HomeMy WebLinkAboutCOR-18-007 - Encroachment Request - Street Lighting in Belmont VillageStaff Report
Corporate Services Department
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REPORT TO:
Committee of the Whole
DATE OF MEETING:
June 25th, 2018
SUBMITTED BY:
Erin Mogck, Associate City Solicitor 519-741- 2200 ext. 7060
PREPARED BY:
Erin Mogck, Associate City Solicitor 519-741- 2200 ext. 7060
WARD (S) INVOLVED:
Ward 8
DATE OF REPORT:
June 20th, 2018
REPORT NO.:
COR -18-007
SUBJECT:
Encroachment Request — Street Lighting in Belmont Village
RECOMMENDATION:
"Subject to staff comments, that the Mayor and Clerk be authorized to execute an
Encroachment Agreement, satisfactory to the City Solicitor, with the Belmont BIA for
electrical wiring and conduit encroaching over/under the City's road allowance in
Belmont Village."
BACKGROUND:
The Belmont Business Improvement Area (Belmont BIA) has applied for permission to install
electrical wiring and conduit within the City's road allowance of Belmont Avenue West for
decorative tree lights.
REPORT:
The Belmont BIA would like to have Christmas lights up all year-round along City Boulevard
trees of Belmont Avenue West. During the road reconstruction of 2009, conduit and handwells
were installed; however, it did not connect to the corner trees of Argyle Street, Rock Avenue,
and Claremont Avenue.
The BIA will hire a contractor to install the electrical wires and boxes, as well as to install conduit
and wiring to the corner trees. One comment received through the circulation process is that
power should only go through the already -mounted hydro panel on the corner of Rock Avenue
and Belmont Avenue West and fitted with a meter and account in the Belmont BIA's name.
The contractor will also need to complete the work permit process through Transportation
Services, which is required for any contractor to do work within the City's road allowance. Since
this area may be vulnerable to regular maintenance activities, the encroachment agreement will
include a condition that if the Belmont BIA's wiring becomes damaged due to the City performing
maintenance, the Belmont BIA will be responsible for the cost of the repair to the wires. To
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Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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protect the BIA's investment, the Belmont BIA contractor will register the underground
infrastructure with Ontario One Call.
Additionally, through circulation process, City staff have identified the need for more precise
drawings to show the exact location of the proposed conduit from the existing conduit to the
corner trees. These drawings will be re -circulated for staff comment prior to any construction
activity.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation outlined in this report supports the achievement of the City's strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The Belmont BIA has paid the fees in accordance with the City's fee schedule.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
Standing Committee.
ACKNOWLEDGED BY: Victoria Raab, General Manager, Corporate Services
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