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HomeMy WebLinkAboutGOV-BOA-110 - Heritage Kitchener - Terms of Reference POLICY Policy No:GOV-BOA-110 Approval Date:May 27, 2002 Policy Title:HERITAGE KITCHENER - TERMS OF REFERENCE Reviewed Date:July 2016 Policy Type:COUNCIL Next Review Date:July 2016 Category:Governance Last Amended:February 27, 2017 Sub-Category:Board & Committee Replaces: Author:CityClerk, Director of Legislated Services Repealed: Dept/Div:Corporate Services Dept / Replaced by: Legislated Services Division Related Policies, Procedures and/or Guidelines: To be included at next review. 1.POLICY PURPOSE: Advises Council on matters involving conservation of heritage resources within Kitchener, both publicly and privately owned. Heritage Kitchener is a local architectural conservation advisory committee, as defined in the Ontario Heritage Act. 2. DEFINITIONS: To be included at next review. 3.SCOPE: POLICY APPLIES TO THE FOLLOWING: All Employees All Full-Time EmployeesAllUnion ManagementC.U.P.E. 68 Civic NonUnionC.U.P.E. 68 Mechanics TemporaryC.U.P.E. 791 StudentI.B.E.W. 636 Part-Time EmployeesK.P.F.F.A. Specified Positions only: Other: CouncilLocal Boards & Advisory Committees To be included at nextreview. 1of 4 Policy No:GOV-BOA-110 Policy Title:HERITAGEKITCHENER -TERMS OF REFERENCE 4.POLICY CONTENT: Committee Composition and Reporting The composition of the committee will be: a)1-Member of Council b)5-6Sector-specific members c)2-3Members of the community-at-large d)1-Representative of the Upper Doon Conservation District e)1-Representative of the Victoria Park Area Heritage Conservation District f)1-Representative of the St. Mary’s Heritage Conservation District g)1-Representative of the Civic Centre Heritage Conservation District In fillingthe sector-specific positions, Council shall endeavour to include, but not be limited to, at least one representative from each of the following areas: Professional Architect; Building Industry (builder, developer, renovator etc.); ProfessionalPlanner; Historian (i.e. history teacher, member of historical society); Museum Specialist orConservator; Landscape Specialist and an Archaeologist. Members will be appointed for a term of two years ending November 30. The Committee shall, from amongst its members, choose a Committee Co-Chair who is not a member of Council, to co-chair the committee with the appointed Council Co-Chair. Meetings will be held monthly or at the call of the Chair and minutes will be kept by the committee administrator who will distribute the minutes to all of Council and the Corporate Management Team. All meetings shall be conducted in accordance with Council’s Procedural By-law. The Committee may report directly to Council or through the Planning & Strategic Initiatives Committee. Should the Committee feel a sub-committee is required to deal with specific issues, such sub-committee shall be ad hoc in nature, with specific, clearly articulated mandate. All sub-committees shall be reviewed annually to determine whether they need to continue. Membership on sub-committees may 2of 4 Policy No:GOV-BOA-110 Policy Title:HERITAGEKITCHENER -TERMS OF REFERENCE be expanded to include people who are not advisory committee members, to take advantage of individual expertise. Quorum When executing the duties prescribed by the Ontario Heritage Act quorum is 5 members and for all other matters, including the composition of sub- committees, quorum shall be a majority of members appointed to Heritage Kitchener. Responsibilities a)Advise Council on the following matters pursuant to the Ontario Heritage Act: i)all matters under Part IV of the Ontario Heritage Act (individual property designation); and, ii)passing of a by-law to define the municipality or one or more areas thereof as an area to be examined for future designation as a heritage conservation district; and, iii)passing of a by-law to designate heritage conservation districts, to adopt heritage conservation district plans which will constitute Council’s intent with respect to conservation of the heritage conservation district. b)Examine, researchdevelop and prepare a detailed inventory of: i)those properties within in the municipality it feels should be designated as being of historic and/or architectural interest pursuant to Part IV of the Ontario Heritage Act; and, iii)those areas within the municipality that it feels should be defined as areas to be examined for future designation as heritage conservation districts pursuant to Part V of the Ontario Heritage Act. c)Recommend to Council approval of grants pursuant to the Municipal Designated Heritage Property Grant Program. d)Recommend properties for Mike Wagner Heritage Awards. e)Annually review local issues, propose committee priorities and develop workplans based upon the identified priorities of the Committee. In some cases, it may be appropriate to refer to other standing and advisory committees, community groups or staff for action or to establish working groups/sub-committees to address specific issues. 3of 4 Policy No:GOV-BOA-110 Policy Title:HERITAGEKITCHENER -TERMS OF REFERENCE f)To promote greater public awareness of our built heritage and heritage conservation issues through exhibits and openings, posters, the plaquing program, guides, and special events such as the annual Heritage Showcase display and the Mike Wagner Heritage Awards. g)To assist and lend advice to owners of heritage properties in terms of good conservation practice. h)Prepare and present, in co-operation with staff, bi-annual updates to the Development & Technical Services Committee and Council, including recommendations on priority issues identified by the Committee and/or community concerns brought to the Committee by Council, community members or groups. 5.HISTORY OF POLICY CHANGES Administrative Updates 2016-06-01 -Policy templatere-formatted to new numbering system and given number GOV-BOA-110. 2018-04-03-Department name change due to corporate re-organization. Formal Amendments 2002-09-30 -As per Council/CLT directive. 2004-09-20 -As per Council/CLT directive. 2008-02-25-As per Council directive, designation by-law No. 2008-039 2017-02-27 -As per Council/CLT directive. 4of 4