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HomeMy WebLinkAboutCouncil Agenda - 2018-04-16 COUNCIL AGENDA MONDAY, APRIL 16, 2018 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBER (TELEVISED) 200 KING STREET WEST 1. COMMENCEMENT – Singing of "O Canada". 2. MINUTES – Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held March 19, 2018 and special meetings held March 19 & April 9, 2018) – Councillor S. Marsh. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. COMMUNICATIONS REFERRED TO FILE – a. Emails acknowledging receipt of Council’s resolution regarding local library funding, dated February 2 - 7, 2018, from Monika Turner, Director of Policy, Association of Municipalities of Ontario; Mary Chevreau, Chief Executive Officer, Kitchener Public Library; Stephen Abram, Executive Director, Federation of Ontario Public Libraries; Michael Di Lullo, City Clerk, City of Cambridge; and, Catherine Fife, MPP Kitchener-Waterloo. b. Flag Requests under Policy MUN-FAC-442: Autism Ontario, Waterloo Region Chapter – World Autism Awareness Day – April 2-9, 2018. Life Donation Awareness Association (LDAA) – April 3, 2018 Huntington Society of Canada – Awareness Month – May 1-7, 2018. 5. PRESENTATIONS – a. Mr. Matthew Day, Regional Sustainability Initiative Program Manager, Sustainable Waterloo Region (SWR) to present two awards to the City of Kitchener for the Greatest GHG Reduction, and SWR Partner of the Year. b. Jerry Van Ooteghem, President and CEO, and Jim Phillips, Chair, Kitchener-Wilmot Hydro, Inc. - To present the 2017 Annual Report. In addition, Council is asked to officially receive the financial statements of Kitchener Power Corporation and appoint auditors for the ensuing fiscal year. A motion in this regard is listed as Item 9.a. under New Business c. Mayor B. Vrbanovic to present the Ontario Age-Friendly Community Recognition Award to the City of Kitchener for creating inclusive and accessible communities for people of all ages and abilities. 6. DELEGATIONS – a. Notice has been given for any member of the public to speak for or against a by-law to name a private road in a mixed use development as Garment Street, listed as Items 11.e. and 14.e. b. John MacDonald – Regarding Community Services Department report CSD-18-051, listed as item 3 under the Planning and Strategic Initiatives Committee report dated April 9, 2018. c. Michelle Palmer, Director of Supply Services – To answer any questions arising from the tender(s) listed on the Committee of the Whole agenda of this date. 7. REPORTS OF COMMITTEES 8. UNFINISHED BUSINESS *Accessible formats and communication supports are available upon request. If you require* assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. COUNCIL AGENDA MONDAY, APRIL 16, 2018 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBER - 2 - 200 KING STREET WEST 9. NEW BUSINESS – a. Kitchener Power Corporation – Councillor S. Davey has given notice that he will introduce the following motion for consideration this date: WHEREAS the Kitchener Power Corporation Shareholders’ Agreement requires the annual circulation of audited financial statements and the appointment of auditors for the ensuing fiscal year; THEREFORE BE IT RESOLVED that the audited financial statements of Kitchener Power Corporation for the year ended December 31, 2017 as audited by KPMG LLP, as presented, be hereby received; and, BE IT FINALLY RESOLVED that KPMG LLP, be hereby appointed Auditors of Kitchener Power Corporation for the ensuing fiscal year and the Directors are authorized to set their remuneration. b. Regional Council Update – Mayor B. Vrbanovic. 10. QUESTIONS AND ANSWERS 11. BY-LAWS --- 1ST READING – a. To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. (Amends By-law 88-171 to add or delete areas of jurisdiction) b. To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof.(Amends By-law 2008-117 to add or delete areas of jurisdiction) c. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (Amends By-law 2010-190 to add or delete areas of jurisdiction) d. Being a by-law to amend Chapter 110 of The City of Kitchener Municipal Code regarding By-law Enforcement. (Amends Schedule ‘A’ to add or delete the name of a Municipal Enforcement Officer) e. Being a by-law to name a private road as Garment Street in the City of Kitchener. f. Being a by-law to amend Chapter 101 of The City of Kitchener Municipal Code with respect to Appointment of Staff. (Amends various schedules and sections) g. To confirm all actions and proceedings of the Council. 12. COMMITTEE OF THE WHOLE – Chair, Councillor S. Marsh. 13. REPORT OF THE COMMITTEE OF THE WHOLE 14. BY-LAWS --- 3RD READING – a. To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. b. To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. COUNCIL AGENDA MONDAY, APRIL 16, 2018 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBER - 3 - 200 KING STREET WEST 14. BY-LAWS --- 3RD READING – (CONT’D) c. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. d. Being a by-law to amend Chapter 110 of The City of Kitchener Municipal Code regarding By-law Enforcement. e. Being a by-law to name a private road as Garment Street, in the City of Kitchener. f. Being a by-law to amend Chapter 101 of The City of Kitchener Municipal Code with respect to Appointment of Staff. g. To confirm all actions and proceedings of the Council. COUNCIL AGENDA MONDAY, APRIL 16, 2018 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBER (TELEVISED) 200 KING STREET WEST 1. COMMENCEMENT – Singing of "O Canada". 2. MINUTES – Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held March 19, 2018 and special meetings held March 19 & April 9, 2018) – Councillor S. Marsh. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. COMMUNICATIONS REFERRED TO FILE – a. Emails acknowledging receipt of Council’s resolution regarding local library funding, dated February 2 - 7, 2018, from Monika Turner, Director of Policy, Association of Municipalities of Ontario; Mary Chevreau, Chief Executive Officer, Kitchener Public Library; Stephen Abram, Executive Director, Federation of Ontario Public Libraries; Michael Di Lullo, City Clerk, City of Cambridge; and, Catherine Fife, MPP Kitchener-Waterloo. b. Flag Requests under Policy MUN-FAC-442: Autism Ontario, Waterloo Region Chapter – World Autism Awareness Day – April 2-9, 2018. Life Donation Awareness Association (LDAA) – April 3, 2018 Huntington Society of Canada – Awareness Month – May 1-7, 2018. 5. PRESENTATIONS – a. Mr. Matthew Day, Regional Sustainability Initiative Program Manager, Sustainable Waterloo Region (SWR) to present two awards to the City of Kitchener for the Greatest GHG Reduction, and SWR Partner of the Year. b. Jerry Van Ooteghem, President and CEO, and Jim Phillips, Chair, Kitchener-Wilmot Hydro, Inc. - To present the 2017 Annual Report. In addition, Council is asked to officially receive the financial statements of Kitchener Power Corporation and appoint auditors for the ensuing fiscal year. A motion in this regard is listed as Item 9.a. under New Business c. Mayor B. Vrbanovic to present the Ontario Age-Friendly Community Recognition Award to the City of Kitchener for creating inclusive and accessible communities for people of all ages and abilities. 6. DELEGATIONS – a. Notice has been given for any member of the public to speak for or against a by-law to name a private road in a mixed use development as Garment Street, listed as Items 11.e. and 14.e. b. John MacDonald – Regarding Community Services Department report CSD-18-051, listed as item 2 under the Planning and Strategic Initiatives Committee report dated April 9, 2018. c. Michelle Palmer, Director of Supply Services – To answer any questions arising from the tender(s) listed on the Committee of the Whole agenda of this date. 7. REPORTS OF COMMITTEES 8. UNFINISHED BUSINESS *Accessible formats and communication supports are available upon request. If you require* assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. COMMITTEE OF THE WHOLE AGENDA MONDAY, APRIL 16, 2018 CHAIR – COUNCILLOR S. MARSH ND A. BY-LAWS LISTED ON THE AGENDA – 2 READING That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment. B. ADMINISTRATIVE REPORTS 1.Tenders Attached are reports from M. Palmer, Director of Supply Services, recommending: i. FCS-18-034 – T18-050 Roof Rehabilitation – Twin Pads (AUD) Arena That Tender T18-050 Roof Rehabilitation – Twin Pads (AUD) Arena, be awarded to Atlantic Roofers Ontario Ltd., Hamilton, Ontario, at their alternate tendered price of $1,955,500., including a cash allowance of $2,500., plus H.S.T. of $254,215., for a total of $2,209,715. ii. FCS-18-035 – T18-027 Field Marking Paint (Bulk) Sportsfields That Tender T18-027 Field Marking Paint (Bulk) Sportsfields, be awarded to Simplistic Lines Inc., Stratford, Ontario, at their tendered price of $112,720., plus H.S.T. of $14,653.60, for a total of $127,373.60, for a two (2) year term, with an option to renew for three (3) additional twelve (12) month terms. iii. FCS-18-036 – T18-035 Freeport Sanitary Forcemain Phase 2 – Hidden Valley Road to Wabanaki Drive That Tender T18-035 Freeport Sanitary Forcemain Phase 2 – Hidden Valley Road to Wabanaki Drive, be awarded to 410754 Ontario Limited o/a Sousa Concrete, Branchton, Ontario, at their tendered price of $2,886,842.74, including provisional items and contingencies of $389,275., plus H.S.T. of $375,289.56, for a total of $3,262,132.30. iv.FCS-18-040 – T18-049 Roof Rehabilitation – Don McLaren Arena That Tender T18-049 Roof Rehabilitation – Don McLaren Arena, be awarded to Viana Roofing & Sheet Metal Ltd., Toronto, Ontario, at their alternate tendered price of $446,470., including a cash allowance of $2,500., plus H.S.T. of $58,041., for a total of $504,511. v. FCS-18-041 – T18-051 Roof Rehabilitation – Breithaupt Centre That Tender T18-051 Roof Rehabilitation – Breithaupt Centre, be awarded to Semple Gooder Roofing Corporation., Toronto, Ontario, at their tendered price of $268,403., including a cash allowance of $2,500., including the optional price for window and skylight replacement of $14,003., plus H.S.T. of $34,892., for a total of $303,295. 2.FCS-18-032 – Sign Variances – 8 Bridge Street East and 54 Queen Street North Attached is Finance and Corporate Services Department report FCS-18-032 (D. Saunderson), dated March 26, 2018. That the application of CITY OF KITCHENER (SG 2018-004 - 8 Bridge Street East) requesting permission to install a ground-supported sign with automatic changing copy to be located 29m from another ground-supported sign on the subject property, rather than the required 50m distance separation; to have a clearance from grade of 1m rather than the required 2.44m when located within a lot line visibility triangle; and, to permit non-accessory third-party advertising whereas the By-law does not permit non-accessory third-party advertising, on 2 COMMITTEE OF THE WHOLE APRIL 16, 2018 B. ADMINISTRATIVE REPORTS - CONT'D Lots 5 and 6 Closed Streets and Lanes, Tagge Survey, Plan 577, being Part 1 on Reference Plan 58R-2208, 8 Bridge Street East, Kitchener, Ontario, BE APPROVED, subject to the following conditions: 1. That the owner shall ensure the existing wooden ground-supported sign for Joe Thompson Sportsfield is removed. 2. That the owner shall obtain a Sign Permit for the new sign from the Planning Division. 3. That the owner shall ensure the automatic changing copy shall not contain flashing, intermittent or moving lights and that the rate of change in the content of the graphics shall be static for a minimum of six seconds. 4. That the owner shall ensure the automatic changing copy portion of the sign is turned off between the hours of 11 p.m. and 6 a.m. 5. That the owner shall complete the above noted Conditions 1 and 2 no later than August 1, 2018. Any request for a time extension must be approved in writing by the Manager of Development Review (or designate) prior to the completion date set out in the decision. Failure to fulfill any condition will result in this approval becoming null and void. - and – That the application of ST. ANDREWS PRESBYTERIAN CHURCH (SG 2018- 005 - 54 Queen Street North) requesting permission to install a ground-supported sign having an area of 4 sq.m. rather than the permitted maximum area of 3 sq.m.; to have a clearance from grade of 0.9m rather than the required 2.44m when located within the Corner Visibility Triangle (CVT); and, for a sign containing automatic changing copy to be located within 3.8m of an intersection rather than the required setback of 23m, on Lot 2 and Part Lots 1, 3 and 4, Ahrens Church Survey, 54 Queen Street North, Kitchener, Ontario, BE APPROVED, subject to the following conditions: 1. That the owner shall obtain a Sign Permit for the new sign from the Planning Division. 2. That the owner shall ensure the automatic changing copy shall not contain flashing, intermittent or moving lights and that the rate of change in the content of the graphics shall be static for a minimum of six seconds. 3. That the the automatic changing copy of the sign may be illuminated between the hours of 11 p.m. and 6 a.m.; however, the message shall remain static for those hours. 4. That the owner shall complete the above noted Condition 1 no later than October 30, 2018. Any request for a time extension must be approved in writing by the Manager of Development Review (or designate) prior to the completion date set out in the decision. Failure to fulfill any condition will result in this approval becoming null and void. 3.FCS-18-030 – Downtown Kitchener BIA and Belmont BIA 2018 Budgets Referenced in the 2018 Tax Rate By-law Attached is Finance and Corporate Services Department report FCS-18-030 (J. Evans) dated April 10, 2018. 3 COMMITTEE OF THE WHOLE APRIL 16, 2018 B. ADMINISTRATIVE REPORTS - CONT'D That the 2018 Budgets for the Downtown Kitchener BIA and the Belmont BIA be approved pursuant to Section 205 (2) of the Municipal Act, 2001. 4.FCS-18-031 – Region of Waterloo Smart Cities Challenge Update Attached is Finance and Corporate Services Department report FCS-18-031 (D. Murray) dated April 9, 2017. That the City of Kitchener endorse the theme of Healthy Children and Youth for the Waterloo Region Smart Cities Challenge Phase 1 application. 5.FCS-18-037 – Encroachment Request – Shoring Tiebacks – Below Gaukel Street and Halls Lane – Momentum Developments at 24 Gaukel Street Attached is Finance and Corporate Services Department report FCS-18-037 (E. Mogck) dated April 10, 2017. That the Mayor and Clerk be authorized to execute an Encroachment Agreement, satisfactory to the City Solicitor, with the developer of the property municipally known as 24 Gaukel Street to permit shoring and the installation of tiebacks below Hall’s Lane West and Gaukel Street. C. FOR INFORMATION 6.FCS-18-038 – Summary of Bid Solicitations Approved by the Director of Supply Services (January 1, 2018-March 31, 2018) Attached is Finance and Corporate Services Department report FCS-18-038 (M. Palmer) dated April 10, 2018. 7.FCS-18-039 – Summary Tenders Approved by the Chief Administrative Officer – Road Reconstruction with Council Approved Sidewalk Infill Attached is Finance and Corporate Services Department report FCS-18-039 (M. Palmer) dated April 10, 2018. Rise and Report REPORT TO: Committee of the Whole DATE OF MEETING: 2018-04-16 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Amy Carr, Buyer, 519-741-2200 ext. 7184 WARD(S) INVOLVED: Ward 2 DATE OF REPORT: 2018-04-06 REPORT NO.: FCS-18-034 SUBJECT: T18-050 Roof Rehabilitation – Twin Pads (AUD) Arena ___________________________________________________________________________ RECOMMENDATION: That Tender T18-050 Roof Rehabilitation – Twin Pads (AUD) Arena, be awarded to Atlantic Roofers Ontario Ltd., Hamilton, Ontario, at their alternate tendered price of $1,955,500., including a cash allowance of $2,500., plus H.S.T. of $254,215., for a total of $2,209,715. BACKGROUND: In November 2016, IRC Building Sciences Group performed a visual survey of the existing roof sections at the Kitchener Memorial Auditorium Complex and concluded in their conditions report that the replacement of four (4) flat roof sections above the twin 2 pads, totalling 82,494 ft is required due to age-related deterioration of roofing components. The work is scheduled to proceed the first week of May 2018, weather permitting. REPORT: Tenders were advertised on the City of Kitchener website. Documents were downloaded by five (5) interested parties and by the closing date of Monday March 26, 2018, five (5) tenders had been received. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.i - 1 The following tenders were received: Bid Price Atlantic Roofers Ontario Ltd. Hamilton ON $2,209,715.00 * Atlas-Apex Roofing Inc. Etobicoke ON $2,347,712.00 Viana Roofing & Sheet Metal Ltd. Toronto ON $2,380,447.00 Semple Gooder Roofing Corporation Toronto ON$2,478,768.00 Flynn Canada Ltd. Cambridge ON $2,611,769.00 The tender was reviewed by J. Cietwierkowski, IRC Building Sciences Group, the City’s Roofing Consultant and J. Edmondson, Manager, Facilities Management, who concur with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset limit is within the funding available (B) for this project. Funding for this project is included within the approved capital budget. The estimated surplus (D) will remain within the account to fund other roofing repairs/replacements based on priority. Financial Summary for Tender T18-050 Roof Rehabilitation – Twin Pads (AUD) Arena Estimated Cost Tender T18-050 costs, including HST 2,209,715.00 less: HST rebate on tender (219,798.20) Net Cost Being Awarded1,989,916.80A Costs Incurred to Date - Estimated Cost$1,989,916.80C Budget for this work: FM Roofing General Provision 2,180,000.00 Total Budget:$2,180,000.00B Estimated Surplus/(Deficit) (B - C) 190,083.20D COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. 1.i - 2 PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1.i - 3 REPORT TO: Committee of the Whole DATE OF MEETING: 2018-04-16 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217 WARD(S) INVOLVED: All DATE OF REPORT: 2018-03-27 REPORT NO.: FCS-18-035 SUBJECT: T18-027 Field Marking Paint (Bulk) Sportsfields ___________________________________________________________________________ RECOMMENDATION: That Tender T18-027 Field Marking Paint (Bulk) Sportsfields, be awarded to Simplistic Lines Inc., Stratford, Ontario, at their tendered price of $112,720., plus H.S.T. of $14,653.60, for a total of $127,373.60, for a two (2) year term, with an option to renew for three (3) additional twelve (12) month terms. BACKGROUND: Field marking paint is an operational requirement for all sportsfields within the City of Kitchener. Paint totes are stored at various facilities and are monitored by the vendor, who delivers bulk paint supplies via tanker truck, on an as required basis. Paint is then dispensed for use and application as necessary over the course of the season. The average annual spend over the past two (2) years was $52,294.56, before taxes. The actual spend will depend on the level of activity throughout the term of the contract. REPORT: The value of this purchase falls below the Council approval threshold of the new purchasing by-law. As per clause 170.7.3(d) of the Purchasing By-law 2017-106, it states when only one bid is received in response to a solicitation, the Director of Supply Services shall submit a report to Council recommending award. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.ii - 1 Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by seven (7) interested parties and by the closing date of Friday March 23, 2018, one (1) tender had been received. The following tenders were received: Bid Price SimplisticLines Inc. Stratford ON 127,373.60* The price for field marking paint has remained the same as the previous two year contract. The tender was reviewed by R. Farwell, Supervisor Operations Environmental Services, and A. Buchholtz, Buyer, who concurs with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: Funding will be provided from various operating accounts. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1.ii - 2 REPORT TO: Committee of the Whole DATE OF MEETING: 2018-04-16 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217 WARD(S) INVOLVED: Ward 3 DATE OF REPORT: 2018-03-27 REPORT NO.: FCS-18-036 SUBJECT: T18-035 Freeport Sanitary Forcemain Phase 2 – Hidden Valley Road to Wabanaki Drive ___________________________________________________________________________ RECOMMENDATION: That Tender T18-035 Freeport Sanitary Forcemain Phase 2 – Hidden Valley Road to Wabanaki Drive, be awarded to 410754 Ontario Limited o/a Sousa Concrete, Branchton, Ontario, at their tendered price of $2,886,842.74, including provisional items and contingencies of $389,275., plus H.S.T. of $375,289.56, for a total of $3,262,132.30. BACKGROUND: The City is proceeding with the construction of the twin Freeport Sanitary Forcemains (Hidden Valley Road to Wabanaki Drive). The work includes the construction of twin 400mm diameter (nominal) sanitary sewage forcemains, including associated structures, connection to the sanitary forcemain stub located on Hidden Valley Road and all associated road restoration. Two (2) portions of the work shall be completed by trenchless means; one located on Wabanaki Drive and the other location on Hidden Valley Road near the existing Hydro Tower. The administration, design and tendering of this project has been completed by MTE Consultants, the construction administration and inspection of this project will be completed by MTE Consultants as well. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.iii - 1 REPORT: Tenders were advertised on the City of Kitchener website. Documents were downloaded by forty-two (42) interested parties and by the closing date of Thursday March 22, 2018, nine (9) tenders had been received. The tenders were reviewed by G. Charlebois, MTE Consultants Inc., the City’s Consultant for the project and K. Pietrzak, Project Manager, Development Engineering who concur with the above recommendation. The following tenders were received: Bid Price 410754 Ontario Limited o/a Sousa Concrete Branchton ON $3,262,132.30* E. & E. Seegmiller Limited Kitchener ON $3,299,525.65 Navacon Construction Inc. Brantford ON $3,569,169.07 Regional Sewer and Watermain Ltd. Cambridge ON $3,641,714.14 Network Sewer and Watermain Ltd. Cambridge ON $3,689,468.97 Sierra Infrastructure Inc. Woodstock ON $3,698,996.59 Kieswetter Excavating Inc. St. Clements ON $3,763,813.61 Bel-Air Excavating & Grading Ltd. Cambridge ON $3,821,551.82 Varcon Construction Corporation Concord ON $5,385,027.10 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this expression of interest, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this purchase is included within the approved capital forecast. The estimated surplus (E) will be proportionately returned to the development charge and sanitary capital reserves. 1.iii - 2 Tender T18-035 Freeport Forcemains Phase 2 The total budget for this project is $ 19,965,645.00 Estimated Cost for this Work Tender T18-035 3,262,132.30 less: HST rebate on tender (324,480.98) Net Cost Being Awarded 2,937,651.32 A Projected Costs: Staff Time/Material Testing 38,267.00 Total Estimated Cost for this Phase of Work 2,975,918.32 C Budget for this Work Development Charges 2,771,000.00 Sanitary Utility 1,558,000.00 Total Budget for this Phase of Work 4,329,000.00 B Estimated Surplus/(Deficit) for this Phase of Work (B - C) 1,353,081.68 D Estimated Surplus/(Deficit) from previous phases 3,916,015.47 Total Estimated Surplus/(Deficit) 5,269,097.15 E COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1.iii - 3 REPORT TO: Committee of the Whole DATE OF MEETING: 2018-04-16 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Amy Carr, Buyer, 519-741-2200 ext. 7184 WARD(S) INVOLVED: Ward 9 DATE OF REPORT: 2018-04-12 REPORT NO.: FCS-18-040 SUBJECT: T18-049 Roof Rehabilitation – Don McLaren Arena ___________________________________________________________________________ RECOMMENDATION: That Tender T18-049 Roof Rehabilitation – Don McLaren Arena, be awarded to Viana Roofing & Sheet Metal Ltd., Toronto, Ontario, at their alternate tendered price of $446,470., including a cash allowance of $2,500., plus H.S.T. of $58,041., for a total of $504,511. BACKGROUND: In August 2015, IRC Building Sciences Group conducted a roof condition assessment at the Don McLaren Arena and concluded that one roof section (total area 21,000 square feet) is at the end of its useful service life. The roofing consultant recommends replacement of this roof section. The work is scheduled to proceed the first week of July 2018, weather permitting. REPORT: Tenders were advertised on the City of Kitchener website. Documents were downloaded by five (5) interested parties and by the closing date of Monday March 26, 2018, five (5) tenders had been received. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.iv - 1 The following tenders were received: Alternate Bid Price Bid Price Viana Roofing & Sheet Metal Ltd. Toronto ON $504,511.00* $510,601.00 Semple Gooder Roofing Corporation Toronto ON$533,789.00 $544,744.00 Flynn Canada Ltd. Cambridge ON $543,643.00 $532,456.00 Atlantic Roofers Ontario Ltd. Hamilton ON $552,909.00 $566,469.00 Atlas-Apex Roofing Inc. Etobicoke ON $558,214.00 $551,230.00 The tender was reviewed by J. Cietwierkowski, IRC Building Sciences Group, the City’s Roofing Consultant and J. Edmondson, Manager, Facilities Management, who concur with the above recommendation. The alternate bid price utilized an alternative material (modified bitumen) for the membrane of the roof which will provide the same quality, but at a reduced cost. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset limit is within the funding available (B) for this project. Funding for this project is included within the approved capital budget. The estimated shortfall for this particular roof (D) will be funded from savings on the Kitchener Memorial Auditorium roof. Financial Summary for Tender T18-049 Roof Rehabilitation – Don McLaren Arena Estimated Cost Tender T18-049 costs, including HST 504,511.10 less: HST rebate on tender(50,183.23) Net Cost Being Awar ded454,327.87 A Costs Incurred to Date - Estimated Cost$454,327.87C Budget for this work: FM Roofing General Provision445,000.00 Total Budget:$445,000.00B Estimated Surplus/(Deficit) (B - C) (9,327.87)D 1.iv - 2 COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1.iv - 3 REPORT TO: Committee of the Whole DATE OF MEETING: 2018-04-16 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Amy Carr, Buyer, 519-741-2200 ext. 7184 WARD(S) INVOLVED: Ward 10 DATE OF REPORT: 2018-04-12 REPORT NO.: FCS-18-041 SUBJECT: T18-051 Roof Rehabilitation – Breithaupt Centre ___________________________________________________________________________ RECOMMENDATION: That Tender T18-051 Roof Rehabilitation – Breithaupt Centre, be awarded to Semple Gooder Roofing Corporation., Toronto, Ontario, at their tendered price of $268,403., including a cash allowance of $2,500., including the optional price for window and skylight replacement of $14,003., plus H.S.T. of $34,892., for a total of $303,295. BACKGROUND: In September 2015, IRC Building Sciences Group conducted a roof condition assessment at Breithaupt Centre and concluded four roof sections (total area 9,239 square feet) are at the end of their useful service lives. The roofing consultant recommends replacement of these four roof sections. The work is scheduled to proceed the first week of May 2018, weather permitting. REPORT: Tenders were advertised on the City of Kitchener website. Documents were downloaded by five (5) interested parties and by the closing date of Monday March 26, 2018, five (5) tenders had been received. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.v - 1 The following tenders were received: Bid Price Semple Gooder Roofing Corporation Toronto ON$303,295.00* Viana Roofing & Sheet Metal Ltd. Toronto ON $315,908.00 Atlas-Apex Roofing Inc. Etobicoke ON $319,575.00 Flynn Canada Ltd. Cambridge ON $337,136.00 Atlantic Roofers Ontario Ltd. Hamilton ON $354,086.00 The tender was reviewed by J. Cietwierkowski, IRC Building Sciences Group, the City’s Roofing Consultant and J. Edmondson, Manager, Facilities Management, who concur with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset limit is within the funding available (B) for this project. Funding for this project is included within the approved capital budget. The estimated shortfall for this particular roof (D) will be funded from savings on the Kitchener Memorial Auditorium roof. Financial Summary for Tender T18-051 Roof Rehabilitation – Breithaupt Centre Estimated Cost Tender T18-051 costs, including HST 303,295.40 less: HST rebate on tender(30,168.50) Net Cost Being Awarded273,126.90 A Costs Incurred to Date - Estimated Cost$273,126.90C Budget for this work: FM Roofing General Provision245,000.00 Total Budget:$245,000.00B Estimated Surplus/(Deficit) (B - C) (28,126.90)D COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. 1.v - 2 PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1.v - 3 REPORT TO: Committee of the Whole DATE OF MEETING: April 16, 2018 SUBMITTED BY: Dianna Saunderson, Secretary-Treasurer, Committee of Adjustment (519-741-2200 ext. 7277) PREPARED BY: Holly Dyson, Administrative Clerk (519-741-2200 ext. 7594) WARD(S) INVOLVED: 1 & 10 DATE OF REPORT: March 26, 2018 REPORT NO.: FCS-18-032 SUBJECT:Sign Variances - 8 Bridge Street East and 54 Queen Street North ___________________________________________________________________________ RECOMMENDATION: “That the application of CITY OF KITCHENER (SG 2018-004 - 8 Bridge Street East) requesting permission to install a ground-supported sign with automatic changing copy to be located 29m from another ground-supported sign on the subject property, rather than the required 50m distance separation; to have a clearance from grade of 1m rather than the required 2.44m when located within a lot line visibility triangle; and, to permit non-accessory third-party advertising whereas the By-law does not permit non- accessory third-party advertising, on Lots 5 and 6 Closed Streets and Lanes, Tagge Survey, Plan 577, being Part 1 on Reference Plan 58R-2208, 8 Bridge Street East, Kitchener, Ontario, BE APPROVED, subject to the following conditions: 1.That the owner shall ensure the existing wooden ground-supported sign for Joe Thompson Sportsfield is removed. 2.That the owner shall obtain a Sign Permit for the new sign from the Planning Division. 3.That the owner shall ensure the automatic changing copy shall not contain flashing, intermittent or moving lights and that the rate of change in the content of the graphics shall be static for a minimum of six seconds. 4.That the owner shall ensure the automatic changing copy portion of the sign is turned off between the hours of 11 p.m. and 6 a.m. 5.That the owner shall complete the above noted Conditions 1 and 2 no later than August 1, 2018. Any request for a time extension must be approved in writing by the Manager of Development Review (or designate) prior to the completion date set out in the decision. Failure to fulfill any condition will result in this approval becoming null and void.“ *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 2 - 1 -and - “That the application of ST ANDREWS PRESBYTERIAN CHURCH (SG 2018-005 - 54 Queen Street North) requesting permission to install a ground-supported sign having an area of 4 sq.m. rather than the permitted maximum area of 3 sq.m.; to have a clearance from grade of 0.9m rather than the required 2.44m when located within the Corner Visibility Triangle (CVT); and, for a sign containing automatic changing copy to be located within 3.8m of an intersection rather than the required setback of 23m, on Lot 2 and Part Lots 1, 3 and 4, Ahrens Church Survey, 54 Queen Street North, Kitchener, Ontario,BE APPROVED, subject to the following conditions: 1.That the owner shall obtain a Sign Permit for the new sign from the Planning Division. 2.That the owner shall ensure the automatic changing copy shall not contain flashing, intermittent or moving lights and that the rate of change in the content of the graphics shall be static for a minimum of six seconds. 3.That the the automatic changing copy of the sign may be illuminated between the hours of 11 p.m. and 6 a.m.; however, the message shall remain static for those hours. 4.That the owner shall complete the above noted Condition 1 no later than October 30, 2018. Any request for a time extension must be approved in writing by the Manager of Development Review (or designate) prior to the completion date set out in the decision. Failure to fulfill any condition will result in this approval becoming null and void.” REPORT: The Committee of Adjustment met as a Standing Committee of City Council on March 20, 2018 to consider two applications pursuant to Chapter 680 (SIGNS) of the City of Kitchener Municipal Code. These recommendations are being forwarded to you on behalf of the Committee of Adjustment for your consideration. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendations of this report support the achievement of the City’s strategic vision through the delivery of core service. Respecting Sign By-law and Fence By-law variances, the Committee of Adjustment operates as a Standing Committee of City Council, and as such represents efficient and effective government. 2 - 2 FINANCIAL IMPLICATIONS: None COMMUNITY ENGAGEMENT: INFORM - As directed by the Sign By-law and Fence By-Law, notice of Applications for Variance to the Sign By-law and Fence By-law are published in the Record 15 - 18 days prior to the Committee of Adjustment meeting at which the application will be considered. Notice of an application is also mailed to property owners within 30 metres of the subject property. INFORM - This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. ENTRUST - The Committee of Adjustment is a Quasi-Judicial Committee of citizen members operating as a Standing Committee of City Council. ACKNOWLEDGED BY: Justin Readman, General Manager Development Services 2 - 3 REPORT TO: COUNCIL DATE OF MEETING: April 16, 2018 SUBMITTED BY: Joyce V. Evans, Deputy City Treasurer, Director of Revenue 519-741-2200 x 7895 PREPARED BY: John Sonser, Revenue Analyst; 519-741-2200 x 7954 WARD(S) INVOLVED: Ward(s) 8 & 10 DATE OF REPORT: April 10, 2018 REPORT NO.: FCS-18-030 SUBJECT:Downtown Kitchener BIA and Belmont BIA 2018 Budgets Referenced in the 2018 Tax Rate By-law ___________________________________________________________________________ RECOMMENDATION: That the 2018 Budgets for the Downtown Kitchener BIA and the Belmont BIA be approved pursuant to Section 205 (2) of the Municipal Act, 2001 EXECUTIVE SUMMARY: In the past the Business Improvement Area (BIA) proposed budgets were provided to the City and the levy rates would be approved through the tax rate by-law. Changing the process to seek a separate approval by Council, improves transparency. BACKGROUND: Section 205 (2) of the Act states that the board of management shall submit the budget to council by the date and in the form required by the municipality and the municipality may approve it in whole or in part but may not add expenditures to it. REPORT: The Downtown Kitchener BIA 2018 Budget Levy Request is $1,279,000, approved by the Board November 22, 2017 (refer to Appendix A – Downtown Kitchener Business Improvement Area). The Belmont BIA 2018 Budget Levy Request is $40,671, approved by the Board March 14, 2018 (refer to Appendix B – Belmont Business Improvement Area). *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 3 - 1 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The 2018 BIA levy, once approved, will be used to determine BIA tax rates to be incorporated into the 2018 tax rate By-law. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services 3 - 2 Appendix A DOWNTOWN KITCHENER BUSINESS IMPROVEMENT AREA BudgetProjectedBudget 201720172018 REVENUE BIA Levy$ 1,082,000$ 1,082,017$ 1,279,000 Other Revenue (Grant/Other) 34,613100,000 Total Revenue $ 1,082,000$ 1,116,630$ 1,379,000 EXPENSES Admin & General 562,000 5 77,702567,500 Downtown Improvement Projects250,000 Marketing475,000 4 67,928561,500 Total Expenses $ 1,037,000$ 1,045,630$ 1,379,000 Net Revenue (Expense)$ 45,000$ 71,000$ - Accumulated Surplus, beginning of year 145,908 1 45,908216,908 Accumulated Surplus, end of year$ 190,908$ 216,908$ 216,908 *Note: figures provided by the Downtown Kitchener BIA December 22, 2017 3 - 3 Appendix B BELMONT BUSINESS IMPROVEMENT AREA BudgetProjectedBudget 201720172018 REVENUE BIA Levy$ 40,671$ 40,671$ 40,671 Other Revenue (Events)1,7212,0211,756 Total Revenue $ 42,392$ 42,692$ 42,426 EXPENSES Admin & General 33,74328,722 35,478 Improvement Projects44,945 36,9451,945 Marketing4,3873,4905,546 Total Expenses $ 78,054$ 39,177$ 77,969 Net Revenue (Expense)$ (35,662)$ 3 ,515$ (35,543) Accumulated Surplus,beginning of year 36,50440,186 40,019 Accumulated Surplus,end of year$ 40,0194,524$$ 4 ,476 *Note: figures provided by the Belmont BIA November 24, 2017 3 - 4 REPORT TO: Council DATE OF MEETING: April 16, 2018 SUBMITTED BY: Dan Murray, Director of Technology Innovation and Services, 519-741-2200x7825 PREPARED BY: Justin Watkins, Manager of Digital Transformation and Strategy 519-741-2200x7203 WARD(S) INVOLVED: All DATE OF REPORT: April 9, 2018 REPORT NO.: FCS-18-031 SUBJECT:Waterloo Region Smart Cities Challenge Update ___________________________________________________________________________ RECOMMENDATION: That the City of Kitchener endorse the theme of Healthy Children and Youth for the Waterloo Region Smart Cities Challenge Phase 1 application. BACKGROUND: In November 2017, Infrastructure Canada launched a national Smart Cities Challenge for municipalities across the country. Its purpose is to encourage new opportunities where a technology or data solution can improve local quality of life. Since this announcement, the Region of Waterloo and its area municipalities have been working together to develop a regional application for the Smart Cities Challenge. With a population of over 500,000, Waterloo region is eligible to compete for a $50 million prize. The Smart Cities Challenge includes a two-phase application process. The phase one application is an expression of interest, due on April 24, 2018. Its purpose is to identify up to two opportunities that can be addressed using a technology or data solution. If successful in phase one, the phase two application will focus on the adaptation of the expression of interest by the municipalities and community partners. The final submission will be due in late 2018 or early 2019, with the winners announced in the spring of 2019. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 4 - 1 REPORT: To participate in the Smart Cities Challenge, municipalities are required to select a challenge area based on consultation with the community. In response to this, the Waterloo region smart cities team leveraged the extensive consultation and research completed by Wellbeing Waterloo Region in 2016-2017. Wellbeing Waterloo Region is a local initiative that seeks to advance a more integrated, holistic approach to community wellness/wellbeing and create significant and impactful solutions. Based on its extensive community input, Wellbeing Waterloo Region identified three areas of focus for its work: Affordable Housing; Healthy Children and Youth; and Social Inclusion. These three areas were used as a starting point to further inform Waterloo region’s smart cities application. Over the month of February, Region staff, with the assistance of municipal partners, carried out consultations to determine which challenge area would benefit most from the application of smart technology and data solutions. Based on this initial consultation and further discussions with not-for-profits and technology companies, the Waterloo region smart cities team is recommending Healthy Children and Youth as the community challenge area for the phase one application. The goal in doing so will be to identify opportunities where a technology and/or data solution can support initiatives in areas such as youth programming, literacy rates, nutrition and food programs, mental and physical health solutions, infrastructure such as connected community spaces, broader education platforms, and high school graduation rates. If selected for phase two, the Region of Waterloo and its municipal partners will lead the development of a full application over a six-month period, including additional consultation and research. The full application will require the development of a detailed technology/data framework and execution plan that outlines each of the project partners, technology products and solutions, measurement framework, cost of implementation, and governance. Phase two applicants are expected to be announced in the summer of 2018. The Region of Waterloo has requested that each of the area municipalities pass resolutions in support of the Healthy Children and Youth theme to include with the phase one application. As council will recall, participating in a regional Smart Cities Challenge application was included in the 2018 work plan for Digital Kitchener, given the alignment between that strategy and the Smart Cities Challenge. Further, the theme of Healthy Children and Youth also aligns well with other City of Kitchener initiatives, such as the Kitchener Youth Action Council (KYAC), youth drop-in programs, My Ideal City, the COPS program, and others. Appended to FCS-18-031 is a report from the Region of Waterloo, providing a more fulsome overview of the process utilized in developing the phase one application. 4 - 2 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Strategic Priority: Effective and Efficient City Services Strategy: 5.2 - Improve the design and delivery of city services so that they provide what citizens want in the most reliable, convenient and cost efficient way Strategic Action: #68 - Corporate Technology Strategic Plan and Digital Strategy FINANCIAL IMPLICATIONS: There are no financial implications associated with this report. If Waterloo region is selected to proceed to phase two of the Smart Cities Challenge, it will receive a $250,000 grant to assist in completing the full application. If Waterloo region wins the Smart Cities Challenge, a $50 million grant will be awarded to assist in the implementation of the technology/data solution. Any initiatives resulting from the Smart Cities Challenge application with additional budget implications will be brought forward to council for consideration COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. COLLABORATE – Participating in a regional application for the Smart Cities Challenge was included in Digital Kitchener’s 2018 work plan, which was developed in collaboration with various internal and external partners. ACKNOWLEDGED BY: Victoria Raab, General Manager of Corporate Services Attachment: Region of Waterloo Report PDL-ECD-18-02 Smart Cities Challenge – Phase One Application 4 - 3 REPORT TO: Committee of the Whole DATE OF MEETING: April 16, 2018 SUBMITTED BY: Erin Mogck, Associate CitySolicitor (519-741-2200 ext.7060) PREPARED BY: Erin Mogck, Associate City Solicitor (519-741-2200 ext.7060) WARD(S) INVOLVED: 9 DATE OF REPORT: April 10, 2018 REPORT NO.: FCS-18-037 SUBJECT:Encroachment Request – Shoring Tiebacks – Below Gaukel Street and Hall’s Lane – Momentum Development at 24 Gaukel Street _____________________________________________________________________________ RECOMMENDATION: That the Mayor and Clerk be authorized to execute an Encroachment Agreement, satisfactory to the City Solicitor, with the developer of the property municipally known as 24 Gaukel Street to permit shoring and the installation of tiebacks below Hall’s Lane West and Gaukel Street. BACKGROUND: Shoring and tiebacks are required to allow for the construction of a two-level underground parking garage for a condominium development in the downtown core located at 24 Gaukel Street, near the intersection of Gaukel Street and Charles Street West. REPORT: Momentum Developments requires the ground to be temporarily supported during the excavation and construction of the building foundation, otherwise known as shoring. Momentum Developments will construct a two-level parking garage below ground. To achieve shoring stability when pouring concrete foundations, tiebacks are also necessary. Tiebacks will be installed under the City’s Hall’s Lane and Gaukel Street. These are structural elements that will transfer load into the ground. There are approximately 37 tiebacks to encroach on Gaukel Street and Hall’s Lane. Engineered drawings were circulated to staff and external utility companies. KW-Hydro identified the location of several deep pull boxes and transformer vaults and met directly with the developer to discuss any concerns. Momentum Developments will maintain a 1 metre buffer around any KW-Hydro infrastructure. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 5 - 1 Prior to excavation, the shoring permit must be approved by the Building Department. If shoring works cease, a cost estimate must be approved by City staff to bring the site to a safe condition; in addition, a letter of credit must be posted according to the City’s Letter of Credit Policy. There should be no damage to City infrastructure as the proposed crossing locations of the tiebacks are a minimum of 1.0m below municipal sanitary, storm and watermain infrastructure. As assurance, CCTV of the existing sanitary and storm sewers will be undertaken pre-tieback and post-tieback installation. An “as-built” drawing will be provided by the developer to City staff, showing the locations of tiebacks in relation to existing municipal sanitary, storm and watermain infrastructure for the City’s future reference when working on City infrastructure. There are watermains within Gaukel Street and Halls Lane. The Developer’s contractors will monitor the vibration during the installation to ensure that the watermains remain unaffected. Once the foundation of the new building has been completed the tiebacks will no longer be required. The shoring will be removed; however, the abandoned tiebacks will remain under the Gaukel Street and Halls Lane right-of-ways. The tiebacks can be removed at any point in the future when work performed under the roadway. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation outlined in this report supports the achievement of the City’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: All legal fees associated with the application of this encroachment has been paid. The processing fee of $235 will become payable after Council approval. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the Standing Committee. ACKNOWLEDGED BY: Victoria Raab, General Manager of Corporate Services 5 - 2 REPORT TO: Committee of the Whole DATE OF MEETING: April 16, 2018 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 WARD(S) INVOLVED: N/A DATE OF REPORT: April 10, 2018 REPORT NO.: FCS-18-038 SUBJECT: Summary of Bid Solicitations Approved by the Director of Supply Services (January 1, 2018– March 31, 2018) ______________________________________________________________________ RECOMMENDATION: For Information Only BACKGROUND: In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section 170.7.4 “the City's Director of Supply Services shall prepare a quarterly information only report to Council on Solicitations awarded where the Procurement Value is between $100,000 and $750,000 and the Director of Supply Services approved the award.” All recommendations awarded by the Director of Supply Services were within approved budgets, capital projects were specifically identified within the Council approved budget, there aren’t other orders of government or granting agencies which require Council approval, and more than one bid was received in response to the bid solicitation. REPORT: Appendix 1 is a listing of the approved bid solicitations for Council’s information. FINANCIAL IMPLICATIONS: All recommendations awarded by the Director of Supply Services were within approved budgets. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 6 - 1 ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 6 - 2 $538,509.92$167,000.00$167,000.00$167,000.00 (Includes HST) Award Amount LimitedServices Inc. Awarded Vendor(s) Aquafor Beech Limited $372,893.79 Engineered Concrete Fairway Electrical Harold Stecho Electric Ltd. Millers Electric Limited. ions (January 1, 2018 to March 31, 2018) – Mill Park Drive to Pinnacle sign, development of a request inistration during construction sidewalk overlay and expansion Facility (SWMF) 65 Description imate project distance of 70 metres. The Appendix 1 – Listing of Approved Solicitat Professional services including permit applications, coordination with related agencies, detailed defor tender package, contract admand the warranty period, and monitoring services, for the retrofit of Stormwater ManagementOld Mill Road Bridge Rehabilitation Drive, over an approxwork includes concrete rehabilitation, bridge jacking, semi-integral abutment conversion,joint replacement, within sidewalk, and barrier wall re-facing. The supply of Electrical Services on a regular and emergency “as required” basis for a three year term. Bid Solicitation Number & Name P17-132Professional Services – Stormwater Management Pond 65 RetofitT17-135Old Mill Road Bridge RehabilitationP17-138 Electrical Services 6 - 3 $100,000.00$100,000.00$100,000.00 (Includes HST) Award Amount Inc. Awarded Vendor(s) A-1 Heating & Mechanical Dave Hurst Plumbing &Heating Inc. NELCO MechanicalLimitedGSP Group Inc. $318,058.84 Openspace Solutions Inc. $316,278.20 bing from the controller to dent/business services during supply, and installation of the project needs, tendering, contract to the roadway, drainage and upgrade Queen Street, entrances om the controller to the Description Lane and Vogelsang Green. The supply of Plumbing Services on a regular and emergency “as required” basis for a three year term. Professional services including completing the pre-design, final design, coordinating all related administration/inspection and resiconstruction of improvements other related infrastructure toto Halls Lane, Goudies This contract includes the design,spraypad components, footings, plumthe components, electrical frcomponents, all ground level components, training and commissioning. Bid Solicitation Number & Name P17-139 Plumbing Services P17-140 Professional Services – Queen Street Placemaking (Duke Street to Charles Street) P17-142Design, Supply and Install South Kitchener District Park Spraypad 6 - 4 $478,279.85 (Includes HST) Award Amount Limited Awarded Vendor(s) Toshiba of Canada D.H. Jutzi Limited $33,109.00 Parkway Ford Sales Ltd. $291,610.06 Stantec Consulting Inc. $491,767.19 to install the north western g providing chemical treatment, to completing the pre-design, on and bacterial growths for the sburg Trunk Sanitary Sewer. (7) 7,935 kg (17,500 lb.) G.V.W. related project needs, project Description The supply, installation and servicing of 100% new/unused fully multifunctional digital printers. Water treatment services includinanalysis, monitoring and reporting services for the protection and control against scaling, corrosisystems1 year term with option to renew for 4 additional 1 year periods Supply and delivery of seven Dual Rear Wheel Crew Cab and Chassis Professional services including final design, coordinating all tendering, and securing all permits portion of the new Middle Stra Bid Solicitation Number & Name FPO18-008 Supply, Installation and Servicing of Multifunctional Digital Printers(Co-operative)T18-026Water Treatment Services T18-034Seven (7) 7,7935kg (17,500lb) G.V.W. Dual Rear Wheel Crew Cab and ChassisP18-031Professional Services – Middle Strasburg Trunk Sanitary Sewer 6 - 5 $219,181.95 (Includes HST) Award Amount Ltd. Awarded Vendor(s) Troy Life and Fire Safety ed by the Ontario fire code and and equipment inspections, Description To perform annual life safetymaintenance and repair, as requirlocal fire department at various City locations 1 year term with option to renew for 2 additional 1 year periods Bid Solicitation Number & Name T18-037Fire Life Safety Inspections, Maintenance & Repair 6 - 6 REPORT TO: Committee of the Whole DATE OF MEETING: April 16, 2018 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 WARD(S) INVOLVED: Wards 8, 9 and 10 DATE OF REPORT: April 10, 2018 REPORT NO.: FCS-18-039 SUBJECT: Summary of Tenders Approved by the Chief Administrative Officer - Road Reconstruction with Council Approved Sidewalk Infill ___________________________________________________________________________ RECOMMENDATION: For Information Only BACKGROUND: In accordance with Staff Report INS-15-051 where it was resolved that: “The Chief Administrative Officer be delegated authority to approve tenders for road reconstruction projects with Council-approved sidewalk infill, provided the total costs are within the approved budgets contained in the relevant departmental budgets and that a report regarding those tenders are provided to Council at its next regularly scheduled meeting.” This report fulfills the requirement of the Council resolution. REPORT: The following recommendations for award were within budget and approved: T18-010 Oxford Street (Arnold Street to Elizabeth Street), Elizabeth Street (Oxford Street to Lancaster Street West), and Bond Street (Elizabeth Street to Union Street) Road Reconstruction *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 7 - 1 T18-013 Hill Street (West Leg Dead End to Lancaster Street), Hillview Street (Edwin Street to Lancaster Street) and St. Vincent Street (Guelph Street to Louisa Street) Road Reconstruction T18-017 Adelaide Street, Talbot Street and Patricia Avenue (North End to Victoria Street South) Road Reconstruction Administrative awards allow for an efficient and timely procurement process. Appendix 1 provides the details of the tender awards made by the Chief Administrative Officer since the previous Council meeting. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: As set out in the Appendix 1 COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: INS-15-051 Sidewalk Infill Policy INS-17-041 Sidewalk Infill – 2018 Projects ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 7 - 2 Budget phases of this project is: $4,352,479.00 The total estimated project surplus is: $1,161,634.05The total budget for all phases of this project is: $4,319,870.00 The total estimated project surplus is: $3,825.37 HST) (Including Applicable Award Price $2,892,021.86 The total budget for all $4,190,703.65 rds Sousa List of Bidders Appendix 1 – CAO Tender Awa (Successful Bidder Indicated in Bold) Terracon Underground Ltd 410754 Ontario Limited o/a ConcreteSierra Infrastructure Inc. Regional Sewer and Watermain Ltd. Bel-Air Excavating and Grading J.Weber Contracting Ltd.Nabolsy Contracting Inc.Steed and Evans Limited J.Weber Contracting Ltd.Regional Sewer and Watermain Ltd. Sierra Infrastructure Inc. 410754 Ontario Limited o/a Sousa Concrete Terracon Underground Ltd. Steed and Evans Limited Bel-Air Excavating and Grading Elizabeth Street t Leg Dead End to Tender Number & Name T18-010Oxford Street (Arnold Street to Elizabeth Street),(Oxford Street to Lancaster Street West), and Bond Street (Elizabeth Street to Union Street) Road ReconstructionT18-013Hill Street (WesLancaster Street), Hillview Street (Edwin Street to Lancaster Street) and St. Vincent Street (Guelph Street to Louisa Street) Road Reconstruction 7 - 3 Budget phases of this project is: $7,626,269.00 The total estimated project surplus is: $1,235,971.02 HST) (Including Applicable Award Price $2,260,104.38 The total budget for all Sousa List of Bidders (Successful Bidder Indicated in Bold) Sierra Infrastructure Inc. Regional Sewer and Watermain Ltd. 410754 Ontario Limited o/a ConcreteBel-Air Excavating and Grading Network Sewer and Watermain Ltd. South) Road Tender Number & Name T18-017Adelaide Street, Talbot Street and Patricia Avenue (North End to Victoria StreetReconstruction 7 - 4 REPORTS TO BE CONSIDERED BY COUNCIL APRIL 16, 2018 CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE – APRIL 9, 2018 1. That the Mayor and Clerk be authorized to execute agreement(s) with the Region of Waterloo, subject to the satisfaction of the City Solicitor, and as outlined in Chief Administrator’s Office report CAO-18-007, to allow the City to coordinate the licensing of patios for businesses that are adjacent to the Region of Waterloo’s ION rail tracks. 2. That the Mayor and Clerk be authorized to sign a one-year funding agreement, subject to the satisfaction of the City Solicitor, and as outlined in Chief Administrator’s Office report CAO-18- 008 with Pillar Network Inc. for the Waterloo Region Small Business Centre to deliver the Social Enterprise Southwest project. 3. That the following rate changes at the Charles-Benton Parking Garage, be approved: A $2 flat rate for customers who park at Charles-Benton between 7:00 AM and 2:00 PM on Saturdays; A $3 flat rate for Market vendors and vendor staff who park at Charles-Benton between 4:00 AM and 3:00 PM on Saturdays; and, That the Mayor and Clerk be authorized to enter into an agreement with Europro, subject to the satisfaction of the City Solicitor, to enable City staff to coordinate off-site parking arrangements for Kitchener Market vendors and vendor staff at Market Square; and, That staff be authorized to implement a parking fee for use of Parking Level 1, at the Kitchener Market (300 King Street East), by Saturday Market vendors; and further, That staff be authorized to require all Saturday Market vendors, with the exception of those vendors who have been inspected and approved as a ‘MyPick Verified Farmer’, to utilize an alternative parking arrangement outside of the Parking Level 2 (P2) customer parking off Cedar Street at the Kitchener Market, as outlined in Chief Administrator’s Office report CAO- 18-011. 4. That the business licence for The Passion Flavour be approved with the following conditions, as outlined in Finance and Corporate Services Department report FCS-18-028: a) That the owner maintains a level of noise that is in accordance with the City of Kitchener Noise By-law; b) That the Business does not receive any further Provincial Offence Notices; c) That the owner complies with all City of Kitchener By-laws. 5. That a total of $13,000. from the Community Environmental Improvement Grant (CEIG) capital account be awarded as follows: $3,000. to Busking for Change for a local fundraising campaign piloting ‘text-to- donate’ software in Kitchener in Summer of 2018 conditional upon the applicant obtaining community of interest for not-for-profit status; $2,000. to K-W Working Centre for a Sustainable Gardening Workshop Series; $1,750. to KW Habilitation and Rockway Mennonite Collegiate for an inclusive agricultural-based in class and hands on learning opportunity; $1,250. to Waterloo-Wellington Science & Engineering Fair - DEAR: Developing Environmental Advocates and Researchers for a CO2 Simulation Group Activity; $5,000. - that the unused balance be carried forward to the 2019 Community Environmental Improvement Grant (CEIG) program, as outlined in Finance and Corporate Services Department report FCS-18-033. 6. That a “Film, Music & Interactive Media Office” for industry development be launched in 2018 for a two-year period, as outlined in Chief Administrator’s Office report CAO-17-028; and further, That staff, over the two-year period, work with regional stakeholders and partners, such as the Waterloo Region Small Business Centre, area municipalities, Waterloo EDC, etc. to develop a collaboration model to maximize the region’s ability to advance the Film, Music & Interactive Media industry on an ongoing basis. REPORTS TO BE CONSIDERED BY COUNCIL APRIL 16, 2018 CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE – APRIL 9, 2018 (CONT’D) 7. That, should the Region of Waterloo decide to move forward with a supervised injection service within the City of Kitchener, Regional Council be requested to give consideration to the following when designing the service, as outlined in Chief Administrator’s Office report CAO- 18-010: a) The Important Ongoing Leadership Role of the Region: • Region of Waterloo Public Health and Emergency services make application to operate the service. • Staff the service with Region of Waterloo Public Health and Emergency Services employees ideally in a Regional facility. • Commit to the development of an integrated supervised injection site where a range of other social services are also embedded. • Adopt a fair and equitable approach with some form of supervised injection service in each of the Region’s three urban centres; b) Operating Model: Establish the service in a fixed location with a commitment to a comprehensive review after two years – including citizen, community agency and municipal input – that would lead to refinement of the in that, or another, location; c) Site Selection Criteria: Work with City of Kitchener staff, including those with neighbourhood consultation expertise, to determine site selection criteria and further consult with respect to the identification and review of potential location options to ensure a mutually agreeable site is selected; d) Site-Specific Design Considerations: Work with City of Kitchener staff to determine internal and external site-specific design criteria; e) Ongoing Public Education and Consultation: Develop a coordinated public education effort for the broader community, specific training for targeted audiences, and communications related to any supervised injection service site. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – APRIL 9, 2018 1. That the City of Kitchener acknowledge that 114-120 Victoria Street South Inc. proposes to name private streets within the proposed mixed-use development located at 114-120 Victoria Street South, as outlined in Community Services Department report CSD-18-024; and further, That the City’s Legal Services be directed to proceed with the required advertising, preparation and registration of the necessary By-law(s) for the naming of the private streets. 2. That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted for the Downtown Special Events, attached to Community Services Department report CSD- 18-067 as Schedule ‘A’. 3. That stopping be prohibited Monday to Friday, 8:00 a.m. to 4:30 p.m. on the west (odd numbered) side of Gracefield Crescent from a point 158 metres south of Kingswood Drive (east intersection) to a point approximately 43 metres south thereof; and, That stopping be prohibited Monday to Friday, 8:00 a.m. to 4:30 p.m. at any time on the east (odd numbered) side of Gracefield Crescent from a point 134 metres south of Kingswood Drive (west intersection) to a point approximately 41 metres south thereof; and further, That the Uniform Traffic By-law be amended accordingly, as outlined in Infrastructure Services Department report INS-18-014. 4. That the Uniform Traffic By-law be amended to prohibit parking at any time along the south (odd-numbered) side of Wentworth Avenue from Spadina Road East to the west limit of Wentworth Avenue, as outlined in Infrastructure Services Department report INS-18-019. 5. That parking be prohibited on the north (even-numbered) side of Veronica Drive from a point 64 metres west of Veronica Court to a point 40 metres west thereof; and, REPORTS TO BE CONSIDERED BY COUNCIL APRIL 16, 2018 CITY OF KITCHENER COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – APRIL 9, 2018 (CONT’D) That parking be prohibited on the south (odd-numbered) side of Veronica Drive from a point 60 metres west of Veronica Court to a point 27 metres west thereof; and further, That the Uniform Traffic By-law be amended accordingly, as outlined in Infrastructure Services Department report INS-18-026. 6. That the traffic calming measures (three (3) speed humps, one (1) raised narrowing) located on Sydney Street South between Charles Street East and Courtland Avenue East remain in place on a permanent basis, as outlined in Infrastructure Services Department report INS-18- 015. 7. That the updated Corporate Asset Management Policy, as outlined in Infrastructure Services Department report INS-18-017, be approved. 8. That a series of three (3) speed humps be installed along Daimler Drive between Old Chicopee Drive and Lackner Boulevard, as outlined in Infrastructure Services Department report INS-18-016. 9. That a speed hump be located on Max Becker Drive between Activa Avenue and Bridlewreath Street; and, That intersection narrowings be installed on Max Becker Drive at the intersections of: Bridlewreath Street; Copper Leaf Street; Isabella Street; and, That a centre median island and secondary stop sign be installed on Max Becker Drive on the north leg of the intersection at Commonwealth Street; and, That parking be prohibited at any time in the immediate vicinity of the intersection narrowings; and, That the Uniform Traffic By-law be amended accordingly, as outlined in Infrastructure Services Department report INS-18-018; and further, That staff be directed to further review the intersection at Max Becker Drive and Isabella Street to give further consideration to the Pedestrian Crossover (PXO) legislation, or other potential pedestrian crossing options to implement at this intersection and report back to Council prior to the end of August 2018. PLANNING AND STRATEGIC INITIATIVES COMMITTEE – APRIL 9, 2018 1. That the Mayor and Clerk be authorized to execute a development charges credit/refund agreement with the developers (Kitchener Green 3 Developments Inc., Kitchener Green Developments Inc., Activa Holdings Inc., 2079546 Ontario Limited, Activa Investment Corporation, South Estates Kitchener G.P. Inc., Big Spring Farms Limited, B & B Kieswetter Excavating Inc., Deerfield Homes Ltd.) in respect to the developers payment for the costs of the engineering fees and construction of the Middle Strasburg Trunk Sanitary Sewer (MSTSS), in addition the agreement will contain provisions authorizing the acceptance of lands from the developers by the municipality on which the project will be constructed, to the satisfaction of the City Solicitor, as outlined in Infrastructure Service Department report INS-18-012. 2. That a community greenhouse gas emission reduction target of 80% below 2010 levels by 2050, be endorsed, as outlined in Infrastructure Services Department report INS-18-024; and, further, That staff be directed to provide an update to Council on the greenhouse gas emission reduction target at the end of 2022. REPORTS TO BE CONSIDERED BY COUNCIL APRIL 16, 2018 CITY OF KITCHENER PLANNING AND STRATEGIC INITIATIVES COMMITTEE – APRIL 9, 2018 (CONT’D) 3. That Official Plan Amendment Application OP17/005/W/GS, Breithaupt Block Inc., 2184647 Ontario Limited, Frederick Andrew Dobson, Paul Raymond Taylor, Kim Taylor, & Daniel Paul Taylor, for the property municipally addressed as 43, 47, 53 & 55 Wellington Street North, 2-12 & 26 Moore Avenue and 20 Breithaupt Street, requesting a change in designation from General Industrial Employment and Low Rise Residential to Mixed Use with Specific Policy Area 39 to permit a mixed use development on the parcel of land specified and illustrated on Schedule ‘A’, be adopted, in the form shown in the Official Plan Amendment attached to Community Services Department report CSD 18-051 as Appendix ‘A’, and accordingly forwarded to the Region of Waterloo for approval; and, That Zone Change Application ZC17/014/W/GS for Breithaupt Block Inc., 2184647 Ontario Limited, Frederick Andrew Dobson, Paul Raymond Taylor, Kim Taylor, & Daniel Paul Taylor, for the property municipally addressed as 43, 47, 53 & 55 Wellington Street North, 2-12 & 26 Moore Avenue and 20 Breithaupt Street, requesting a change from Residential Five (R-5) with Special Use Provision 129U & 411U and Industrial Residential Zone (M-1) to High Intensity Mixed Use Corridor (MU-3) with Special Regulation Provisions 716R, 717R, & 718R and Special Use Provision 465U on the parcel of land specified and illustrated on Map No. 1, be approved in the form shown in the “Proposed By-law” dated March 7, 2018, attached to Report CSD 18-051 as Appendix “B”; and, That the Urban Design Brief dated February 2018, and attached to Report CSD-18-051 as Appendix “C”, be adopted, and that staff be directed to apply the Urban Design Brief through the Site Plan Approval process; and further, That Kitchener City Council declare as surplus to City needs and sell at fair market value to Breithaupt Block Inc. and/or 2184647 Ontario Limited, a portion of the laneway between Moore Avenue and Waterloo Street illustrated on the Map of Proposed Lane Closure, attached to Report CSD 18-051 as Appendix “D”. HERITAGE KITCHENER – APRIL 3, 2018 1. That a one-year traffic calming pilot program be conducted in 2018 to install two Flexi-pole delineators on Doon Village Road within the Upper Doon Heritage Conservation District, and as part of the review, prior to the delineators being installed again in 2019 that the residents on Doon Village Road are surveyed for their feedback on the temporary traffic calming measure.