HomeMy WebLinkAboutCIS Minutes - 2018-08-13COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
AUGUST 13, 2018CITY OF KITCHENER
The Community and Infrastructure Services Committee met this date, commencing at 4:00 p.m.
Present:CouncillorK. Galloway-Sealock–Chair
Mayor B. Vrbanovic and Councillors S. Davey, F. Etherington, Y. Fernandes, J. Gazzola,
B. Ioannidis,Z. Janecki andS. Marsh.
Staff:D. Chapman, Chief Administrative Officer
M. May, Deputy CAO& General Manager, Community Services
D. McGoldrick, General Manager, Infrastructure Services
J. Readman, General Manager, Development Services
J. Lautenbach, Chief Financial Officer, Financial Services
V. Raab, General Manager, Corporate Services
G. MacNeil, Director, By-law Enforcement
R. Hagey, Director, Financial Planning
B. Sloan, Manager, Long Range & Policy Planning
B. Cronkite, Interim Manager, Transportation Planning
A. McCrimmon-Jones, Transportation Planning Project Manager
D. McMillan, Supervisor, Crossing Guards
C.Hassarajani,Manager, Digital Infrastructure & Support
D. Saunderson, Committee Administrator
Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by Councillor
S. Marsh to discuss Consent items listed on the agenda as 1 and 6, which was voted on and Carried.
Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by Councillor
J. Gazzola to discuss Consent items listed on the agenda as 4, 5 and 7, which was voted on and
Carried.
1.CSD-18-094-NOISE EXEMPTION –BELMONT VILLAGE BESTIVAL
-SEPTEMBER 15, 2018
The Committee considered Community Services Department report CSD-18-094, dated July 23,
2018 recommending approval of a noise exemption for Tim Moher for a free music event, located
in Belmont Village, between the hours of 10:00 a.m. and 10:00 p.m. on September 15, 2018.
On motion by CouncillorB. Ioannidis-
it was resolved:
“That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
grantedto Tim Moher for a free music event being held in Belmont Village on Saturday,
September 15, 2018, between the hours of 10:00 a.m. and 10:00 p.m., as outlined in
Community Services Department report CSD-18-094.”
2.CSD-18-095-NOISE EXEMPTION –BARRA CONDOS –CONCRETE POURS
-399 QUEEN STREET SOUTH AND 168-180 BENTON STREET
-AUGUST 2018 –MAY2019
The Committee considered Community Services Department report CSD-18-095, dated July 23,
2018recommending approval of a noise exemption to Polocorp Inc. for concrete pours for the
development of the Barra Condos.
Councillor K. Galloway-Sealock noted there was a possibility that the development may
commence prior to the August 27, 2018 Council meeting and consideration of this matter should
be forwarded on to Special Council for final approval later this date.
On motion by CouncillorB. Ioannidis-
it was resolved:
“That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to Polocorp Inc. for the development of the Barra Condos at 399 Queen Street South
and 168-180 Benton Street, on various dates from August 2018 through May 2019 between
the hours of 7:00 p.m. and 7:00 a.m., as outlined in Community Services Department report
CSD-18-095.”
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AUGUST 13, 2018-35-CITY OF KITCHENER
3.CSD-18-093-NOISE EXEMPTION AND PARKS CLOSING EXEMPTION REQUEST
-BREITHAUPT PARK CAMPING EVENT –MT. HOPE NEIGHBOURHOOD
ASSOCIATION
-AUGUST 25, 2018
The Committee considered CommunityServices Department report CSD-18-093, dated July 23,
2018 recommending approval of a noise exemptionand parks closing exemption to the Mt. Hope
Breithaupt Park Neighbourhood Association for their camping event located at Breithaupt Park
from the hours of 3:00 p.m. on August 25, 2018 and 12:00 p.m.on August 26, 2018.Ms. G.
MacNeil was in attendance to respond to questions from the Committee.
Councillor S. Marshnoted the clerical error regarding the name of the Neighbourhood
Association, stating it was Mt. Hope Breithaupt Park Neighbourhood Association rather than the
Mt. Hope Neighbourhood Association. She further advised she had concernswith the
recommendationas worded, stating she would like it amended to provide additional clarity
regarding the start and end time of the event.
It was noted any recommendation arising from this matter would be considered at a Special
Council meeting later this date.
On motion by CouncillorB. Ioannidis-
it was resolved:
“That an exemption to Chapters 450 (Noise) and 270 (Parks) of the City of Kitchener
Municipal Code be granted to the Mt. Hope Breithaupt Park Neighbourhood Association,
for their camping event to be held at Breithaupt Park between the hours of 3:00 p.m.
Saturday, August 25, 2018 and 12:00 p.m. on Sunday, August 26, 2018, as outlined in
Community Services Department report CSD-18-093.”
4.DSD-18-073-ZONING BY-LAW AMENDMENT (REMOVAL OF HOLDING PROVISION)
-ZC18/004/V/JVW
-114-120VICTORIA STREET SOUTH, 114-120VICTORIASTREET SOUTH INC.
The Committee considered DevelopmentServices Department report DSD-18-073, dated July
23, 2018 recommending approval of Zone Change Application ZC18/004/V/JVW, for lands
located at 114-120 Victoria Street South, for the purpose of removing Holding Provisions 43H
and 80H.Mr. J. Readman was in attendance and responded to questions from the Committee.
On motion by CouncillorB. Ioannidis-
it was resolved:
“That Zone Change Application ZC18/004/V/JVW for 114-120 Victoria Street South for
114-120 Victoria Street South Inc. for the purpose of changing the zoning by removing
Holding Provisions 43H and 80H from a portion of the lands specified in the attached
Map No.1, in the form shown in the “Proposed By-law” dated August 13, 2018, attached
to Development Services Department report DSD-18-073 as Appendix ‘A’, be
approved.”
5.DSD-18-080-COMMUNITY ENERGY INVESTMENTSTRATEGY -IMPLEMENTATION
The Committee considered DevelopmentServices Department report DSD-18-080,dated
August 2,2018regarding implementation of the Community Energy Investment Strategy.
Messrs. J. Readman and B. Sloan were in attendance to respond to questions from the
Committee.
On motion by Councillor B. Ioannidis-
it was resolved:
“That funding of $20,000 per year (plus inflation) towards a collaborative approach to
implement the approved Community Energy Investment Strategy from 2019-2021 be
referred to the 2019 Budget process, as outlined in Development Services Department
report DSD-18-080; and,
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5.DSD-18-080-COMMUNITY ENERGY INVESTMENT STRATEGY –IMPLEMENTATION
(CONT’D)
That the Mayor and Clerk be authorized to enter into a Memorandum of Understanding
and any related agreements (including updates), subject to the satisfaction of the City
Solicitor, with the Region of Waterloo, area municipalities, and local electricity and natural
gas utilities to implement the approved Community Energy Investment Strategy.”
6.DSD-18-081-LEVEL 2 PEDESTRIAN (PXO) IMPLEMENTATION
-KING STREET EAST AT CAMERON STREET
The Committee considered Development Services Department report DSD-18-081, dated July
26, 2018 recommending approvalof the implementation of a Level 2 Pedestrian Crossover
(PXO) on King Street East at Cameron Street.Messrs.J. Readman and B. Cronkite were in
attendance and responded to questions from the Committee.
On motion by Councillor B. Ioannidis-
it was resolved:
“That the Uniform Traffic By-law be amended to implement a Level 2 Pedestrian
Crossover (PXO) on King Street East at Cameron Street, along the western leg of the
intersection, as outlined in Development Services Department report DSD-18-081.”
7.INS-18-030-CITY HALL LEASE RENEWAL –FEELINGS FROM THE HEART WEDDING
CHAPEL
The Committee considered Infrastructure Services Department report INS-18-030, dated July
12, 2018recommending approval of a lease renewal to Patricia Fretwell to operate a wedding
chapel, known as “Feelings from the Heart”, at City Hall.Ms. D. McGoldrick was in attendance
and responded to questions from the Committee.
On motion by Councillor B. Ioannidis-
it was resolved:
“That the Mayor and Clerk be authorized to execute a lease renewal agreement, subject
to the satisfaction of the City Solicitor, with the business known as “Feelings From the
Heart” to operate one wedding chapel at City Hall, be approved for an additional three
year period commencing on September 1, 2018 until August 31, 2021, as outlined in
Infrastructure Services Department report INS-18-030.”
8.DSD-18-036-2018/19SCHOOL SAFETY REVIEW
The Committee considered Development Services Department report DSD-18-036, dated May
30, 2018regarding the 2018/2019 School Safety Review and the approval of two new adult
crossing guards.Messrs.B. Cronkite and D. McMillanwere in attendance to respond to
questions from the Committee.
Ms. K. Lesko and Mr. M. Hope addressed the Committee in support of the proposed Adult
Crossing Guard on Zeller Drive in front of Lackner Woods Public School.
At the request of Councillor K. Galloway-Sealock, Clause 10 of the recommendationrelated to
the Adult Crossing Guard on Zeller Drive in front of Lackner Woods Public Schooloutlined in
Report DSD-18-036,be voted on separately.
Clause 10 related to the Adult Crossing Guard on Zeller Drive in front of Lackner Woods Public
School outlined in Report DSD-18-036 was then voted on and was Carried.
In responseto questions,staff agreed to follow-up on the following items:
continue to review Doon Mills Road for school safety measures;
review Robert Ferrie Drive and Thomas Slee Drive for possible school safety
measures;
provide Council a copy of the School Crossing Guard Guide;
COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
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8.DSD-18-036-2018/19SCHOOL SAFETY REVIEW(CONT’D)
investigate whether the school safety zone on Seabrook Drive could be extended to
Ludolph Street;
connect with the Region of Waterloo regarding the roundabout at Fischer Hallman
Road and Seabrook Drive and whether an Adult Crossing Guard could be stationed
at this location.
The balance of the motion outlined in Report DSD-18-036 was then voted on and was Carried.
On motion by Councillor S. Marsh-
it was resolved:
“That the Adult Crossing Guard be relocated from the south leg to the north leg (east
crosswalk retained) location of the signalized intersection for Fairway Road North at
Lackner Boulevard;and,
That an Adult Crossing Guard Assisted School Crossing be permanentlyestablished at
the southbound right turn channel location along Fairway Road at Lackner Boulevard;
and,
That an Adult Crossing Guard assisted School Crossing be permanently established at
the midblock pedestrian signal on Glasgow Street in front of Westmount Public School;
and,
That funding for the two new locations be referred to the 2019 budget process with a total
cost of approximately $15,000 annually; and,
That a 40 km/h School Zone Speed Limit be established on Seabrook Drive from Amand
Drive to Forest Grove Lane and on Amand Drive from Grovehill Crescent to Seabrook
Drive; and,
That stopping be prohibited anytime on the south side (odd-numbered) of Seabrook Drive
from Amand Drive to a point 150m west thereof and on the east side (even-numbered)
of Amand Drive from Seabrook Drive to Grovehill Crescent; and,
That stopping be prohibited from 8:00 a.m. –9:30 a.m. and 2:30 p.m. –4:00 p.m. from
Monday to Friday between September 1 and June 30 on the north side (even-numbered)
of Seabrook Drive from Park Glen Street to 70m west thereof; and,
That School Bus Loading Zones be established on the south (odd-numbered) side of
Seabrook Drive 55m west of Park Glen Street to a point 15m west thereof and on the
east (even numbered) side of Amand Drive 40m north of Grovehill Crescent to a point
28m north thereof; and,
That a School Bus Loading Zone be established on the south side (odd-numbered) of
Prospect Avenue 45m east of Emerald Avenue to a point 15m east thereof; and,
That an Adult Crossing Guard assisted School Crossing be permanently established at
a midblock location on Zeller Drive in front of Lackner Woods Public School; and,
That a Pedestrian Crossover Level 2 Type D be permanently established at a midblock
location on Walter Street behind King Edward Public School; and,
That funding for the School Travel Planning initiative be increased by $5,085 in 2019;
and,
That Council endorse the use of the School Crossing Guard Guide in reviewing existing
and potential crossing guard locations; and further,
That the Uniform Traffic By-law be amended accordingly, as outlined in Development
Services Department report DSD-18-036.”
COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
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9.DSD-18-075-LED STREETLIGHT CONVERSION –SOFTWARE AS A SERVICE
AGREEMENT
The Committee considered Development ServicesDepartment report DSD-18-075, dated June
29, 2018 recommending approval of the proposed Software as a ServiceAgreement with
Fairway Electrical Services Incorporated for cloud data hosting and Streetlight Vision Software
for an initial ten-year term with an option to renew for five years.Messrs. R. Hagey, B. Cronkite,
C.Hassarajaniand A. McCrimmon-Jones were in attendance to respond to questions from the
Committee.
In response to questions,staff agreed to provide a financial summary update on the status of
the streetlight conversion, as well as additional information on the per node funding agreement.
On motion by Councillor S. Davey -
it was resolved:
“That the Mayor and Clerk be authorized to execute a Software as a Service Agreement,
subject to the satisfaction of the City Solicitor, with Fairway Electrical Services
Incorporated., for cloud data hosting and Streetlight Vision Software for an initial ten year
term with an option to renew for five years,as outlined in Development Services
Department report DSD-18-075; and,
That the 10-year estimated ongoing operating costs of $750,000 for LED street lights
(which will be adjusted from time to time as street light sensor nodes are added/removed)
related to the data storage, technical support, and Streetlight Vision software access be
budgeted in the operating budget and funded by hydro savings related to theLED street
lighting conversion; and further,
That the Mayor and Clerk be authorized to execute an agreement, subject to the
satisfaction of the City Solicitor, with the Regional Municipality of Waterloo to allow it
access to Streetlight Vision through the City’s Software as a Service agreement, as
outlined in Report DSD-18-075.”
10.ADJOURNMENT
On motion, this meeting adjourned at 5:25p.m.
D. Saunderson
Committee Administrator