HomeMy WebLinkAboutCouncil Agenda - 2018-04-16 COUNCIL AGENDA
MONDAY, APRIL 16, 2018 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER (TELEVISED) 200 KING STREET WEST
1. COMMENCEMENT –
Singing of "O Canada".
2. MINUTES –
Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held March 19,
2018 and special meetings held March 19 & April 9, 2018) – Councillor S. Marsh.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
4. COMMUNICATIONS REFERRED TO FILE –
a. Emails acknowledging receipt of Council’s resolution regarding local library funding, dated
February 2 - 7, 2018, from Monika Turner, Director of Policy, Association of Municipalities
of Ontario; Mary Chevreau, Chief Executive Officer, Kitchener Public Library; Stephen
Abram, Executive Director, Federation of Ontario Public Libraries; Michael Di Lullo, City
Clerk, City of Cambridge; and, Catherine Fife, MPP Kitchener-Waterloo.
b. Flag Requests under Policy MUN-FAC-442:
Autism Ontario, Waterloo Region Chapter – World Autism Awareness Day – April
2-9, 2018.
Life Donation Awareness Association (LDAA) – April 3, 2018
Huntington Society of Canada – Awareness Month – May 1-7, 2018.
5. PRESENTATIONS –
a. Mr. Matthew Day, Regional Sustainability Initiative Program Manager, Sustainable
Waterloo Region (SWR) to present two awards to the City of Kitchener for the Greatest
GHG Reduction, and SWR Partner of the Year.
b. Jerry Van Ooteghem, President and CEO, and Jim Phillips, Chair, Kitchener-Wilmot
Hydro, Inc. - To present the 2017 Annual Report.
In addition, Council is asked to officially receive the financial statements of Kitchener
Power Corporation and appoint auditors for the ensuing fiscal year. A motion in this regard
is listed as Item 9.a. under New Business
c. Mayor B. Vrbanovic to present the Ontario Age-Friendly Community Recognition Award to
the City of Kitchener for creating inclusive and accessible communities for people of all
ages and abilities.
6. DELEGATIONS –
a. Notice has been given for any member of the public to speak for or against a by-law to
name a private road in a mixed use development as Garment Street, listed as Items 11.e.
and 14.e.
b. John MacDonald – Regarding Community Services Department report CSD-18-051, listed
as item 3 under the Planning and Strategic Initiatives Committee report dated April 9,
2018.
c. Michelle Palmer, Director of Supply Services – To answer any questions arising from
the tender(s) listed on the Committee of the Whole agenda of this date.
7. REPORTS OF COMMITTEES
8. UNFINISHED BUSINESS
*Accessible formats and communication supports are available upon request. If you require*
assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.
COUNCIL AGENDA
MONDAY, APRIL 16, 2018 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER - 2 - 200 KING STREET WEST
9. NEW BUSINESS –
a. Kitchener Power Corporation – Councillor S. Davey has given notice that he will introduce
the following motion for consideration this date:
WHEREAS the Kitchener Power Corporation Shareholders’ Agreement requires
the annual circulation of audited financial statements and the appointment of
auditors for the ensuing fiscal year;
THEREFORE BE IT RESOLVED that the audited financial statements of Kitchener
Power Corporation for the year ended December 31, 2017 as audited by KPMG
LLP, as presented, be hereby received; and,
BE IT FINALLY RESOLVED that KPMG LLP, be hereby appointed Auditors of
Kitchener Power Corporation for the ensuing fiscal year and the Directors are
authorized to set their remuneration.
b. Regional Council Update – Mayor B. Vrbanovic.
10. QUESTIONS AND ANSWERS
11. BY-LAWS --- 1ST READING –
a. To further amend By-law No. 88-171, being a by-law to designate private roadways as
fire routes and to prohibit parking thereon. (Amends By-law 88-171 to add or delete areas
of jurisdiction)
b. To further amend By-law No. 2008-117, being a by-law to authorize certain on-street
and off-street parking of vehicles for use by persons with a disability, and the issuing of
permits in respect thereof.(Amends By-law 2008-117 to add or delete areas of
jurisdiction)
c. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking
of motor vehicles on private property. (Amends By-law 2010-190 to add or delete areas
of jurisdiction)
d. Being a by-law to amend Chapter 110 of The City of Kitchener Municipal Code
regarding By-law Enforcement. (Amends Schedule ‘A’ to add or delete the name of a
Municipal Enforcement Officer)
e. Being a by-law to name a private road as Garment Street in the City of Kitchener.
f. Being a by-law to amend Chapter 101 of The City of Kitchener Municipal Code with
respect to Appointment of Staff. (Amends various schedules and sections)
g. To confirm all actions and proceedings of the Council.
12. COMMITTEE OF THE WHOLE –
Chair, Councillor S. Marsh.
13. REPORT OF THE COMMITTEE OF THE WHOLE
14. BY-LAWS --- 3RD READING –
a. To further amend By-law No. 88-171, being a by-law to designate private roadways as
fire routes and to prohibit parking thereon.
b. To further amend By-law No. 2008-117, being a by-law to authorize certain on-street
and off-street parking of vehicles for use by persons with a disability, and the issuing of
permits in respect thereof.
COUNCIL AGENDA
MONDAY, APRIL 16, 2018 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER - 3 - 200 KING STREET WEST
14. BY-LAWS --- 3RD READING – (CONT’D)
c. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking
of motor vehicles on private property.
d. Being a by-law to amend Chapter 110 of The City of Kitchener Municipal Code
regarding By-law Enforcement.
e. Being a by-law to name a private road as Garment Street, in the City of Kitchener.
f. Being a by-law to amend Chapter 101 of The City of Kitchener Municipal Code with
respect to Appointment of Staff.
g. To confirm all actions and proceedings of the Council.
COUNCIL AGENDA
MONDAY, APRIL 16, 2018 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER (TELEVISED) 200 KING STREET WEST
1. COMMENCEMENT –
Singing of "O Canada".
2. MINUTES –
Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held March 19,
2018 and special meetings held March 19 & April 9, 2018) – Councillor S. Marsh.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
4. COMMUNICATIONS REFERRED TO FILE –
a. Emails acknowledging receipt of Council’s resolution regarding local library funding, dated
February 2 - 7, 2018, from Monika Turner, Director of Policy, Association of Municipalities
of Ontario; Mary Chevreau, Chief Executive Officer, Kitchener Public Library; Stephen
Abram, Executive Director, Federation of Ontario Public Libraries; Michael Di Lullo, City
Clerk, City of Cambridge; and, Catherine Fife, MPP Kitchener-Waterloo.
b. Flag Requests under Policy MUN-FAC-442:
Autism Ontario, Waterloo Region Chapter – World Autism Awareness Day – April
2-9, 2018.
Life Donation Awareness Association (LDAA) – April 3, 2018
Huntington Society of Canada – Awareness Month – May 1-7, 2018.
5. PRESENTATIONS –
a. Mr. Matthew Day, Regional Sustainability Initiative Program Manager, Sustainable
Waterloo Region (SWR) to present two awards to the City of Kitchener for the Greatest
GHG Reduction, and SWR Partner of the Year.
b. Jerry Van Ooteghem, President and CEO, and Jim Phillips, Chair, Kitchener-Wilmot
Hydro, Inc. - To present the 2017 Annual Report.
In addition, Council is asked to officially receive the financial statements of Kitchener
Power Corporation and appoint auditors for the ensuing fiscal year. A motion in this regard
is listed as Item 9.a. under New Business
c. Mayor B. Vrbanovic to present the Ontario Age-Friendly Community Recognition Award to
the City of Kitchener for creating inclusive and accessible communities for people of all
ages and abilities.
6. DELEGATIONS –
a. Notice has been given for any member of the public to speak for or against a by-law to
name a private road in a mixed use development as Garment Street, listed as Items 11.e.
and 14.e.
b. John MacDonald – Regarding Community Services Department report CSD-18-051, listed
as item 2 under the Planning and Strategic Initiatives Committee report dated April 9,
2018.
c. Michelle Palmer, Director of Supply Services – To answer any questions arising from
the tender(s) listed on the Committee of the Whole agenda of this date.
7. REPORTS OF COMMITTEES
8. UNFINISHED BUSINESS
*Accessible formats and communication supports are available upon request. If you require*
assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.
COMMITTEE OF THE WHOLE AGENDA
MONDAY, APRIL 16, 2018
CHAIR – COUNCILLOR S. MARSH
ND
A. BY-LAWS LISTED ON THE AGENDA – 2 READING
That the by-laws considered by this Committee be taken as read a second time and be
recommended for enactment.
B. ADMINISTRATIVE REPORTS
1.Tenders
Attached are reports from M. Palmer, Director of Supply Services, recommending:
i. FCS-18-034 – T18-050 Roof Rehabilitation – Twin Pads (AUD) Arena
That Tender T18-050 Roof Rehabilitation – Twin Pads (AUD) Arena, be awarded
to Atlantic Roofers Ontario Ltd., Hamilton, Ontario, at their alternate tendered
price of $1,955,500., including a cash allowance of $2,500., plus H.S.T. of
$254,215., for a total of $2,209,715.
ii. FCS-18-035 – T18-027 Field Marking Paint (Bulk) Sportsfields
That Tender T18-027 Field Marking Paint (Bulk) Sportsfields, be awarded to
Simplistic Lines Inc., Stratford, Ontario, at their tendered price of $112,720.,
plus H.S.T. of $14,653.60, for a total of $127,373.60, for a two (2) year term, with
an option to renew for three (3) additional twelve (12) month terms.
iii. FCS-18-036 – T18-035 Freeport Sanitary Forcemain Phase 2 – Hidden Valley
Road to Wabanaki Drive
That Tender T18-035 Freeport Sanitary Forcemain Phase 2 – Hidden Valley
Road to Wabanaki Drive, be awarded to 410754 Ontario Limited o/a Sousa
Concrete, Branchton, Ontario, at their tendered price of $2,886,842.74, including
provisional items and contingencies of $389,275., plus H.S.T. of $375,289.56, for
a total of $3,262,132.30.
iv.FCS-18-040 – T18-049 Roof Rehabilitation – Don McLaren Arena
That Tender T18-049 Roof Rehabilitation – Don McLaren Arena, be awarded to
Viana Roofing & Sheet Metal Ltd., Toronto, Ontario, at their alternate tendered
price of $446,470., including a cash allowance of $2,500., plus H.S.T. of
$58,041., for a total of $504,511.
v. FCS-18-041 – T18-051 Roof Rehabilitation – Breithaupt Centre
That Tender T18-051 Roof Rehabilitation – Breithaupt Centre, be awarded to
Semple Gooder Roofing Corporation., Toronto, Ontario, at their tendered price of
$268,403., including a cash allowance of $2,500., including the optional price for
window and skylight replacement of $14,003., plus H.S.T. of $34,892., for a total
of $303,295.
2.FCS-18-032 – Sign Variances – 8 Bridge Street East and 54 Queen Street North
Attached is Finance and Corporate Services Department report FCS-18-032 (D.
Saunderson), dated March 26, 2018.
That the application of CITY OF KITCHENER (SG 2018-004 - 8 Bridge Street
East) requesting permission to install a ground-supported sign with automatic
changing copy to be located 29m from another ground-supported sign on the
subject property, rather than the required 50m distance separation; to have a
clearance from grade of 1m rather than the required 2.44m when located within a
lot line visibility triangle; and, to permit non-accessory third-party advertising
whereas the By-law does not permit non-accessory third-party advertising, on
2
COMMITTEE OF THE WHOLE APRIL 16, 2018
B. ADMINISTRATIVE REPORTS - CONT'D
Lots 5 and 6 Closed Streets and Lanes, Tagge Survey, Plan 577, being Part 1 on
Reference Plan 58R-2208, 8 Bridge Street East, Kitchener, Ontario, BE
APPROVED, subject to the following conditions:
1. That the owner shall ensure the existing wooden ground-supported sign for
Joe Thompson Sportsfield is removed.
2. That the owner shall obtain a Sign Permit for the new sign from the Planning
Division.
3. That the owner shall ensure the automatic changing copy shall not contain
flashing, intermittent or moving lights and that the rate of change in the
content of the graphics shall be static for a minimum of six seconds.
4. That the owner shall ensure the automatic changing copy portion of the sign
is turned off between the hours of 11 p.m. and 6 a.m.
5. That the owner shall complete the above noted Conditions 1 and 2 no later
than August 1, 2018. Any request for a time extension must be approved in
writing by the Manager of Development Review (or designate) prior to the
completion date set out in the decision. Failure to fulfill any condition will
result in this approval becoming null and void.
- and –
That the application of ST. ANDREWS PRESBYTERIAN CHURCH (SG 2018-
005 - 54 Queen Street North) requesting permission to install a ground-supported
sign having an area of 4 sq.m. rather than the permitted maximum area of 3
sq.m.; to have a clearance from grade of 0.9m rather than the required 2.44m
when located within the Corner Visibility Triangle (CVT); and, for a sign
containing automatic changing copy to be located within 3.8m of an intersection
rather than the required setback of 23m, on Lot 2 and Part Lots 1, 3 and 4,
Ahrens Church Survey, 54 Queen Street North, Kitchener, Ontario, BE
APPROVED, subject to the following conditions:
1. That the owner shall obtain a Sign Permit for the new sign from the Planning
Division.
2. That the owner shall ensure the automatic changing copy shall not contain
flashing, intermittent or moving lights and that the rate of change in the
content of the graphics shall be static for a minimum of six seconds.
3. That the the automatic changing copy of the sign may be illuminated
between the hours of 11 p.m. and 6 a.m.; however, the message shall
remain static for those hours.
4. That the owner shall complete the above noted Condition 1 no later than
October 30, 2018. Any request for a time extension must be approved in
writing by the Manager of Development Review (or designate) prior to the
completion date set out in the decision. Failure to fulfill any condition will
result in this approval becoming null and void.
3.FCS-18-030 – Downtown Kitchener BIA and Belmont BIA 2018 Budgets
Referenced in the 2018 Tax Rate By-law
Attached is Finance and Corporate Services Department report FCS-18-030 (J. Evans)
dated April 10, 2018.
3
COMMITTEE OF THE WHOLE APRIL 16, 2018
B. ADMINISTRATIVE REPORTS - CONT'D
That the 2018 Budgets for the Downtown Kitchener BIA and the Belmont BIA be
approved pursuant to Section 205 (2) of the Municipal Act, 2001.
4.FCS-18-031 – Region of Waterloo Smart Cities Challenge Update
Attached is Finance and Corporate Services Department report FCS-18-031 (D.
Murray) dated April 9, 2017.
That the City of Kitchener endorse the theme of Healthy Children and Youth for
the Waterloo Region Smart Cities Challenge Phase 1 application.
5.FCS-18-037 – Encroachment Request – Shoring Tiebacks – Below Gaukel Street
and Halls Lane – Momentum Developments at 24 Gaukel Street
Attached is Finance and Corporate Services Department report FCS-18-037 (E. Mogck)
dated April 10, 2017.
That the Mayor and Clerk be authorized to execute an Encroachment
Agreement, satisfactory to the City Solicitor, with the developer of the property
municipally known as 24 Gaukel Street to permit shoring and the installation of
tiebacks below Hall’s Lane West and Gaukel Street.
C. FOR INFORMATION
6.FCS-18-038 – Summary of Bid Solicitations Approved by the Director of Supply
Services (January 1, 2018-March 31, 2018)
Attached is Finance and Corporate Services Department report FCS-18-038 (M.
Palmer) dated April 10, 2018.
7.FCS-18-039 – Summary Tenders Approved by the Chief Administrative Officer –
Road Reconstruction with Council Approved Sidewalk Infill
Attached is Finance and Corporate Services Department report FCS-18-039 (M.
Palmer) dated April 10, 2018.
Rise and Report
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-04-16
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Amy Carr, Buyer, 519-741-2200 ext. 7184
WARD(S) INVOLVED: Ward 2
DATE OF REPORT: 2018-04-06
REPORT NO.: FCS-18-034
SUBJECT: T18-050 Roof Rehabilitation – Twin Pads (AUD) Arena
___________________________________________________________________________
RECOMMENDATION:
That Tender T18-050 Roof Rehabilitation – Twin Pads (AUD) Arena, be awarded to
Atlantic Roofers Ontario Ltd., Hamilton, Ontario, at their alternate tendered price
of $1,955,500., including a cash allowance of $2,500., plus H.S.T. of $254,215., for
a total of $2,209,715.
BACKGROUND:
In November 2016, IRC Building Sciences Group performed a visual survey of the
existing roof sections at the Kitchener Memorial Auditorium Complex and concluded in
their conditions report that the replacement of four (4) flat roof sections above the twin
2
pads, totalling 82,494 ft is required due to age-related deterioration of roofing
components.
The work is scheduled to proceed the first week of May 2018, weather permitting.
REPORT:
Tenders were advertised on the City of Kitchener website. Documents were
downloaded by five (5) interested parties and by the closing date of Monday March 26,
2018, five (5) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.i - 1
The following tenders were received:
Bid Price
Atlantic Roofers Ontario Ltd. Hamilton ON $2,209,715.00 *
Atlas-Apex Roofing Inc. Etobicoke ON $2,347,712.00
Viana Roofing & Sheet Metal Ltd. Toronto ON $2,380,447.00
Semple Gooder Roofing Corporation Toronto ON$2,478,768.00
Flynn Canada Ltd. Cambridge ON $2,611,769.00
The tender was reviewed by J. Cietwierkowski, IRC Building Sciences Group, the City’s
Roofing Consultant and J. Edmondson, Manager, Facilities Management, who concur
with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the funding available (B) for this project. Funding for this project is
included within the approved capital budget. The estimated surplus (D) will remain
within the account to fund other roofing repairs/replacements based on priority.
Financial Summary for Tender T18-050 Roof Rehabilitation – Twin Pads (AUD) Arena
Estimated Cost
Tender T18-050 costs, including HST 2,209,715.00
less: HST rebate on tender (219,798.20)
Net Cost Being Awarded1,989,916.80A
Costs Incurred to Date -
Estimated Cost$1,989,916.80C
Budget for this work:
FM Roofing General Provision 2,180,000.00
Total Budget:$2,180,000.00B
Estimated Surplus/(Deficit) (B - C) 190,083.20D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
1.i - 2
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial
Services Department
1.i - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-04-16
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: All
DATE OF REPORT: 2018-03-27
REPORT NO.: FCS-18-035
SUBJECT: T18-027 Field Marking Paint (Bulk) Sportsfields
___________________________________________________________________________
RECOMMENDATION:
That Tender T18-027 Field Marking Paint (Bulk) Sportsfields, be awarded to
Simplistic Lines Inc., Stratford, Ontario, at their tendered price of $112,720., plus
H.S.T. of $14,653.60, for a total of $127,373.60, for a two (2) year term, with an
option to renew for three (3) additional twelve (12) month terms.
BACKGROUND:
Field marking paint is an operational requirement for all sportsfields within the City of
Kitchener. Paint totes are stored at various facilities and are monitored by the vendor,
who delivers bulk paint supplies via tanker truck, on an as required basis. Paint is then
dispensed for use and application as necessary over the course of the season.
The average annual spend over the past two (2) years was $52,294.56, before taxes.
The actual spend will depend on the level of activity throughout the term of the contract.
REPORT:
The value of this purchase falls below the Council approval threshold of the new
purchasing by-law. As per clause 170.7.3(d) of the Purchasing By-law 2017-106, it
states when only one bid is received in response to a solicitation, the Director of Supply
Services shall submit a report to Council recommending award.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.ii - 1
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by seven (7) interested parties and by the closing date of Friday March 23,
2018, one (1) tender had been received.
The following tenders were received:
Bid Price
SimplisticLines Inc. Stratford ON 127,373.60*
The price for field marking paint has remained the same as the previous two year
contract.
The tender was reviewed by R. Farwell, Supervisor Operations Environmental Services,
and A. Buchholtz, Buyer, who concurs with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial
Services Department
1.ii - 2
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-04-16
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: Ward 3
DATE OF REPORT: 2018-03-27
REPORT NO.: FCS-18-036
SUBJECT: T18-035 Freeport Sanitary Forcemain Phase 2 – Hidden
Valley Road to Wabanaki Drive
___________________________________________________________________________
RECOMMENDATION:
That Tender T18-035 Freeport Sanitary Forcemain Phase 2 – Hidden Valley Road
to Wabanaki Drive, be awarded to 410754 Ontario Limited o/a Sousa Concrete,
Branchton, Ontario, at their tendered price of $2,886,842.74, including provisional
items and contingencies of $389,275., plus H.S.T. of $375,289.56, for a total of
$3,262,132.30.
BACKGROUND:
The City is proceeding with the construction of the twin Freeport Sanitary Forcemains
(Hidden Valley Road to Wabanaki Drive). The work includes the construction of twin
400mm diameter (nominal) sanitary sewage forcemains, including associated
structures, connection to the sanitary forcemain stub located on Hidden Valley Road
and all associated road restoration. Two (2) portions of the work shall be completed by
trenchless means; one located on Wabanaki Drive and the other location on Hidden
Valley Road near the existing Hydro Tower.
The administration, design and tendering of this project has been completed by MTE
Consultants, the construction administration and inspection of this project will be
completed by MTE Consultants as well.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.iii - 1
REPORT:
Tenders were advertised on the City of Kitchener website. Documents were
downloaded by forty-two (42) interested parties and by the closing date of Thursday
March 22, 2018, nine (9) tenders had been received.
The tenders were reviewed by G. Charlebois, MTE Consultants Inc., the City’s
Consultant for the project and K. Pietrzak, Project Manager, Development Engineering
who concur with the above recommendation.
The following tenders were received:
Bid Price
410754 Ontario Limited o/a Sousa Concrete Branchton ON $3,262,132.30*
E. & E. Seegmiller Limited Kitchener ON $3,299,525.65
Navacon Construction Inc. Brantford ON $3,569,169.07
Regional Sewer and Watermain Ltd. Cambridge ON $3,641,714.14
Network Sewer and Watermain Ltd. Cambridge ON $3,689,468.97
Sierra Infrastructure Inc. Woodstock ON $3,698,996.59
Kieswetter Excavating Inc. St. Clements ON $3,763,813.61
Bel-Air Excavating & Grading Ltd. Cambridge ON $3,821,551.82
Varcon Construction Corporation Concord ON $5,385,027.10
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources
from across the corporation. These costs are included in the line item "Projected
Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed
$125,000. Included in this line item are staff time and expenses for all city staff in
support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and
material testing, detouring and traffic control, alternate access and parking
requirements and any other miscellaneous costs. Projects utilizing in-house staff will
include costs for inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this purchase is included within the approved capital forecast. The estimated
surplus (E) will be proportionately returned to the development charge and sanitary
capital reserves.
1.iii - 2
Tender T18-035
Freeport Forcemains Phase 2
The total budget for this project is $ 19,965,645.00
Estimated Cost for this Work
Tender T18-035 3,262,132.30
less: HST rebate on tender (324,480.98)
Net Cost Being Awarded 2,937,651.32 A
Projected Costs: Staff Time/Material Testing 38,267.00
Total Estimated Cost for this Phase of Work 2,975,918.32 C
Budget for this Work
Development Charges 2,771,000.00
Sanitary Utility 1,558,000.00
Total Budget for this Phase of Work 4,329,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 1,353,081.68 D
Estimated Surplus/(Deficit) from previous phases 3,916,015.47
Total Estimated Surplus/(Deficit) 5,269,097.15 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial
Services Department
1.iii - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-04-16
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Amy Carr, Buyer, 519-741-2200 ext. 7184
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2018-04-12
REPORT NO.: FCS-18-040
SUBJECT: T18-049 Roof Rehabilitation – Don McLaren Arena
___________________________________________________________________________
RECOMMENDATION:
That Tender T18-049 Roof Rehabilitation – Don McLaren Arena, be awarded to
Viana Roofing & Sheet Metal Ltd., Toronto, Ontario, at their alternate tendered
price of $446,470., including a cash allowance of $2,500., plus H.S.T. of $58,041.,
for a total of $504,511.
BACKGROUND:
In August 2015, IRC Building Sciences Group conducted a roof condition assessment at
the Don McLaren Arena and concluded that one roof section (total area 21,000 square
feet) is at the end of its useful service life. The roofing consultant recommends
replacement of this roof section.
The work is scheduled to proceed the first week of July 2018, weather permitting.
REPORT:
Tenders were advertised on the City of Kitchener website. Documents were
downloaded by five (5) interested parties and by the closing date of Monday March 26,
2018, five (5) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.iv - 1
The following tenders were received:
Alternate Bid Price Bid Price
Viana Roofing & Sheet Metal Ltd. Toronto ON $504,511.00* $510,601.00
Semple Gooder Roofing Corporation Toronto ON$533,789.00 $544,744.00
Flynn Canada Ltd. Cambridge ON $543,643.00 $532,456.00
Atlantic Roofers Ontario Ltd. Hamilton ON $552,909.00 $566,469.00
Atlas-Apex Roofing Inc. Etobicoke ON $558,214.00 $551,230.00
The tender was reviewed by J. Cietwierkowski, IRC Building Sciences Group, the City’s
Roofing Consultant and J. Edmondson, Manager, Facilities Management, who concur
with the above recommendation.
The alternate bid price utilized an alternative material (modified bitumen) for the
membrane of the roof which will provide the same quality, but at a reduced cost.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the funding available (B) for this project. Funding for this project is
included within the approved capital budget. The estimated shortfall for this particular
roof (D) will be funded from savings on the Kitchener Memorial Auditorium roof.
Financial Summary for Tender T18-049 Roof Rehabilitation – Don McLaren Arena
Estimated Cost
Tender T18-049 costs, including HST 504,511.10
less: HST rebate on tender(50,183.23)
Net Cost Being Awar
ded454,327.87 A
Costs Incurred to Date -
Estimated Cost$454,327.87C
Budget for this work:
FM Roofing General Provision445,000.00
Total Budget:$445,000.00B
Estimated Surplus/(Deficit) (B - C) (9,327.87)D
1.iv - 2
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial
Services Department
1.iv - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-04-16
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Amy Carr, Buyer, 519-741-2200 ext. 7184
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: 2018-04-12
REPORT NO.: FCS-18-041
SUBJECT: T18-051 Roof Rehabilitation – Breithaupt Centre
___________________________________________________________________________
RECOMMENDATION:
That Tender T18-051 Roof Rehabilitation – Breithaupt Centre, be awarded to
Semple Gooder Roofing Corporation., Toronto, Ontario, at their tendered price of
$268,403., including a cash allowance of $2,500., including the optional price for
window and skylight replacement of $14,003., plus H.S.T. of $34,892., for a total of
$303,295.
BACKGROUND:
In September 2015, IRC Building Sciences Group conducted a roof condition
assessment at Breithaupt Centre and concluded four roof sections (total area 9,239
square feet) are at the end of their useful service lives. The roofing consultant
recommends replacement of these four roof sections.
The work is scheduled to proceed the first week of May 2018, weather permitting.
REPORT:
Tenders were advertised on the City of Kitchener website. Documents were
downloaded by five (5) interested parties and by the closing date of Monday March 26,
2018, five (5) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.v - 1
The following tenders were received:
Bid Price
Semple Gooder Roofing Corporation Toronto ON$303,295.00*
Viana Roofing & Sheet Metal Ltd. Toronto ON $315,908.00
Atlas-Apex Roofing Inc. Etobicoke ON $319,575.00
Flynn Canada Ltd. Cambridge ON $337,136.00
Atlantic Roofers Ontario Ltd. Hamilton ON $354,086.00
The tender was reviewed by J. Cietwierkowski, IRC Building Sciences Group, the City’s
Roofing Consultant and J. Edmondson, Manager, Facilities Management, who concur
with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the funding available (B) for this project. Funding for this project is
included within the approved capital budget. The estimated shortfall for this particular
roof (D) will be funded from savings on the Kitchener Memorial Auditorium roof.
Financial Summary for Tender T18-051 Roof Rehabilitation – Breithaupt Centre
Estimated Cost
Tender T18-051 costs, including HST 303,295.40
less: HST rebate on tender(30,168.50)
Net Cost Being Awarded273,126.90 A
Costs Incurred to Date -
Estimated Cost$273,126.90C
Budget for this work:
FM Roofing General Provision245,000.00
Total Budget:$245,000.00B
Estimated Surplus/(Deficit) (B - C) (28,126.90)D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
1.v - 2
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial
Services Department
1.v - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: April 16, 2018
SUBMITTED BY: Dianna Saunderson, Secretary-Treasurer, Committee of
Adjustment (519-741-2200 ext. 7277)
PREPARED BY: Holly Dyson, Administrative Clerk (519-741-2200 ext. 7594)
WARD(S) INVOLVED: 1 & 10
DATE OF REPORT: March 26, 2018
REPORT NO.: FCS-18-032
SUBJECT:Sign Variances - 8 Bridge Street East and 54 Queen Street North
___________________________________________________________________________
RECOMMENDATION:
“That the application of CITY OF KITCHENER (SG 2018-004 - 8 Bridge Street East)
requesting permission to install a ground-supported sign with automatic changing copy
to be located 29m from another ground-supported sign on the subject property, rather
than the required 50m distance separation; to have a clearance from grade of 1m rather
than the required 2.44m when located within a lot line visibility triangle; and, to permit
non-accessory third-party advertising whereas the By-law does not permit non-
accessory third-party advertising, on Lots 5 and 6 Closed Streets and Lanes, Tagge
Survey, Plan 577, being Part 1 on Reference Plan 58R-2208, 8 Bridge Street East,
Kitchener, Ontario, BE APPROVED, subject to the following conditions:
1.That the owner shall ensure the existing wooden ground-supported sign for Joe
Thompson Sportsfield is removed.
2.That the owner shall obtain a Sign Permit for the new sign from the Planning
Division.
3.That the owner shall ensure the automatic changing copy shall not contain flashing,
intermittent or moving lights and that the rate of change in the content of the
graphics shall be static for a minimum of six seconds.
4.That the owner shall ensure the automatic changing copy portion of the sign is
turned off between the hours of 11 p.m. and 6 a.m.
5.That the owner shall complete the above noted Conditions 1 and 2 no later than
August 1, 2018. Any request for a time extension must be approved in writing by
the Manager of Development Review (or designate) prior to the completion date set
out in the decision. Failure to fulfill any condition will result in this approval
becoming null and void.“
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
2 - 1
-and -
“That the application of ST ANDREWS PRESBYTERIAN CHURCH (SG 2018-005 - 54
Queen Street North) requesting permission to install a ground-supported sign having an
area of 4 sq.m. rather than the permitted maximum area of 3 sq.m.; to have a clearance
from grade of 0.9m rather than the required 2.44m when located within the Corner
Visibility Triangle (CVT); and, for a sign containing automatic changing copy to be
located within 3.8m of an intersection rather than the required setback of 23m, on Lot 2
and Part Lots 1, 3 and 4, Ahrens Church Survey, 54 Queen Street North, Kitchener,
Ontario,BE APPROVED, subject to the following conditions:
1.That the owner shall obtain a Sign Permit for the new sign from the Planning
Division.
2.That the owner shall ensure the automatic changing copy shall not contain flashing,
intermittent or moving lights and that the rate of change in the content of the
graphics shall be static for a minimum of six seconds.
3.That the the automatic changing copy of the sign may be illuminated between the
hours of 11 p.m. and 6 a.m.; however, the message shall remain static for those
hours.
4.That the owner shall complete the above noted Condition 1 no later than October
30, 2018. Any request for a time extension must be approved in writing by the
Manager of Development Review (or designate) prior to the completion date set out
in the decision. Failure to fulfill any condition will result in this approval becoming
null and void.”
REPORT:
The Committee of Adjustment met as a Standing Committee of City Council on March
20, 2018 to consider two applications pursuant to Chapter 680 (SIGNS) of the City of
Kitchener Municipal Code.
These recommendations are being forwarded to you on behalf of the Committee of
Adjustment for your consideration.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendations of this report support the achievement of the City’s strategic
vision through the delivery of core service.
Respecting Sign By-law and Fence By-law variances, the Committee of Adjustment
operates as a Standing Committee of City Council, and as such represents efficient and
effective government.
2 - 2
FINANCIAL IMPLICATIONS:
None
COMMUNITY ENGAGEMENT:
INFORM - As directed by the Sign By-law and Fence By-Law, notice of Applications for
Variance to the Sign By-law and Fence By-law are published in the Record 15 - 18 days
prior to the Committee of Adjustment meeting at which the application will be
considered. Notice of an application is also mailed to property owners within 30 metres
of the subject property.
INFORM - This report has been posted to the City’s website with the agenda in advance
of the council / committee meeting.
ENTRUST - The Committee of Adjustment is a Quasi-Judicial Committee of citizen
members operating as a Standing Committee of City Council.
ACKNOWLEDGED BY: Justin Readman, General Manager Development Services
2 - 3
REPORT TO: COUNCIL
DATE OF MEETING: April 16, 2018
SUBMITTED BY: Joyce V. Evans, Deputy City Treasurer, Director of Revenue
519-741-2200 x 7895
PREPARED BY: John Sonser, Revenue Analyst; 519-741-2200 x 7954
WARD(S) INVOLVED: Ward(s) 8 & 10
DATE OF REPORT: April 10, 2018
REPORT NO.: FCS-18-030
SUBJECT:Downtown Kitchener BIA and Belmont BIA 2018 Budgets
Referenced in the 2018 Tax Rate By-law
___________________________________________________________________________
RECOMMENDATION:
That the 2018 Budgets for the Downtown Kitchener BIA and the Belmont BIA be
approved pursuant to Section 205 (2) of the Municipal Act, 2001
EXECUTIVE SUMMARY:
In the past the Business Improvement Area (BIA) proposed budgets were provided to
the City and the levy rates would be approved through the tax rate by-law.
Changing the process to seek a separate approval by Council, improves transparency.
BACKGROUND:
Section 205 (2) of the Act states that the board of management shall submit the budget
to council by the date and in the form required by the municipality and the municipality
may approve it in whole or in part but may not add expenditures to it.
REPORT:
The Downtown Kitchener BIA 2018 Budget Levy Request is $1,279,000, approved by
the Board November 22, 2017 (refer to Appendix A – Downtown Kitchener Business
Improvement Area).
The Belmont BIA 2018 Budget Levy Request is $40,671, approved by the Board March
14, 2018 (refer to Appendix B – Belmont Business Improvement Area).
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
3 - 1
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The 2018 BIA levy, once approved, will be used to determine BIA tax rates to be
incorporated into the 2018 tax rate By-law.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial
Services
3 - 2
Appendix A
DOWNTOWN KITCHENER BUSINESS IMPROVEMENT AREA
BudgetProjectedBudget
201720172018
REVENUE
BIA Levy$ 1,082,000$ 1,082,017$ 1,279,000
Other Revenue (Grant/Other) 34,613100,000
Total Revenue
$ 1,082,000$ 1,116,630$ 1,379,000
EXPENSES
Admin & General 562,000 5 77,702567,500
Downtown Improvement Projects250,000
Marketing475,000 4 67,928561,500
Total Expenses
$ 1,037,000$ 1,045,630$ 1,379,000
Net Revenue (Expense)$ 45,000$ 71,000$ -
Accumulated Surplus, beginning of year 145,908 1 45,908216,908
Accumulated Surplus, end of year$ 190,908$ 216,908$ 216,908
*Note: figures provided by the Downtown Kitchener BIA December 22, 2017
3 - 3
Appendix B
BELMONT BUSINESS IMPROVEMENT AREA
BudgetProjectedBudget
201720172018
REVENUE
BIA Levy$ 40,671$ 40,671$ 40,671
Other Revenue (Events)1,7212,0211,756
Total Revenue
$ 42,392$ 42,692$ 42,426
EXPENSES
Admin & General 33,74328,722 35,478
Improvement Projects44,945 36,9451,945
Marketing4,3873,4905,546
Total Expenses
$ 78,054$ 39,177$ 77,969
Net Revenue (Expense)$ (35,662)$ 3 ,515$ (35,543)
Accumulated Surplus,beginning of year 36,50440,186 40,019
Accumulated Surplus,end of year$ 40,0194,524$$ 4 ,476
*Note: figures provided by the Belmont BIA November 24, 2017
3 - 4
REPORT TO: Council
DATE OF MEETING: April 16, 2018
SUBMITTED BY: Dan Murray, Director of Technology Innovation and Services,
519-741-2200x7825
PREPARED BY: Justin Watkins, Manager of Digital Transformation and Strategy
519-741-2200x7203
WARD(S) INVOLVED: All
DATE OF REPORT: April 9, 2018
REPORT NO.: FCS-18-031
SUBJECT:Waterloo Region Smart Cities Challenge Update
___________________________________________________________________________
RECOMMENDATION:
That the City of Kitchener endorse the theme of Healthy Children and Youth for
the Waterloo Region Smart Cities Challenge Phase 1 application.
BACKGROUND:
In November 2017, Infrastructure Canada launched a national Smart Cities Challenge
for municipalities across the country. Its purpose is to encourage new opportunities
where a technology or data solution can improve local quality of life. Since this
announcement, the Region of Waterloo and its area municipalities have been working
together to develop a regional application for the Smart Cities Challenge. With a
population of over 500,000, Waterloo region is eligible to compete for a $50 million
prize.
The Smart Cities Challenge includes a two-phase application process. The phase one
application is an expression of interest, due on April 24, 2018. Its purpose is to identify
up to two opportunities that can be addressed using a technology or data solution. If
successful in phase one, the phase two application will focus on the adaptation of the
expression of interest by the municipalities and community partners. The final
submission will be due in late 2018 or early 2019, with the winners announced in the
spring of 2019.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
4 - 1
REPORT:
To participate in the Smart Cities Challenge, municipalities are required to select a
challenge area based on consultation with the community. In response to this, the
Waterloo region smart cities team leveraged the extensive consultation and research
completed by Wellbeing Waterloo Region in 2016-2017. Wellbeing Waterloo Region is a
local initiative that seeks to advance a more integrated, holistic approach to community
wellness/wellbeing and create significant and impactful solutions. Based on its
extensive community input, Wellbeing Waterloo Region identified three areas of focus
for its work: Affordable Housing; Healthy Children and Youth; and Social Inclusion.
These three areas were used as a starting point to further inform Waterloo region’s
smart cities application. Over the month of February, Region staff, with the assistance of
municipal partners, carried out consultations to determine which challenge area would
benefit most from the application of smart technology and data solutions.
Based on this initial consultation and further discussions with not-for-profits and
technology companies, the Waterloo region smart cities team is recommending Healthy
Children and Youth as the community challenge area for the phase one application. The
goal in doing so will be to identify opportunities where a technology and/or data solution
can support initiatives in areas such as youth programming, literacy rates, nutrition and
food programs, mental and physical health solutions, infrastructure such as connected
community spaces, broader education platforms, and high school graduation rates.
If selected for phase two, the Region of Waterloo and its municipal partners will lead the
development of a full application over a six-month period, including additional
consultation and research. The full application will require the development of a detailed
technology/data framework and execution plan that outlines each of the project
partners, technology products and solutions, measurement framework, cost of
implementation, and governance. Phase two applicants are expected to be announced
in the summer of 2018.
The Region of Waterloo has requested that each of the area municipalities pass
resolutions in support of the Healthy Children and Youth theme to include with the
phase one application. As council will recall, participating in a regional Smart Cities
Challenge application was included in the 2018 work plan for Digital Kitchener, given
the alignment between that strategy and the Smart Cities Challenge. Further, the theme
of Healthy Children and Youth also aligns well with other City of Kitchener initiatives,
such as the Kitchener Youth Action Council (KYAC), youth drop-in programs, My Ideal
City, the COPS program, and others.
Appended to FCS-18-031 is a report from the Region of Waterloo, providing a more
fulsome overview of the process utilized in developing the phase one application.
4 - 2
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Strategic Priority: Effective and Efficient City Services
Strategy: 5.2 - Improve the design and delivery of city services so that they provide what
citizens want in the most reliable, convenient and cost efficient way
Strategic Action: #68 - Corporate Technology Strategic Plan and Digital Strategy
FINANCIAL IMPLICATIONS:
There are no financial implications associated with this report.
If Waterloo region is selected to proceed to phase two of the Smart Cities Challenge, it
will receive a $250,000 grant to assist in completing the full application. If Waterloo
region wins the Smart Cities Challenge, a $50 million grant will be awarded to assist in
the implementation of the technology/data solution. Any initiatives resulting from the
Smart Cities Challenge application with additional budget implications will be brought
forward to council for consideration
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
COLLABORATE – Participating in a regional application for the Smart Cities Challenge
was included in Digital Kitchener’s 2018 work plan, which was developed in
collaboration with various internal and external partners.
ACKNOWLEDGED BY: Victoria Raab, General Manager of Corporate Services
Attachment: Region of Waterloo Report PDL-ECD-18-02 Smart Cities Challenge –
Phase One Application
4 - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: April 16, 2018
SUBMITTED BY: Erin Mogck, Associate CitySolicitor (519-741-2200 ext.7060)
PREPARED BY: Erin Mogck, Associate City Solicitor (519-741-2200 ext.7060)
WARD(S) INVOLVED: 9
DATE OF REPORT: April 10, 2018
REPORT NO.: FCS-18-037
SUBJECT:Encroachment Request – Shoring Tiebacks – Below Gaukel
Street and Hall’s Lane – Momentum Development at 24 Gaukel
Street
_____________________________________________________________________________
RECOMMENDATION:
That the Mayor and Clerk be authorized to execute an Encroachment Agreement,
satisfactory to the City Solicitor, with the developer of the property municipally
known as 24 Gaukel Street to permit shoring and the installation of tiebacks below
Hall’s Lane West and Gaukel Street.
BACKGROUND:
Shoring and tiebacks are required to allow for the construction of a two-level underground
parking garage for a condominium development in the downtown core located at 24 Gaukel
Street, near the intersection of Gaukel Street and Charles Street West.
REPORT:
Momentum Developments requires the ground to be temporarily supported during the
excavation and construction of the building foundation, otherwise known as shoring.
Momentum Developments will construct a two-level parking garage below ground.
To achieve shoring stability when pouring concrete foundations, tiebacks are also
necessary. Tiebacks will be installed under the City’s Hall’s Lane and Gaukel Street.
These are structural elements that will transfer load into the ground. There are
approximately 37 tiebacks to encroach on Gaukel Street and Hall’s Lane.
Engineered drawings were circulated to staff and external utility companies.
KW-Hydro identified the location of several deep pull boxes and transformer vaults and met
directly with the developer to discuss any concerns. Momentum Developments will maintain
a 1 metre buffer around any KW-Hydro infrastructure.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
5 - 1
Prior to excavation, the shoring permit must be approved by the Building Department. If
shoring works cease, a cost estimate must be approved by City staff to bring the site to a
safe condition; in addition, a letter of credit must be posted according to the City’s Letter of
Credit Policy.
There should be no damage to City infrastructure as the proposed crossing locations of the
tiebacks are a minimum of 1.0m below municipal sanitary, storm and watermain
infrastructure. As assurance, CCTV of the existing sanitary and storm sewers will be
undertaken pre-tieback and post-tieback installation. An “as-built” drawing will be provided
by the developer to City staff, showing the locations of tiebacks in relation to existing
municipal sanitary, storm and watermain infrastructure for the City’s future reference when
working on City infrastructure.
There are watermains within Gaukel Street and Halls Lane. The Developer’s contractors
will monitor the vibration during the installation to ensure that the watermains remain
unaffected.
Once the foundation of the new building has been completed the tiebacks will no longer be
required. The shoring will be removed; however, the abandoned tiebacks will remain under
the Gaukel Street and Halls Lane right-of-ways. The tiebacks can be removed at any point
in the future when work performed under the roadway.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation outlined in this report supports the achievement of the City’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
All legal fees associated with the application of this encroachment has been paid. The
processing fee of $235 will become payable after Council approval.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of
the Standing Committee.
ACKNOWLEDGED BY: Victoria Raab, General Manager of Corporate Services
5 - 2
REPORT TO: Committee of the Whole
DATE OF MEETING: April 16, 2018
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
WARD(S) INVOLVED: N/A
DATE OF REPORT: April 10, 2018
REPORT NO.: FCS-18-038
SUBJECT: Summary of Bid Solicitations Approved by the Director of
Supply Services (January 1, 2018– March 31, 2018)
______________________________________________________________________
RECOMMENDATION:
For Information Only
BACKGROUND:
In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code),
section 170.7.4 “the City's Director of Supply Services shall prepare a quarterly
information only report to Council on Solicitations awarded where the Procurement
Value is between $100,000 and $750,000 and the Director of Supply Services approved
the award.” All recommendations awarded by the Director of Supply Services were
within approved budgets, capital projects were specifically identified within the Council
approved budget, there aren’t other orders of government or granting agencies which
require Council approval, and more than one bid was received in response to the bid
solicitation.
REPORT:
Appendix 1 is a listing of the approved bid solicitations for Council’s information.
FINANCIAL IMPLICATIONS:
All recommendations awarded by the Director of Supply Services were within approved
budgets.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
6 - 1
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial
Services Department
6 - 2
$538,509.92$167,000.00$167,000.00$167,000.00
(Includes HST)
Award Amount
LimitedServices Inc.
Awarded Vendor(s)
Aquafor Beech Limited $372,893.79 Engineered Concrete Fairway Electrical Harold Stecho Electric Ltd. Millers Electric Limited.
ions (January 1, 2018 to March 31, 2018)
– Mill Park Drive to Pinnacle
sign, development of a request
inistration during construction
sidewalk overlay and expansion
Facility (SWMF) 65
Description
imate project distance of 70 metres. The
Appendix 1 – Listing of Approved Solicitat
Professional services including permit applications, coordination with related agencies, detailed defor tender package, contract admand the warranty period, and monitoring services,
for the retrofit of Stormwater ManagementOld Mill Road Bridge Rehabilitation Drive, over an approxwork includes concrete rehabilitation, bridge jacking, semi-integral abutment conversion,joint
replacement, within sidewalk, and barrier wall re-facing. The supply of Electrical Services on a regular and emergency “as required” basis for a three year term.
Bid Solicitation
Number & Name
P17-132Professional Services – Stormwater Management Pond 65 RetofitT17-135Old Mill Road Bridge RehabilitationP17-138 Electrical Services
6 - 3
$100,000.00$100,000.00$100,000.00
(Includes HST)
Award Amount
Inc.
Awarded Vendor(s)
A-1 Heating & Mechanical Dave Hurst Plumbing &Heating Inc. NELCO MechanicalLimitedGSP Group Inc. $318,058.84 Openspace Solutions Inc. $316,278.20
bing from the controller to
dent/business services during supply, and installation of the
project needs, tendering, contract
to the roadway, drainage and
upgrade Queen Street, entrances
om the controller to the
Description
Lane and Vogelsang Green.
The supply of Plumbing Services on a regular and emergency “as required” basis for a three year term. Professional services including completing the pre-design, final design, coordinating
all related administration/inspection and resiconstruction of improvements other related infrastructure toto Halls Lane, Goudies This contract includes the design,spraypad components,
footings, plumthe components, electrical frcomponents, all ground level components, training and commissioning.
Bid Solicitation
Number & Name
P17-139 Plumbing Services P17-140 Professional Services – Queen Street Placemaking (Duke Street to Charles Street) P17-142Design, Supply and Install South Kitchener District Park Spraypad
6 - 4
$478,279.85
(Includes HST)
Award Amount
Limited
Awarded Vendor(s)
Toshiba of Canada D.H. Jutzi Limited $33,109.00 Parkway Ford Sales Ltd. $291,610.06 Stantec Consulting Inc. $491,767.19
to install the north western
g providing chemical treatment,
to completing the pre-design,
on and bacterial growths for the
sburg Trunk Sanitary Sewer.
(7) 7,935 kg (17,500 lb.) G.V.W.
related project needs, project
Description
The supply, installation and servicing of 100% new/unused fully multifunctional digital printers. Water treatment services includinanalysis, monitoring and reporting services for the
protection and control against scaling, corrosisystems1 year term with option to renew for 4 additional 1 year periods Supply and delivery of seven Dual Rear Wheel Crew Cab and Chassis
Professional services including final design, coordinating all tendering, and securing all permits portion of the new Middle Stra
Bid Solicitation
Number & Name
FPO18-008 Supply, Installation and Servicing of Multifunctional Digital Printers(Co-operative)T18-026Water Treatment Services T18-034Seven (7) 7,7935kg (17,500lb) G.V.W. Dual Rear Wheel
Crew Cab and ChassisP18-031Professional Services – Middle Strasburg Trunk Sanitary Sewer
6 - 5
$219,181.95
(Includes HST)
Award Amount
Ltd.
Awarded Vendor(s)
Troy Life and Fire Safety
ed by the Ontario fire code and
and equipment inspections,
Description
To perform annual life safetymaintenance and repair, as requirlocal fire department at various City locations 1 year term with option to renew for 2 additional 1 year periods
Bid Solicitation
Number & Name
T18-037Fire Life Safety Inspections, Maintenance & Repair
6 - 6
REPORT TO: Committee of the Whole
DATE OF MEETING: April 16, 2018
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
WARD(S) INVOLVED: Wards 8, 9 and 10
DATE OF REPORT: April 10, 2018
REPORT NO.: FCS-18-039
SUBJECT: Summary of Tenders Approved by the Chief Administrative
Officer - Road Reconstruction with Council Approved
Sidewalk Infill
___________________________________________________________________________
RECOMMENDATION:
For Information Only
BACKGROUND:
In accordance with Staff Report INS-15-051 where it was resolved that:
“The Chief Administrative Officer be delegated authority to approve tenders for road
reconstruction projects with Council-approved sidewalk infill, provided the total costs are
within the approved budgets contained in the relevant departmental budgets and that a
report regarding those tenders are provided to Council at its next regularly scheduled
meeting.”
This report fulfills the requirement of the Council resolution.
REPORT:
The following recommendations for award were within budget and approved:
T18-010 Oxford Street (Arnold Street to Elizabeth Street), Elizabeth Street (Oxford
Street to Lancaster Street West), and Bond Street (Elizabeth Street to Union Street)
Road Reconstruction
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
7 - 1
T18-013 Hill Street (West Leg Dead End to Lancaster Street), Hillview Street (Edwin
Street to Lancaster Street) and St. Vincent Street (Guelph Street to Louisa Street) Road
Reconstruction
T18-017 Adelaide Street, Talbot Street and Patricia Avenue (North End to Victoria
Street South) Road Reconstruction
Administrative awards allow for an efficient and timely procurement process. Appendix
1 provides the details of the tender awards made by the Chief Administrative Officer
since the previous Council meeting.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
As set out in the Appendix 1
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS-15-051 Sidewalk Infill Policy
INS-17-041 Sidewalk Infill – 2018 Projects
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial
Services Department
7 - 2
Budget
phases of this project is: $4,352,479.00 The total estimated project surplus is: $1,161,634.05The total budget for all phases of this project is: $4,319,870.00 The total estimated project
surplus is: $3,825.37
HST)
(Including
Applicable
Award Price
$2,892,021.86 The total budget for all $4,190,703.65
rds
Sousa
List of Bidders
Appendix 1 – CAO Tender Awa
(Successful Bidder Indicated in Bold)
Terracon Underground Ltd 410754 Ontario Limited o/a ConcreteSierra Infrastructure Inc. Regional Sewer and Watermain Ltd. Bel-Air Excavating and Grading J.Weber Contracting Ltd.Nabolsy
Contracting Inc.Steed and Evans Limited
J.Weber Contracting Ltd.Regional Sewer and Watermain Ltd. Sierra Infrastructure Inc. 410754 Ontario Limited o/a Sousa Concrete Terracon Underground Ltd. Steed and Evans Limited Bel-Air
Excavating and Grading
Elizabeth Street
t Leg Dead End to
Tender Number & Name
T18-010Oxford Street (Arnold Street to Elizabeth Street),(Oxford Street to Lancaster Street West), and Bond Street (Elizabeth Street to Union Street) Road ReconstructionT18-013Hill Street
(WesLancaster Street), Hillview Street (Edwin Street to Lancaster Street) and St. Vincent Street (Guelph Street to Louisa Street) Road Reconstruction
7 - 3
Budget
phases of this project is: $7,626,269.00 The total estimated project surplus is: $1,235,971.02
HST)
(Including
Applicable
Award Price
$2,260,104.38 The total budget for all
Sousa
List of Bidders
(Successful Bidder Indicated in Bold)
Sierra Infrastructure Inc. Regional Sewer and Watermain Ltd. 410754 Ontario Limited o/a ConcreteBel-Air Excavating and Grading Network Sewer and Watermain Ltd.
South) Road
Tender Number & Name
T18-017Adelaide Street, Talbot Street and Patricia Avenue (North End to Victoria StreetReconstruction
7 - 4
REPORTS TO BE CONSIDERED BY COUNCIL
APRIL 16, 2018 CITY OF KITCHENER
FINANCE AND CORPORATE SERVICES COMMITTEE – APRIL 9, 2018
1. That the Mayor and Clerk be authorized to execute agreement(s) with the Region of Waterloo,
subject to the satisfaction of the City Solicitor, and as outlined in Chief Administrator’s Office
report CAO-18-007, to allow the City to coordinate the licensing of patios for businesses that
are adjacent to the Region of Waterloo’s ION rail tracks.
2. That the Mayor and Clerk be authorized to sign a one-year funding agreement, subject to the
satisfaction of the City Solicitor, and as outlined in Chief Administrator’s Office report CAO-18-
008 with Pillar Network Inc. for the Waterloo Region Small Business Centre to deliver the
Social Enterprise Southwest project.
3. That the following rate changes at the Charles-Benton Parking Garage, be approved:
A $2 flat rate for customers who park at Charles-Benton between 7:00 AM and 2:00 PM
on Saturdays;
A $3 flat rate for Market vendors and vendor staff who park at Charles-Benton between
4:00 AM and 3:00 PM on Saturdays; and,
That the Mayor and Clerk be authorized to enter into an agreement with Europro, subject to
the satisfaction of the City Solicitor, to enable City staff to coordinate off-site parking
arrangements for Kitchener Market vendors and vendor staff at Market Square; and,
That staff be authorized to implement a parking fee for use of Parking Level 1, at the Kitchener
Market (300 King Street East), by Saturday Market vendors; and further,
That staff be authorized to require all Saturday Market vendors, with the exception of those
vendors who have been inspected and approved as a ‘MyPick Verified Farmer’, to utilize an
alternative parking arrangement outside of the Parking Level 2 (P2) customer parking off
Cedar Street at the Kitchener Market, as outlined in Chief Administrator’s Office report CAO-
18-011.
4. That the business licence for The Passion Flavour be approved with the following conditions,
as outlined in Finance and Corporate Services Department report FCS-18-028:
a) That the owner maintains a level of noise that is in accordance with the City of
Kitchener Noise By-law;
b) That the Business does not receive any further Provincial Offence Notices;
c) That the owner complies with all City of Kitchener By-laws.
5. That a total of $13,000. from the Community Environmental Improvement Grant (CEIG) capital
account be awarded as follows:
$3,000. to Busking for Change for a local fundraising campaign piloting ‘text-to-
donate’ software in Kitchener in Summer of 2018 conditional upon the applicant
obtaining community of interest for not-for-profit status;
$2,000. to K-W Working Centre for a Sustainable Gardening Workshop Series;
$1,750. to KW Habilitation and Rockway Mennonite Collegiate for an inclusive
agricultural-based in class and hands on learning opportunity;
$1,250. to Waterloo-Wellington Science & Engineering Fair - DEAR: Developing
Environmental Advocates and Researchers for a CO2 Simulation Group Activity;
$5,000. - that the unused balance be carried forward to the 2019 Community
Environmental Improvement Grant (CEIG) program, as outlined in Finance and
Corporate Services Department report FCS-18-033.
6. That a “Film, Music & Interactive Media Office” for industry development be launched in 2018
for a two-year period, as outlined in Chief Administrator’s Office report CAO-17-028; and
further,
That staff, over the two-year period, work with regional stakeholders and partners, such as the
Waterloo Region Small Business Centre, area municipalities, Waterloo EDC, etc. to develop a
collaboration model to maximize the region’s ability to advance the Film, Music & Interactive
Media industry on an ongoing basis.
REPORTS TO BE CONSIDERED BY COUNCIL
APRIL 16, 2018 CITY OF KITCHENER
FINANCE AND CORPORATE SERVICES COMMITTEE – APRIL 9, 2018 (CONT’D)
7. That, should the Region of Waterloo decide to move forward with a supervised injection
service within the City of Kitchener, Regional Council be requested to give consideration to the
following when designing the service, as outlined in Chief Administrator’s Office report CAO-
18-010:
a) The Important Ongoing Leadership Role of the Region:
• Region of Waterloo Public Health and Emergency services make application to
operate the service.
• Staff the service with Region of Waterloo Public Health and Emergency Services
employees ideally in a Regional facility.
• Commit to the development of an integrated supervised injection site where a
range of other social services are also embedded.
• Adopt a fair and equitable approach with some form of supervised injection
service in each of the Region’s three urban centres;
b) Operating Model: Establish the service in a fixed location with a commitment to a
comprehensive review after two years – including citizen, community agency and
municipal input – that would lead to refinement of the in that, or another, location;
c) Site Selection Criteria: Work with City of Kitchener staff, including those with
neighbourhood consultation expertise, to determine site selection criteria and
further consult with respect to the identification and review of potential location
options to ensure a mutually agreeable site is selected;
d) Site-Specific Design Considerations: Work with City of Kitchener staff to determine
internal and external site-specific design criteria;
e) Ongoing Public Education and Consultation: Develop a coordinated public education
effort for the broader community, specific training for targeted audiences, and
communications related to any supervised injection service site.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – APRIL 9, 2018
1. That the City of Kitchener acknowledge that 114-120 Victoria Street South Inc. proposes to
name private streets within the proposed mixed-use development located at 114-120 Victoria
Street South, as outlined in Community Services Department report CSD-18-024; and further,
That the City’s Legal Services be directed to proceed with the required advertising,
preparation and registration of the necessary By-law(s) for the naming of the private streets.
2. That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted
for the Downtown Special Events, attached to Community Services Department report CSD-
18-067 as Schedule ‘A’.
3. That stopping be prohibited Monday to Friday, 8:00 a.m. to 4:30 p.m. on the west (odd
numbered) side of Gracefield Crescent from a point 158 metres south of Kingswood Drive
(east intersection) to a point approximately 43 metres south thereof; and,
That stopping be prohibited Monday to Friday, 8:00 a.m. to 4:30 p.m. at any time on the east
(odd numbered) side of Gracefield Crescent from a point 134 metres south of Kingswood
Drive (west intersection) to a point approximately 41 metres south thereof; and further,
That the Uniform Traffic By-law be amended accordingly, as outlined in Infrastructure Services
Department report INS-18-014.
4. That the Uniform Traffic By-law be amended to prohibit parking at any time along the south
(odd-numbered) side of Wentworth Avenue from Spadina Road East to the west limit of
Wentworth Avenue, as outlined in Infrastructure Services Department report INS-18-019.
5. That parking be prohibited on the north (even-numbered) side of Veronica Drive from a point
64 metres west of Veronica Court to a point 40 metres west thereof; and,
REPORTS TO BE CONSIDERED BY COUNCIL
APRIL 16, 2018 CITY OF KITCHENER
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – APRIL 9, 2018 (CONT’D)
That parking be prohibited on the south (odd-numbered) side of Veronica Drive from a point
60 metres west of Veronica Court to a point 27 metres west thereof; and further,
That the Uniform Traffic By-law be amended accordingly, as outlined in Infrastructure Services
Department report INS-18-026.
6. That the traffic calming measures (three (3) speed humps, one (1) raised narrowing) located
on Sydney Street South between Charles Street East and Courtland Avenue East remain in
place on a permanent basis, as outlined in Infrastructure Services Department report INS-18-
015.
7. That the updated Corporate Asset Management Policy, as outlined in Infrastructure Services
Department report INS-18-017, be approved.
8. That a series of three (3) speed humps be installed along Daimler Drive between Old
Chicopee Drive and Lackner Boulevard, as outlined in Infrastructure Services Department
report INS-18-016.
9. That a speed hump be located on Max Becker Drive between Activa Avenue and Bridlewreath
Street; and,
That intersection narrowings be installed on Max Becker Drive at the intersections of:
Bridlewreath Street;
Copper Leaf Street;
Isabella Street; and,
That a centre median island and secondary stop sign be installed on Max Becker Drive on the
north leg of the intersection at Commonwealth Street; and,
That parking be prohibited at any time in the immediate vicinity of the intersection narrowings;
and,
That the Uniform Traffic By-law be amended accordingly, as outlined in Infrastructure Services
Department report INS-18-018; and further,
That staff be directed to further review the intersection at Max Becker Drive and Isabella Street
to give further consideration to the Pedestrian Crossover (PXO) legislation, or other potential
pedestrian crossing options to implement at this intersection and report back to Council prior
to the end of August 2018.
PLANNING AND STRATEGIC INITIATIVES COMMITTEE – APRIL 9, 2018
1. That the Mayor and Clerk be authorized to execute a development charges credit/refund
agreement with the developers (Kitchener Green 3 Developments Inc., Kitchener Green
Developments Inc., Activa Holdings Inc., 2079546 Ontario Limited, Activa Investment
Corporation, South Estates Kitchener G.P. Inc., Big Spring Farms Limited, B & B Kieswetter
Excavating Inc., Deerfield Homes Ltd.) in respect to the developers payment for the costs of
the engineering fees and construction of the Middle Strasburg Trunk Sanitary Sewer (MSTSS),
in addition the agreement will contain provisions authorizing the acceptance of lands from the
developers by the municipality on which the project will be constructed, to the satisfaction of
the City Solicitor, as outlined in Infrastructure Service Department report INS-18-012.
2. That a community greenhouse gas emission reduction target of 80% below 2010 levels by
2050, be endorsed, as outlined in Infrastructure Services Department report INS-18-024; and,
further,
That staff be directed to provide an update to Council on the greenhouse gas emission
reduction target at the end of 2022.
REPORTS TO BE CONSIDERED BY COUNCIL
APRIL 16, 2018 CITY OF KITCHENER
PLANNING AND STRATEGIC INITIATIVES COMMITTEE – APRIL 9, 2018 (CONT’D)
3. That Official Plan Amendment Application OP17/005/W/GS, Breithaupt Block Inc., 2184647
Ontario Limited, Frederick Andrew Dobson, Paul Raymond Taylor, Kim Taylor, & Daniel Paul
Taylor, for the property municipally addressed as 43, 47, 53 & 55 Wellington Street North, 2-12
& 26 Moore Avenue and 20 Breithaupt Street, requesting a change in designation from
General Industrial Employment and Low Rise Residential to Mixed Use with Specific Policy
Area 39 to permit a mixed use development on the parcel of land specified and illustrated on
Schedule ‘A’, be adopted, in the form shown in the Official Plan Amendment attached to
Community Services Department report CSD 18-051 as Appendix ‘A’, and accordingly
forwarded to the Region of Waterloo for approval; and,
That Zone Change Application ZC17/014/W/GS for Breithaupt Block Inc., 2184647 Ontario
Limited, Frederick Andrew Dobson, Paul Raymond Taylor, Kim Taylor, & Daniel Paul Taylor,
for the property municipally addressed as 43, 47, 53 & 55 Wellington Street North, 2-12 & 26
Moore Avenue and 20 Breithaupt Street, requesting a change from Residential Five (R-5) with
Special Use Provision 129U & 411U and Industrial Residential Zone (M-1) to High Intensity
Mixed Use Corridor (MU-3) with Special Regulation Provisions 716R, 717R, & 718R and
Special Use Provision 465U on the parcel of land specified and illustrated on Map No. 1, be
approved in the form shown in the “Proposed By-law” dated March 7, 2018, attached to Report
CSD 18-051 as Appendix “B”; and,
That the Urban Design Brief dated February 2018, and attached to Report CSD-18-051 as
Appendix “C”, be adopted, and that staff be directed to apply the Urban Design Brief through
the Site Plan Approval process; and further,
That Kitchener City Council declare as surplus to City needs and sell at fair market value to
Breithaupt Block Inc. and/or 2184647 Ontario Limited, a portion of the laneway between Moore
Avenue and Waterloo Street illustrated on the Map of Proposed Lane Closure, attached to
Report CSD 18-051 as Appendix “D”.
HERITAGE KITCHENER – APRIL 3, 2018
1. That a one-year traffic calming pilot program be conducted in 2018 to install two Flexi-pole
delineators on Doon Village Road within the Upper Doon Heritage Conservation District, and
as part of the review, prior to the delineators being installed again in 2019 that the residents on
Doon Village Road are surveyed for their feedback on the temporary traffic calming measure.