203 with your Files under the Ontario Heritage act. request Designated Property To identify all properties of historic or Available on City of Kitchener website — Register architectural value designated by the City under https://www.kitchener.ca/HeritageProperties the Ontario Heritage Act. Freedom of Information Please contact Corporate Records -Information To document statistical and annual reports Available upon request Management & Archives Services — Access/Privacy Reports pertaining to information access/privacy. recordsmgmt@kitchener.ca —with your request Freedom of Information To document the receipt and processing of Available upon request, Please contact Corporate Records Information Access requests to access information as made under personal information be Management & Archives Services — R Requ Request the Municipal Freedom of Information & se reviewed before release recordsmgmt@kitchener.ca —with Protection of Privacy Act. your request ing By-law History Licensing To document the development of the licensing Please contact Licensing - F Files by-law and the rationale for proposed changes Available upon request licensing@kitchener.ca -with your (whether adopted or not) to the by-law. request Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 12 Routine Disclosure & Active Dissemination Listing License Eligibility To determine a lottery license applicant's Available upon request, Please contact Lottery Licensing - Records - Lottery eligibility to run a lottery. personal information to be lotterylicensing@kitchener.ca -with reviewed before release you request License Information - To document applications received for the Available upon request, Please contact Licensing - Business granting or renewal of business licenses. personal information to be licensing@kitchener.ca -with your reviewed before release request To document lottery and bingo licenses and Available upon request, Please contact Lottery Licensing - Licenses - Lottery other related records to ensure that the personal information to be lotterylicensing@kitchener.ca -with provincial regulations are met. reviewed before release you request To document the receipt, processing and Please contact Council & Committee Livestock Loss Claims & disposition of claims for the reimbursement of Available upon request Services 519-741-2203 with your Valuations losses suffered when livestock are killed by dogs, wolves or other wild animals. request Local Improvement To document the processing of approved local Please contact Council & Committee Project Files improvement projects. Available upon request Services 519-741-2203 with your request To identify the microforms produced and Please contact Corporate Records Microfilming Logs provide an index for retrieval, particularly of Available upon request Archives &Arc S Management & Arc ves Services — roll film. recordsmgmt a —with your request To document the microfilm records filmed up Please contact Corporate Records Microfilm Records until December 31, 1993. Series does not Available upon request Management & Archives Services — include unitized microforms (e.g., COM, recordsmgmt@kitchener.ca —with microfiche). your request To provide for reference purposes a Available on City of Kitchener website — Municipal Code compilation of the most active By-laws of the https://www.kitchener.ca/MunicipalCode Municipality. Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 13 Routine Disclosure & Active Dissemination Listing KlTHI? 1i I lZ Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 14 To document the ballots cast in municipal elections and the municipal election records Available upon request, Please contact Council & Committee Municipal Election which the City is required to retain under the personal information to be Services 519-741-2203 with your Ballots Municipal Elections Act and which are not reviewed before release request scheduled separately in the Corporate Records Retention By-law. To document the financial statement and Municipal Election auditor's report filed by each municipal election Available on City of Kitchener website — Candidates' Campaign candidate reflecting the candidate's election https://www.kitchener.ca/election Finances Report finances, as required under s. 78(1) of the Municipal Elections Act, 1996. Municipal Election To document the declarations of witnesses to Please contact Council & Committee Declarations of Witness to records/Ballots the destruction of municipal election ballots Available upon request Services 519-741-2203 with your Destruction and records. request Municipal Election To document the declaration/oaths of elected Please contact Council & Committee Declarations of Elected office, as sworn by each Councilor. Available upon request Services 519-741-2203 with your Office request Ontario Municipal Board To document or approvals and decisions of the (OMB) Approvals and Ontario Municipal Board re: matters (e.g., Available on Ontario Municipal Board website — Assessment appeals) which must be reviewed http://www.mah.gov.on.ca Decisions by the Board or for which an appeal was filed. Ontario Municipal Board To document notices of hearing and other (OMB) Notices of documentation received from the OMB Available on Ontario Municipal Board website — respecting appeals of assessment decisions http://www.mah.gov.on.ca Hearing made by the Assessment Review Board. Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 14 Routine Disclosure & Active Dissemination Listing .I'I'(' I1,;x l I Parks & Recreation To document the agendas of the Parks & Please contact Corporate Records Commission Agendas & Recreation Commission meetings and the Available upon request Management & Archives Services — Minutes (1965-1972) minutes of those meetings. recordsmgmt@kitchener.ca —with your request As required by the Municipal Freedom of Personal Information Information & Protection of Privacy Act, the Available on City of Kitchener website — Bank directory outlines the major categories of https://www.kitchener.ca/FOI records kept by each City department containing personal information. To document the issuance of permanent box Please contact Corporate Records PIN Assessment Log numbers (PINS) to boxes stored in the Available upon request Management & Archives Services — Corporate Records Centre and to ensure that recordsmgmt@kitchener.ca — with PINS are not duplicated. your request Property Standards To document the receipt and processing of Available upon request, Please contact Council & Committee Committee Appeal appeals of orders to comply with property personal information to be Services 519-741-2203 with your Hearings standards and the decisions of the Property reviewed before release request Standards Committee. To document notifications sent to property Property Standards owners prior to passage of property standards Available upon request, Please contact Council & Committee Notices by-laws. Series also documents the copies of personal information to be Services 519-741-2203 with your by-laws sent to the same owners after by-law reviewed before release request enactment. To identify the records stored in the Corporate Please contact Corporate Records Record Centre Inventory Records Centre, to document empty locations Available upon request Management & Archives Services — Report (Shelf Location) in which new transfers can be stored and to recordsmgmt@kitchener.ca —with allow relocated boxes to be tracked. your request To document the authorizations received to Please contact Corporate Records Records Destruction destroy records and to provide a source for Available upon request Management & Archives Services — Authorizations determining when specific records were recordsmgmt@kitchener.ca —with destroyed. your request Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 15 Routine Disclosure & Active Dissemination Listing KITCHI'I cR Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 16 Please contact Corporate Records Records Series History To document the identification and history of Available upon request Management & Archives Services — Files each record series. recordsmgmt@kitchener.ca — with your request To document statistics on bingo activity in Please contact Lottery Licensing - Statistics - Bingo order to provide information which can be used Available upon request lotterylicensing@kitchener.ca -with Worksheet Summaries in reports and when considering changes to bingo operations. you request Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 16 J Routine Disclosure & Active Dissemination Listing MMM M Type of Records Description of Record How are records released? Contact To document information about any tasks Please contact the Corporate Contact Daily Greenhouse Diary performed in the greenhouses beyond the Available upon request Centre 519-741-2345 with your routine duties for any day. request Daily Temperature To document twice-daily greenhouse Please contact the Corporate Contact Records temperature readings when the greenhouses Available upon request Centre 519-741-2345 with your are in operation. request To document information about the Please contact the Corporate Contact Fertilization Records fertilization of sportsfields. Available upon request Centre 519-741-2345 with your request To document the notes and drawings made by Please contact the Corporate Contact Field Notes Forestry staff when studying or inventorying Available upon request Centre 519-741-2345 with your trees in the City to develop the woodlot management and other tree programs. request To document information about the Please contact the Corporate Contact Landscape Files landscaping of City property. Available upon request Centre 519-741-2345 with your request To document information about Public Works Please contact the Corporate Contact Operations Files operations (e.g. irregular garbage removal, Available upon request Centre 519-741-2345 with your snow clearing, etc.). request Operations Tool Crib To document the loan (temporary, seasonal or Available upon request, Please contact the Corporate Contact Loan Records long-term) of equipment and keys to personal information to be Centre 519-741-2345 with your Operations. reviewed before release request To document information about parks, sport Please contact the Corporate Contact Parks &Properties Files fields and properties maintained by Operations. Available upon request Centre 519-741-2345 with your request Park & Property To document City parks issues that relate to Please contact the Corporate Contact Planning & community and subdivision developments. Available upon request Centre 519-741-2345 with your Development request Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 17 Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 18 To document information pertaining to the Please contact the Corporate Contact Playground Files maintenance and inspection of playgrounds at Available upon request Centre 519-741-2345 with your City parks and facilities. request Playground & Parks To document information about park & Please contact the Corporate Contact Equipment Inventory playground equipment owned b the City. Available upon request Centre 519-741-2345 with your request Project Files -Repair & To document information about the completion Please contact the Corporate Contact Maintenance of projects (e.g., pothole/asphalt maintenance). Available upon request Centre 519-741-2345 with your request Registered Plans & To document information pertaining to the Please contact the Corporate Contact Development Files trees planted by developers and the City and Available upon request Centre 519-741-2345 with your any agreements re: planting. request To document the video recordings of sewer Please contact the Corporate Contact Sewer Videos pipes from the property line to City line to Available upon request Centre 519-741-2345 with your investigate the cause of sewer blockage. request To document information about the renovation Please contact the Corporate Contact Sportsfields Renovations of sportsfields (e.g., Sodding, seeding). Available upon request Centre 519-741-2345 with your request To document the non -computerized inventory Please contact the Corporate Contact Tree Cards and history records pertaining to City trees. Available upon request Centre 519-741-2345 with your request Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 18 J Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 19 Type of Records Description of Record How are records released? Contact Condominium Documents applications to convert apartment Available on City of Kitchener website — Conversion Application complexes to condominium complexes or to https://www.kitchener.ca/opendata Files build condominium complexes. Demolition Control Documents applications for the demolition of Available on City of Kitchener website — Applications buildings. https://www.kitchener.ca/opendata Designated Property To document the history of heritage Please contact Planning - Files applications made since designation under the Available upon request planning@kitchener.ca - with your Heritage Act. request Designated Property To document the receipt and processing of Please contact Planning - Grant Files applications for designated property grants. Available upon request planning@kitchener.ca - with your request Documents information collected on properties Please contact Planning - Heritage Inventory Files which have potential heritage value but are not Available upon request planning@kitchener.ca - with your designated as heritage properties under the Heritage Act. request Official Plan Amendment (OPA) Documents applications received & approved Available on City of Kitchener website — to make amendments to the Official Plan. https://www.kitchener.ca/opendata Reports Part Lot Control Files To document applications for the Available on City of Kitchener website — separation/severance of a property or lot. https://www.kitchener.ca/opendata Plans -Community Community plans, culture plans, strategic plans, Available on City of Kitchener website — etc. https://www.kitchener.ca/CommunityPlans Site Plan Approval (SPA) Documents approval of site plan applications. Available on City of Kitchener website — Reports https://www.kitchener.ca/SitePlans Site Plan and Site Plan Documents applications to develop property. Available on City of Kitchener website — Revision Application Applications outline proposed development https://www.kitchener.ca/SitePlans Files and use of property. Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 19 Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 20 To document information about the Available on City of Kitchener website — Subdivision Files development of subdivisions within the City of https://www.kitchener.ca/opendata Kitchener. Available upon request, Please contact Planning - Sign Permit - Permanent To list all sign permits issued. personal information to be planning@kitchener.ca - with your reviewed before release request To document the issuance of permits to erect Available upon request, Please contact Planning - Sign Permits - Portable temporary signs in the City of Kitchener. personal information to be planning@kitchener.ca - with your reviewed before release request Zone Change Documents applications received to change the Available on City of Kitchener website — Application Files zoning of properties. Applications may result in https://www.kitchener.ca/opendata amendments to existing zoning by-laws. Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 20 J Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 21 Type of Records Description of Record How are records released? Contact To document the contracts between the City Available on City of Kitchener website — Contracts and vendors for the purchase of goods and https://www.kitchener.ca/BidsAndTender services, including construction. Inventory Open to Order To flag inventory items at the minimum Please contact Supply Services - quantity so reorders can be made to replenish Available upon request supplyservices@kitchener.ca -with Reports the stock. your request Inventory Stock Status To document the inventory stock status which Please contact Supply Services - identifies at each year-end the quantity on Available upon request supplyservices@kitchener.ca -with Reports hand of all items stocked by the City. your request Inventory Valuation To document the total dollar value of stock on Please contact Supply Services - hand, the daily transactions and provide dollar Available upon request supplyservices@kitchener.ca -with Reports value summary information in each stockroom. your request Online Auctions To document City surplus goods available for Available on City of Kitchener website — purchase by the public. https://www.kitchener.ca/auction To document the requisitions made by City Please contact Supply Services - Purchase Requisitions departments for the purpose of goods and Available upon request supplyservices@kitchener.ca -with services which exceed the cost limit for the use of a field order. your request Quotations To document the quotations issued by the City Available on City of Kitchener website — for the purchase of goods and services. https://www.kitchener.ca/BidsAndTender Rental Water Heater To document the pick-up and return of rental Available upon request, Please contact Supply Services - Pick-ups and Returns water heaters by builders/installers. personal information to be supplyservices@kitchener.ca -with reviewed before release your request Tenders To document the tenders issued by the City for Available on City of Kitchener website — the purchase of goods and services. https://www.kitchener.ca/BidsAndTender Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 21 J Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 22 Type of Records Description of Record How are records released? Contact Contracts -Bicycle To document the bicycle parking contracts Available upon request, Please contact Transportation - Parking Parking P between the bicycle parking facility user and personal information to be transportationplanning@kitchener.ca City of Kitchener. reviewed before release - with your request Locations of all crossing guards, times that they Please contact Transportation - Crossing Guard Listings are to be at location and the schools they serve. Available upon request transportationplanning@kitchener.ca - with your request Documents applications to close lanes or Available upon request, Please contact Transportation - Lane Closure Files streets in the City. personal information to be transportationplanning@kitchener.ca reviewed before release - with your request Please contact Transportation - Leases Leasing of land for parking lots and garages. Available upon request transportationplanning@kitchener.ca - with your request Any traffic or parking situations which occur on Available upon request, Please contact Transportation - Location Files City streets. personal information to be transportationplanning@kitchener.ca reviewed before release - with your request Project Files -Traffic & Information about traffic and parking issues / Please contact Transportation - Parking projects (e.g., transportation studies, new road Available upon request trans ortation tannin @kitchener.ca planning, community plan development). - with your request Information about railway crossings in the City Please contact Transportation - Railway Files of Kitchener. Available upon request transportationplanning@kitchener.ca - with your request outline all crossing guard locations, safety Please contact Transportation - School Route Maps patrols &traffic signals in a school Available upon request transportationplanning@kitchener.ca neighbourhood so that students can plan their -with your request route. Information about all regulatory traffic and Please contact Transportation - Sign Inventory parking signs on City streets. Available upon request transportationplanning@kitchener.ca - with your request Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 22 Routine Disclosure & Active Dissemination Listing KI RJ 11" I"R Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 23 Issues related to street lighting (e.g., Please contact Transportation - Street Lighting Files installation, changes). Available upon request transportationplanning@kitchener.ca - with your request Number of vehicles travelling through specific Please contact Transportation - Traffic Counts intersections using both manual and automated Available upon request transportationplanning@kitchener.ca counting machines. - with your request Traffic & Parking Document structure of City parking lots and Please contact Transportation - Drawings parking garages. Available upon request transportationplanning@kitchener.ca - with your request Transportation Services Information and research related to specific Available upon request, Please contact Transportation - Reports traffic and parking issues. personal information to be transportationplanning@kitchener.ca reviewed before release - with your request For projects with a duration of 4 hours or more Please contact Transportation - Worksite Checklists on the public roadway, the checklists document Available upon request transportationplanning@kitchener.ca the protective equipment, materials and -with your request equipment required and used. Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 23 J Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 24 Type of Records Description of Record How are records released? Contact To document the service agreement between Please contact Utilities - Agree -Gas Gas Vendors (e.g., Direct Energy) and Kitchener Available upon request utilities@kitchener.ca - with your Distribuutiontion Access Rule Utilities. request Appliance Authorization To document the appliance authorization form Available upon request, Please contact Utilities - for billable services a customer submitted to personal information to be utilities@kitchener.ca - with your Form Utilities when going away for a period of time. reviewed before release request To document the protection plan for qualified Available upon request, Please contact Utilities - Appliance Protection Kitchener Utilities gas customers. This personal information to be utilities@kitchener.ca - with your Plan protection plan covers repairs for furnace, AC, reviewed before release request fireplace, etc. To document the backflow and cross Backflow Prevention connection prevention measures performed Please contact Utilities - and Cross Connection within the potable water system existing Available upon request utilities@kitchener.ca -with your Control Files industrial, commercial, institutional and multi- request residential buildings in compliance with the Backflow Prevention By-law. To document details of road work (e.g., cuts) Please contact Utilities - Cut Sheets completed by Public Works staff. Available upon request utilities@kitchener.ca - with your request Direct Purchase Agency To document the agreement between a Available upon request, Please contact Utilities - Agreements customer and a broker to purchase gas. personal information to be utilities@kitchener.ca - with your reviewed before release request To document the status report of gas account Please contact Utilities - Direct Purchase Status with gas vendor (E.g., volume of gas consumed Reports by the Direct Purchase customers in each Available upon request utilities@kitchener.ca -with your contract). request Gas Appliances To document the gas appliances inspection the Available upon request, Please contact Utilities - Inspection Records Kitchener Utilities performs. personal information to be utilities@kitchener.ca -with your reviewed before release request Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 24 Routine Disclosure & Active Dissemination Listing Kl' [ 'c 'I-1 I ;N I ; I Gas Appliances Available upon request, Please contact Utilities - To document the gas appliances installation Installation & personal information to be utilities@kitchener.ca - with your and maintenance records for Kitchener Utilities. Maintenance Records reviewed before release request Please contact Utilities - Gas Construction To document detailed information about the Available upon request utilities@kitchener.ca - with your Drawings proposed construction of gas mains/systems. request Available upon request, Please contact Utilities - To document information about gas meters and Gas Meter Maintenance personal information to be utilities@kitchener.ca - with your the type of maintenance work performed. reviewed before release request Please contact Utilities - Gas Repair Orders To document orders to invoice for gas repairs. Available upon request utilities@kitchener.ca - with your request Available upon request, Please contact Utilities - document installation of gas service to a Gas Service Contracts personal information to be utilities@kitchener.ca - with your property. pr p reviewed before release request Please contact Utilities - Gas & Water Field To document "as built" information about Sketches/Detail Sheets underground water &gas pipes. Available upon request utilities@kitchener.ca - with your request Gas & Water Please contact Utilities - Service/Installation To document information about water and gas Available upon request utilities@kitchener.ca - with your service locations in the City. Information request Gas & Water Valve Available upon request, Please contact Utilities - Maintenance Master To document information about maintenance personal information to be utilities@kitchener.ca - with your work performed on gas and water valves. Records reviewed before release request contact t Utilities Please contact Utilities - Hydrant Maintenance To document information about inspections Available upon request utilities c - with your Information and maintenance work performed on hydrants. request Available upon request, Please contact Utilities - To document requests for gas and water Locates Information personal information to be utilities@kitchener.ca - with your location information. reviewed before release request Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 25 1 �7 Routine Disclosure & Active Dissemination Listing Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 26 Please contact Utilities - To document the measurements of pressure in Pressure Charts Available upon request utilities@kitchener.ca - with your underground gas units. request Please contact Utilities - Radiographic To document the radiographic inspections for Available upon request utilities@kitchener.ca -with your Inspections the installation & repairs of gas pipes. request To document contractual agreements between Available upon request, Please contact Utilities - Rental Water Heater Kitchener Utilities and individuals renting water personal information to be utilities@kitchener.ca - with your Contracts heaters. reviewed before release request To document the condition of underground Please contact Utilities - Surveys - Corrosion water pipes and monitor the pipes for signs of Available upon request utilities@kitchener.ca - with your corrosion. request Please contact Utilities - To document surveys completed to detect gas Surveys - Leak Detection Available upon request utilities@kitchener.ca - with your leaks from underground units. request Please contact Utilities - Valve Cards - Water & "As built" information about water and gas Available upon request utilities@kitchener.ca - with your Gas valves. request Available upon request, Please contact Utilities - To document the installation and servicing of Water Meter Sales personal information to be utilities@kitchener.ca - with your water meters. reviewed before release request Available upon request, Please contact Utilities - Water Meter Service To document information about all service calls personal information to be utilities@kitchener.ca - with your Cards completed by Utilities staff. reviewed before release request Water Service To document the receipt and processing of Available upon request, Please contact Utilities - personal information to be utilities@kitchener.ca - with your Application Books applications for water service. reviewed before release request To document the testing of water quality (bacteriological sampling, chlorine residuals, Available upon request, Please contact Utilities - Water Quality Reports lead sampling, THM sampling), annual reports, personal information to be utilities@kitchener.ca - with your summary reports and MOE inspection reports. reviewed before release request Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule and are not available for disclosure. 26