CSD-18-086 - Doon Pioneer Park Community Centre Expansion Update

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REPORT TO: Community and Infrastructure Services Committee DATE OF MEETING: June 18, 2018 SUBMITTED BY: Mark Hildebrand, Director Neighbourhood Programs and Services, 519-741-2200, X7686 PREPARED BY: Mark Hildebrand, Director Neighbourhood Programs and Services, 519-741-2200, X7686 WARD (S) INVOLVED: Ward Four DATE OF REPORT: May 24, 2018 REPORT NO.: CSD-18-086 SUBJECT: Doon Pioneer Park Community Centre Expansion Update ___________________________________________________________________________ RECOMMENDATION: That $550,000 be added to the Doon Pioneer Park expansion budget to address the project over- expenditure, and That funding for the over-expenditure be considered and referred to the 2019 Development Charges Background Study and the 2019 Capital Budget & Forecast. BACKGROUND: In February 2017, Council approved the Doon Pioneer Park Expansion Business case, including $3.97million in the 2017 capital budget for the expansion. Of the $3.97 million, $2.9 million was specifically allocated for construction, while the remainder was allocated for contingencies, soft costs (e.g. consultant fees, percent for art) and HST. In May 2017, City Council awarded a tender to +VG Architects to work with the project team, to design and develop drawings for the renovation and expansion. The expansion was scheduled to be completed over 2018 and 2019. The project team (including City of Kitchener staff and representatives from the Kitchener Public Library (KPL) and neighbourhood association) worked with +VG architects on drawings that would meet the needs outlined in the business case. The drawings (see appendix A) forwarded by the architects includes an expansion of approximately 9,000 square feet and renovations of existing spaces that would increase and enhance amenities available at the centre. The current concept includes a new gymnasium, two multi-purpose program rooms, a central foyer area, office space, and a new splash pad. REPORT: th Tenders for the Doon Pioneer Park renovation and expansion project closed on March 7 with the goal to commence construction in April 2018. Unfortunately,all of the bids submitted were significantly over- budget, the lowest was approximately $1.14 million over-budget. Post tender analysis and review To understand the significant budget variance, staff asked the architects to engage a professional third party cost consultant to analyze the proposed expansion and renovation developed by the architect, *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 8 - 1