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HomeMy WebLinkAboutFCS Minutes - 2018-04-09FINANCE & CORPORATE SERVICES COMMITTEE MINUTES APRIL 9, 2018 CITY OF KITCHENER The Finance and Corporate Services Committee met this date, commencing at 1:30 p.m. Present: Councillor S. Davey - Chair Mayor B. Vrbanovic and Councillors F. Etherington, Y. Fernandes, K. Galloway- Sealock, J. Gazzola, B. Ioannidis, Z. Janecki, S. Marsh, D. Schnider and P. Singh. Staff: D. Chapman, Chief Administrative Officer M. May, Deputy CAO & General Manager, Community Services V. Raab, General Manager, Corporate Services J. Readman, General Manager, Development Services J. Lautenbach, Chief Financial Officer, Financial Services D. McGoldrick, General Manager, Infrastructure Services C. Bluhm, Executive Director, Economic Development H. Fylactou, Manager, Licensing S. Di Donato, Manager, Economic Development J. Bunn, Manager, Council & Committee Services/Deputy City Clerk Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by Councillor J. Gazzola to discuss Consent items 3, 4 and 6 on the agenda which was voted on and Carried. 1. CAO-18-007 - REGIONAL AGREEMENT - PATIOS FRONTING ION TRACKS The Committee considered report CAO-18-007, dated March 27, 2018 recommending the licensing of patios for businesses that are adjacent to the Region of Waterloo ION rail tracks. On motion by Councillor J. Gazzola - it was resolved: That the Mayor and Clerk be authorized to execute agreement(s) with the Region of Waterloo, subject to the satisfaction of the City Solicitor, and as outlined in Chief -18-007, to allow the City to coordinate the licensing of racks 2. CAO-18-008 - CITY OF KITCHENER, WATERLOO REGION SMALL BUSINESS CENTRE - MEMORANDUM OF UNDERSTANDING WITH PILLAR NETWORK INC. - RE: SOCIAL ENTERPRISE SOUTHWEST PROJECT The Committee considered Chief AdmiCAO-18-008, dated March 28, 2018 recommending a one-year funding agreement with Pillar Network Inc. for the Waterloo Region Small Business Centre to deliver the Social Enterprise Southwest Project. On motion by Councillor J. Gazzola - it was resolved: That the Mayor and Clerk be authorized to sign a one-year funding agreement, subject report CAO-18-008 with Pillar Network Inc. for the Waterloo Region Small Business Centre to deliver the Social Enterprise Southwest project. 3. CAO-18-011 - KITCHENER MARKET PARKING INITIATIVE The Committee considered Chief Adminis-18-011, dated March 27, 2018 recommending the approval of rate changes at the Charles-Benton Parking Garage; off- site parking for Kitchener Market vendors and vendor staff; implementation of a parking fee for Parking Level 1; and an alternative parking arrangement outside of Parking Level 2 for Saturday Market vendors. Councillor S. Marsh introduced an amendment providing staff flexibility in setting a daily flat rate for customers and vendors who park at the Charles-Benton Parking Garage, which she subsequently withdrew. FINANCE & CORPORATE SERVICES COMMITTEE MINUTES APRIL 9, 2018 - 20 - CITY OF KITCHENER 3. CAO-18-011 - KITCHENER MARKET PARKING INITIATIVE ( The Committee requested and staff agreed to consider alternative costing for a daily flat rate for customers and vendors who park at the Charles-Benton Parking Garage. On motion by Councillor J. Gazzola - it was resolved: That Council, in an effort to alleviate parking challenges at the Kitchener Market, approve the following rate changes at the Charles-Benton Parking Garage: A $2 flat rate for customers who park at Charles-Benton between 7:00 AM and 2:00 PM on Saturdays; A $3 flat rate for Market vendors and vendor staff who park at Charles-Benton between 4:00 AM and 3:00 PM on Saturdays; and, That the Mayor and Clerk be authorized to enter into an agreement with Europro, subject to the satisfaction of the City Solicitor, to enable City staff to coordinate off-site parking arrangements for Kitchener Market vendors and vendor staff at Market Square; and, That staff be authorized to implement a parking fee for use of Parking Level 1, at the Kitchener Market (300 King Street East), by Saturday Market vendors; and further, That staff be authorized to require all Saturday Market vendors, with the exception of d Farmer, to utilize an alternative parking arrangement outside of the Parking Level 2 (P2) customer parking off Cedar Street at the Kitchener Market Office report CAO-18-011. 4. FCS-18-028 - REQUEST TO ADD CONDITIONS TO A BUSINESS LICENCE - 700 STRASBURG ROAD The Committee considered Finance and Corporate Services Department report FCS-18-028, dated February 23, 2018 recommending imposing conditions placed on the business licence for The Passion Flavour located in the Forest Glen Plaza at 700 Strasburg Road. The following motion was voted on and was Carried on a recorded vote, with Councillors J. Gazzola, S. Marsh, D. Schnider, Y. Fernandes, K. Galloway-Sealock, B. Ioannidis, F. Etherington, P. Singh, and S. Davey voting in favour; and, Councillor Z. Janecki voting in opposition. Mayor B. Vrbanovic was not in attendance and accordingly did not vote. On motion by Councillor J. Gazzola - it was resolved: That the business licence for The Passion Flavour be approved with the following conditions, as outlined in Finance and Corporate Services Department report FCS-18- 028: a) That the owner maintains a level of noise that is in accordance with the City of Kitchener Noise By-law; b) That the Business does not receive any further Provincial Offence Notices; c) That the owner complies with all City of Kitchener By-laws 5. FCS-18-029 - REQUEST TO ADD CONDITIONS TO A BUSINESS LICENCE - 108 QUEEN STREET SOUTH The Committee was informed the request to add conditions to a business licence relating to 108 Queen Street South has been withdrawn as the business is no longer in operation. FINANCE & CORPORATE SERVICES COMMITTEE MINUTES APRIL 9, 2018 - 21 - CITY OF KITCHENER 6. FCS-18-033 - 2018 COMMUNITY ENVIRONMENTAL IMPROVEMENT GRANT (CEIG) The Committee considered Finance and Corporate Services Department report FCS-18-033, dated March 27, 2018 recommending approval of five grant applications for the 2018 Community Environmental Improvement Grant (CEIG) as outlined in the Report. Councillor J. Gazzola brought forward the motion to approve the recommendation as outlined in Report FCS-18-033, including an amendment to include an allocation of $3,000. to Trinity Village for a berm revitalization and naturalization project. Councillor Y. Fernandes declared a pecuniary interest as a member of her family lives at the facility; and accordingly, did not participate in any discussion or voting regarding this matter. Several members of the Committee requested information be provided in advance of the April 16, 2018 Council meeting regarding the application submitted by Trinity Village. LOST. On motion by Councillor J. Gazzola - it was resolved: That a total of $13,000. from the Community Environmental Improvement Grant (CEIG) capital account be awarded as follows: -to- applicant obtaining community of interest for not-for-profit status; $2,000. to K-W Working Centre for a Sustainable Gardening Workshop Series; $1,750. to KW Habilitation and Rockway Mennonite Collegiate for an inclusive agricultural-based in class and hands on learning opportunity; $1,250. to Waterloo-Wellington Science & Engineering Fair - DEAR: Developing Environmental Advocates and Researchers for a CO2 Simulation Group Activity; $5,000. - that the unused balance be carried forward to the 2019 Community Environmental Improvement Grant (CEIG) program, as outlined in Finance and Corporate Services Department report FCS-18-033 7. CAO-17-028 - LAUNCHING THE FILM, MUSIC AND INTERACTIVE MEDIA OFFICE The Committee considered Chief Admi-17-028, dated March 26, 2018 recommending the launching of the Film, Music & Interactive Media Office in 2018. Ms. Silvia Di Donato, Manager, Arts and Creative Industries, presented the Report. Erica Robinson, University of Waterloo Games Institute, and Aaron Francis, ACAC were in attendance to speak in favour of the launch of the FMIMO. Mayor B. Vrbanovic entered the meeting at this time. Several members of the Committee requested information be provided in advance of the April 16, 2018 Council meeting regarding a cost-break down related to the $260,000. referenced in Report CAO-17-028; as well as information relating to existing and potential grant opportunities the FMIMO will seek. The following motion was voted on and was Carried on a recorded vote, with Mayor B. Vrbanovic and Councillors S. Marsh, D. Schnider, Z. Janecki, K. Galloway-Sealock, B. Ioannidis, F. Etherington, P. Singh, and S. Davey voting in favour; and, Councillors J. Gazzola and Y. Fernandes voting in opposition. On motion by Councillor B. Ioannidis - it was resolved: FINANCE & CORPORATE SERVICES COMMITTEE MINUTES APRIL 9, 2018 - 22 - CITY OF KITCHENER 7. CAO-17-028 - LAUNCHING THE FILM, MUSIC AND INTERACTIVE MEDIA OFFICE (CONTD) That 2018 for a two-year period, as outlined in eport CAO-17-028; and further, That staff, over the two-year period, work with regional stakeholders and partners, such as the Waterloo Region Small Business Centre, area municipalities, Waterloo EDC, etc. to develop a collaboration , Music & Interactive Media industry on an ongoing basis. 8. CAO-18-010 - SUPERVISED INJECTION SITE (SIS) INPUT TO THE REGION OF WATERLOO The Committee considered Chief Admi-18-010, dated March 23, 2018 regarding Supervised Injection Sites (SIS). Mr. Mike Murray, Chief Administrative Officer, Regional Municipality of Waterloo provided a brief introduction for Dr. Hsiu-Li Wang, Medical Officer of Health, and Karen Quigley-Hobbs, Region of Waterloo Public Health. Dr. Wang and Ms. Quigley-Hobbs provided a presentation outlining the relevant research, legislation and health-based policies supporting supervised consumption sites, and the SIS Feasibility Study completed by the Region of Waterloo. Mr. Michael May noted the report from the City of Kitchener does not take a position on the use of SIS, as this is the responsibility of the regional public health authority. In response to questions, Mr. Dan Chapman explained even if the Region decided not to move forward with SIS, this does not preclude another agency or organization from applying to open a local site. The following motion was voted on and Carried Unanimously on a recorded vote. On motion by Councillor F. Etherington - it was resolved: That, should the Region of Waterloo decide to move forward with a supervised injection service within the City of Kitchener, Regional Council be requested to give consideration to the following when designing the service report CAO-18-010: 1. The Important Ongoing Leadership Role of the Region: Region of Waterloo Public Health and Emergency services make application to operate the service. Staff the service with Region of Waterloo Public Health and Emergency Services employees ideally in a Regional facility. Commit to the development of an integrated supervised injection site where a range of other social services are also embedded. Adopt a fair and equitable approach with some form of supervised injection service in eac; 2. Operating Model: Establish the service in a fixed location with a commitment to a comprehensive review after two years including citizen, community agency and municipal input that would lead to refinement of the in that, or another, location; 3. Site Selection Criteria: Work with City of Kitchener staff, including those with neighbourhood consultation expertise, to determine site selection criteria and further consult with respect to the identification and review of potential location options to ensure a mutually agreeable site is selected; FINANCE & CORPORATE SERVICES COMMITTEE MINUTES APRIL 9, 2018 - 23 - CITY OF KITCHENER 8. CAO-18-010 - SUPERVISED INJECTION SITE (SIS) INPUT TO THE REGION OF 4. Site-Specific Design Considerations: Work with City of Kitchener staff to determine internal and external site-specific design criteria; 5. Ongoing Public Education and Consultation: Develop a coordinated public education effort for the broader community, specific training for targeted audiences, and communications related to any supervised injection service site. 9. ADJOURNMENT On motion, this meeting adjourned at 4:39 p.m. J. Bunn Manager, Council & Committee Services/Deputy City Clerk