HomeMy WebLinkAboutGOV-BOA-010 - Nominating Committee - Terms of Reference
POLICY Policy No:GOV-BOA-010
Approval Date:June 25, 2012
Policy Title:NOMINATING COMMITTEE -
TERMS OF REFERENCE
Reviewed Date:July 2016
Policy Type:COUNCIL
Next Review Date:July 2012
Category:GovernanceReviewed Date:
Sub-Category:Board & Committee
Last Amended:
Author:Author Unknown,
Replaces:I-010-Nominating
Council/Committee Services
Committee -Terms of
Reference
Dept/Div:Finance & Corporate
Services/Legislated Services
Repealed:
Replacedby:
Related Policies, Procedures and/or Guidelines:
To be added at next review.
1.POLICY PURPOSE:
The Nominating Committee will assess applicants to Advisory Committees of
Council on the basis of diverse representation of the community, expertise/interest in
an issue or topic area, and in regard to each advisory committee’s Terms of
Reference and present Council with a list of qualified candidates for each committee.
2.DEFINITIONS:
To be added at next review.
3.SCOPE:
POLICY APPLIES TO THE FOLLOWING:
All Employees
All Full-Time EmployeesAllUnion
ManagementC.U.P.E. 68 Civic
Non UnionC.U.P.E. 68 Mechanics
TemporaryC.U.P.E. 791
StudentI.B.E.W. 636
Part-Time EmployeesK.P.F.F.A.
Specified Positions only: Other:
CouncilLocal Boards & Advisory Committees
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Policy No:GOV-BOA-010
Policy Title:NOMINATING COMMITTEE -TERMS OF REFERENCE
To be added at next review.
4.POLICY CONTENT:
Committee Composition and Reporting
(a)The Nominating Committee will be appointed by Council and comprised of
five community members, being representatives from:
Kit-Wat Community Foundation (Director of Philanthropic Services)
K-W Multicultural Centre (Executive Director),
K-W United Way (Chief Executive Officer),
Capacity Waterloo Region (Executive Director),
Greater K-W Chamber of Commerce (President/Chief Executive
Officer, or designates; and,
at least 2 City Staff.
The committee will be chaired by one of the citizen appointees. Staff does
not have voting privileges but are there in a facilitative and resource role.
Staff will include:
(i)Director, Legislated Services, or designate
(ii)Executive Assistant/Committee Administrator, Finance and
Corporate Services.
(b)Normally appointments will be made to the Nominating Committee six months
to one year prior to Council’s usual November appointments meeting.
(c)Citizen members of the Nominating Committee will not currently sit on any or
the City’s Advisory Committees and will not have sat for at least one year.
(d)All members will serve for a period of 2 years.
(e) The Committee shall annually choose a Chair.
(f)Normally, meetings will be held at the call of the Chair. Frequency will depend
on the appointment cycleand meetings will occur as required to meet the
obligations of Council’s schedule. It is expected that bi-weekly meetings will
be required during the active recruitment and appointment phase, but may
slow to quarterly or at the Chair’s call for the remainder of the year.
(g)The Committee shall report directly to Council.
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Policy No:GOV-BOA-010
Policy Title:NOMINATING COMMITTEE -TERMS OF REFERENCE
Quorum
Quorum for this Committee is 3 members.
Responsibilities
The Nominating Committee will be responsible for:
(a)Reviewing citizen applications for Advisory Committees and proposing a
suggested list of candidates to Council for consideration, ensuring the
diversity lens has been applied and the matter of succession planning has
been considered.
(b)Designing and implementing an accessible and inclusive advisory committee
recruitment and application process.
(c)Convene, as required, to fill Advisory Committee vacancies. This may be at
the call of the Chair or from a specific request from an Advisory Committee
with a vacancy.
5.HISTORY OF POLICY CHANGES
Administrative Updates
2016-07-01-I-010 policy template re-formatted to new numbering system and
given number GOV-BOA-010.
Formal Amendments
No amendments to date.
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