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HomeMy WebLinkAboutGOV-BOA-095 - Economic Development Advisory Committee - Terms of Reference POLICY Policy No:GOV-BOA-095 Approval Date:August 4, 2005 Policy Title:ECONOMIC DEVELOPMENT ADVISORY COMMITTEE - Reviewed Date:July 2016 TERMS OF REFERENCE Next Review Date:July 2021 Policy Type:COUNCIL Reviewed Date: Category:Governance Last Amended:August 27, 2012 Sub-Category:Board & Committee Replaces: Author:Author Unknown Dept/Div:Development Services Repealed: Department /Economic Replacedby: Development Related Policies, Procedures and/or Guidelines: To be included at next review. 1.POLICY PURPOSE: The primary purpose of the Economic Development Advisory Committee is to advise Council and the Economic Development Division of the City of Kitchener in the development and on-going implementation of economic development strategies and initiatives. 2.DEFINITIONS: To be included at next review. 3.SCOPE: POLICY APPLIES TO THE FOLLOWING: All Employees All Full-Time EmployeesAllUnion ManagementC.U.P.E. 68 Civic Non UnionC.U.P.E. 68 Mechanics TemporaryC.U.P.E. 791 StudentI.B.E.W. 636 Part-Time EmployeesK.P.F.F.A. Specified Positions only:Other: CouncilLocal Boards & Advisory Committees 1of 4 Policy No:GOV-BOA-095 Policy Title:ECONOMIC DEVELOPMENT ADVISORY COMMITTEE -TERMS OF REFERENCE To be included at next review. 4.POLICY CONTENT: The goal of the composition is to ensure representation across sectors while maintaining flexibility to align membership with the Kitchener Economic Development Strategy (KEDS), current sectors are guidelines only. Three (3) Members of City Council One (1) Member of the Community at Large One (1) Representative from each of the Following Business Sectors: High TechManufacturing MarketingFinancial (Banking) Downtown Retail BusinessDowntown Office Owner Consultant IndustryHospitality/Convention/Tourism Industry ICI RealtorHealth Sciences Major Retail (Outside of Downtown)Education Housing DevelopmentArts & Culture Labour Council Members will be appointed to 4 years terms staggered with an overlap 50/50 split to ensure that the committee has continuous coverage. The Committee shall, from amongst its members, choose Committee Co-Chairs which may or may not include one member of Council. Meetings will be held monthly or at the call of the Chair and minutes will be kept by the committee administrator who will distribute the minutes to all of Council and the Corporate Management Team. All meetings shall be conducted in accordance with Council’s Procedural By-law and as such, a quorum is defined as nine (9) voting members of the Committee. In accordance with the Procedural By-law and upon recommendations to Council from the Committee any member of the Committee who fails to attend three successive regular meetings without being authorized, may be removed from the committee. Notwithstanding the foregoing, the Committee may at any time recommend to Council that a member of the Committee be removed when that member has failed to attend more than three regular meetings without authorization. The Committee shall report through the Finance & Corporate Services Committee unless Co-Chairs deem it expedient that a report be made directly to Council. 2of 4 Policy No:GOV-BOA-095 Policy Title:ECONOMIC DEVELOPMENT ADVISORY COMMITTEE -TERMS OF REFERENCE Should the Committee feel a sub-committee isrequired to deal with specific issues, such sub-committee shall be ad hoc in nature, with specific, clearly articulated mandate. All sub-committees shall be reviewed annually to determine whether they need to continue. Membership on sub-committees may be expanded to include people who are not advisory committee members, to take advantage of individual expertise. 3.Responsibilities (a)To advise Council and staff in the development and implementation of an economic development policy, including both long-term and short-term objectives. (b)To identify emerging economic conditions/new trends/niche markets that will assist in shaping the strategic plan for Economic Development. (c )To vet new policy matters and specific studies, reports or publications. (d)To advocate for economic development. (e)To recommend changes to the City’s policies and economic development climate. (f)To partner with City staff in hosting incoming missions/dignitaries, visitation programs and other initiatives which contribute to economic wealth of the community. EDAC members are emissaries/ambassadors of the business community and of the City of Kitchener. (g)To assist in the review and monitoring of the City’s initiatives for reuse of existing infrastructure, buildings and employment lands. (h)To assist the Economic Development Division in aligning its annual work with Kitchener’s new economic development strategy: Make it Kitchener. (i)To advise the Economic Development Division about its marketing plan and initiatives (i.e. trade shows, web page, newsletters, events, market research information, publications and best practices from across North America, etc.). (j)To play a key role in the development of partnerships such as Waterloo Region Economic Development Corporation, Communitech, Greater Kitchener-Waterloo Chamber of Commerce, Small Business Centres, other municipalities, and the Province to advance the City’s economic strategy. 3of 4 Policy No:GOV-BOA-095 Policy Title:ECONOMIC DEVELOPMENT ADVISORY COMMITTEE -TERMS OF REFERENCE (k)To propose programs for the enhancement of the image of the community and the development of other amenities and services related to economic development. 5.HISTORY OF POLICY CHANGES Administrative Updates 2016-06-Policy I-095 template re-formatted to new numbering system and given number GOV-BOA-095. 2018-04-03-Department name change due to corporate re-organization. Formal Amendments 2006-12-04-As per Council directive 2012-08-27-As per Council directive 4of 4