HomeMy WebLinkAboutGOV-BOA-110 - Heritage Kitchener - Terms of Reference
POLICY Policy No:GOV-BOA-110
Approval Date:May 27, 2002
Policy Title:HERITAGE KITCHENER -
TERMS OF REFERENCE
Reviewed Date:July 2016
Policy Type:COUNCIL
Next Review Date:July 2016
Category:Governance
Last Amended:February 27, 2017
Sub-Category:Board & Committee
Replaces:
Author:CityClerk, Director of
Legislated Services
Repealed:
Dept/Div:Corporate Services Dept /
Replaced by:
Legislated Services Division
Related Policies, Procedures and/or Guidelines:
To be included at next review.
1.POLICY PURPOSE:
Advises Council on matters involving conservation of heritage resources within
Kitchener, both publicly and privately owned. Heritage Kitchener is a local
architectural conservation advisory committee, as defined in the Ontario Heritage
Act.
2. DEFINITIONS:
To be included at next review.
3.SCOPE:
POLICY APPLIES TO THE FOLLOWING:
All Employees
All Full-Time EmployeesAllUnion
ManagementC.U.P.E. 68 Civic
NonUnionC.U.P.E. 68 Mechanics
TemporaryC.U.P.E. 791
StudentI.B.E.W. 636
Part-Time EmployeesK.P.F.F.A.
Specified Positions only: Other:
CouncilLocal Boards & Advisory Committees
To be included at nextreview.
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Policy No:GOV-BOA-110
Policy Title:HERITAGEKITCHENER -TERMS OF REFERENCE
4.POLICY CONTENT:
Committee Composition and Reporting
The composition of the committee will be:
a)1-Member of Council
b)5-6Sector-specific members
c)2-3Members of the community-at-large
d)1-Representative of the Upper Doon Conservation District
e)1-Representative of the Victoria Park Area Heritage Conservation
District
f)1-Representative of the St. Mary’s Heritage Conservation District
g)1-Representative of the Civic Centre Heritage Conservation District
In fillingthe sector-specific positions, Council shall endeavour to include, but
not be limited to, at least one representative from each of the following areas:
Professional Architect; Building Industry (builder, developer, renovator etc.);
ProfessionalPlanner; Historian (i.e. history teacher, member of historical
society); Museum Specialist orConservator; Landscape Specialist and an
Archaeologist.
Members will be appointed for a term of two years ending November 30. The
Committee shall, from amongst its members, choose a Committee Co-Chair
who is not a member of Council, to co-chair the committee with the appointed
Council Co-Chair.
Meetings will be held monthly or at the call of the Chair and minutes will be kept
by the committee administrator who will distribute the minutes to all of Council
and the Corporate Management Team. All meetings shall be conducted in
accordance with Council’s Procedural By-law.
The Committee may report directly to Council or through the Planning &
Strategic Initiatives Committee.
Should the Committee feel a sub-committee is required to deal with specific
issues, such sub-committee shall be ad hoc in nature, with specific, clearly
articulated mandate. All sub-committees shall be reviewed annually to
determine whether they need to continue. Membership on sub-committees may
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Policy No:GOV-BOA-110
Policy Title:HERITAGEKITCHENER -TERMS OF REFERENCE
be expanded to include people who are not advisory committee members, to
take advantage of individual expertise.
Quorum
When executing the duties prescribed by the Ontario Heritage Act quorum is 5
members and for all other matters, including the composition of sub-
committees, quorum shall be a majority of members appointed to Heritage
Kitchener.
Responsibilities
a)Advise Council on the following matters pursuant to the Ontario Heritage
Act:
i)all matters under Part IV of the Ontario Heritage Act (individual
property designation); and,
ii)passing of a by-law to define the municipality or one or more areas
thereof as an area to be examined for future designation as a
heritage conservation district; and,
iii)passing of a by-law to designate heritage conservation districts, to
adopt heritage conservation district plans which will constitute
Council’s intent with respect to conservation of the heritage
conservation district.
b)Examine, researchdevelop and prepare a detailed inventory of:
i)those properties within in the municipality it feels should be
designated as being of historic and/or architectural interest pursuant
to Part IV of the Ontario Heritage Act; and,
iii)those areas within the municipality that it feels should be defined as
areas to be examined for future designation as heritage
conservation districts pursuant to Part V of the Ontario Heritage Act.
c)Recommend to Council approval of grants pursuant to the Municipal
Designated Heritage Property Grant Program.
d)Recommend properties for Mike Wagner Heritage Awards.
e)Annually review local issues, propose committee priorities and develop
workplans based upon the identified priorities of the Committee. In some
cases, it may be appropriate to refer to other standing and advisory
committees, community groups or staff for action or to establish working
groups/sub-committees to address specific issues.
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Policy No:GOV-BOA-110
Policy Title:HERITAGEKITCHENER -TERMS OF REFERENCE
f)To promote greater public awareness of our built heritage and heritage
conservation issues through exhibits and openings, posters, the plaquing
program, guides, and special events such as the annual Heritage
Showcase display and the Mike Wagner Heritage Awards.
g)To assist and lend advice to owners of heritage properties in terms of
good conservation practice.
h)Prepare and present, in co-operation with staff, bi-annual updates to the
Development & Technical Services Committee and Council, including
recommendations on priority issues identified by the Committee and/or
community concerns brought to the Committee by Council, community
members or groups.
5.HISTORY OF POLICY CHANGES
Administrative Updates
2016-06-01 -Policy templatere-formatted to new numbering system and given
number GOV-BOA-110.
2018-04-03-Department name change due to corporate re-organization.
Formal Amendments
2002-09-30 -As per Council/CLT directive.
2004-09-20 -As per Council/CLT directive.
2008-02-25-As per Council directive, designation by-law No. 2008-039
2017-02-27 -As per Council/CLT directive.
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