HomeMy WebLinkAboutFCS-18-035 - T18-027 Field Marking Paint (Bulk) - SportsfieldsREPORT TO: Committee of the Whole
DATE OF MEETING: 2018-04-16
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: All
DATE OF REPORT: 2018-03-27
REPORT NO.: FCS-18-035
SUBJECT: T18-027 Field Marking Paint (Bulk) Sportsfields
___________________________________________________________________________
RECOMMENDATION:
That Tender T18-027 Field Marking Paint (Bulk) Sportsfields, be awarded to
Simplistic Lines Inc., Stratford, Ontario, at their tendered price of $112,720., plus
H.S.T. of $14,653.60, for a total of $127,373.60, for a two (2) year term, with an
option to renew for three (3) additional twelve (12) month terms.
BACKGROUND:
Field marking paint is an operational requirement for all sportsfields within the City of
Kitchener. Paint totes are stored at various facilities and are monitored by the vendor,
who delivers bulk paint supplies via tanker truck, on an as required basis. Paint is then
dispensed for use and application as necessary over the course of the season.
The average annual spend over the past two (2) years was $52,294.56, before taxes.
The actual spend will depend on the level of activity throughout the term of the contract.
REPORT:
The value of this purchase falls below the Council approval threshold of the new
purchasing by-law. As per clause 170.7.3(d) of the Purchasing By-law 2017-106, it
states when only one bid is received in response to a solicitation, the Director of Supply
Services shall submit a report to Council recommending award.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by seven (7) interested parties and by the closing date of Friday March 23,
2018, one (1) tender had been received.
The following tenders were received:
Bid Price
SimplisticLines Inc. Stratford ON 127,373.60*
The price for field marking paint has remained the same as the previous two year
contract.
The tender was reviewed by R. Farwell, Supervisor Operations Environmental Services,
and A. Buchholtz, Buyer, who concurs with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial
Services Department
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