HomeMy WebLinkAboutFCS-18-040 - T18-049 Roof Rehabilitaion - Don McLaren ArenaREPORT TO: Committee of the Whole
DATE OF MEETING: 2018-04-16
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Amy Carr, Buyer, 519-741-2200 ext. 7184
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2018-04-12
REPORT NO.: FCS-18-040
SUBJECT: T18-049 Roof Rehabilitation – Don McLaren Arena
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RECOMMENDATION:
That Tender T18-049 Roof Rehabilitation – Don McLaren Arena, be awarded to
Viana Roofing & Sheet Metal Ltd., Toronto, Ontario, at their alternate tendered
price of $446,470., including a cash allowance of $2,500., plus H.S.T. of $58,041.,
for a total of $504,511.
BACKGROUND:
In August 2015, IRC Building Sciences Group conducted a roof condition assessment at
the Don McLaren Arena and concluded that one roof section (total area 21,000 square
feet) is at the end of its useful service life. The roofing consultant recommends
replacement of this roof section.
The work is scheduled to proceed the first week of July 2018, weather permitting.
REPORT:
Tenders were advertised on the City of Kitchener website. Documents were
downloaded by five (5) interested parties and by the closing date of Monday March 26,
2018, five (5) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Alternate Bid Price Bid Price
Viana Roofing & Sheet Metal Ltd. Toronto ON $504,511.00* $510,601.00
Semple Gooder Roofing Corporation Toronto ON$533,789.00 $544,744.00
Flynn Canada Ltd. Cambridge ON $543,643.00 $532,456.00
Atlantic Roofers Ontario Ltd. Hamilton ON $552,909.00 $566,469.00
Atlas-Apex Roofing Inc. Etobicoke ON $558,214.00 $551,230.00
The tender was reviewed by J. Cietwierkowski, IRC Building Sciences Group, the City’s
Roofing Consultant and J. Edmondson, Manager, Facilities Management, who concur
with the above recommendation.
The alternate bid price utilized an alternative material (modified bitumen) for the
membrane of the roof which will provide the same quality, but at a reduced cost.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the funding available (B) for this project. Funding for this project is
included within the approved capital budget. The estimated shortfall for this particular
roof (D) will be funded from savings on the Kitchener Memorial Auditorium roof.
Financial Summary for Tender T18-049 Roof Rehabilitation – Don McLaren Arena
Estimated Cost
Tender T18-049 costs, including HST 504,511.10
less: HST rebate on tender(50,183.23)
Net Cost Being Awar
ded454,327.87 A
Costs Incurred to Date -
Estimated Cost$454,327.87C
Budget for this work:
FM Roofing General Provision445,000.00
Total Budget:$445,000.00B
Estimated Surplus/(Deficit) (B - C) (9,327.87)D
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial
Services Department
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