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REPORT TO: Community and Infrastructure Services Committee <br />DATE OF MEETING: June 18, 2018 <br />SUBMITTED BY: Mark Hildebrand, Director Neighbourhood Programs and Services, <br />519-741-2200, X7686 <br />PREPARED BY: Mark Hildebrand, Director Neighbourhood Programs and Services, <br />519-741-2200, X7686 <br />WARD (S) INVOLVED: Ward Four <br />DATE OF REPORT: May 24, 2018 <br />REPORT NO.: CSD-18-086 <br />SUBJECT: Doon Pioneer Park Community Centre Expansion Update <br />___________________________________________________________________________ <br />RECOMMENDATION: <br />That $550,000 be added to the Doon Pioneer Park expansion budget to address the project over- <br />expenditure, and <br />That funding for the over-expenditure be considered and referred to the 2019 Development <br />Charges Background Study and the 2019 Capital Budget & Forecast. <br />BACKGROUND: <br />In February 2017, Council approved the Doon Pioneer Park Expansion Business case, including <br />$3.97million in the 2017 capital budget for the expansion. Of the $3.97 million, $2.9 million was <br />specifically allocated for construction, while the remainder was allocated for contingencies, soft costs <br />(e.g. consultant fees, percent for art) and HST. In May 2017, City Council awarded a tender to +VG <br />Architects to work with the project team, to design and develop drawings for the renovation and <br />expansion. The expansion was scheduled to be completed over 2018 and 2019. <br />The project team (including City of Kitchener staff and representatives from the Kitchener Public Library <br />(KPL) and neighbourhood association) worked with +VG architects on drawings that would meet the <br />needs outlined in the business case. The drawings (see appendix A) forwarded by the architects <br />includes an expansion of approximately 9,000 square feet and renovations of existing spaces that <br />would increase and enhance amenities available at the centre. The current concept includes a new <br />gymnasium, two multi-purpose program rooms, a central foyer area, office space, and a new splash <br />pad. <br />REPORT: <br />th <br />Tenders for the Doon Pioneer Park renovation and expansion project closed on March 7 with the goal <br />to commence construction in April 2018. Unfortunately,all of the bids submitted were significantly over- <br />budget, the lowest was approximately $1.14 million over-budget. <br />Post tender analysis and review <br />To understand the significant budget variance, staff asked the architects to engage a professional third <br />party cost consultant to analyze the proposed expansion and renovation developed by the architect, <br />*** This information is available in accessible formats upon request. *** <br />Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. <br />8 - 1 <br />