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HomeMy WebLinkAboutGOV-BOA-125 - Safe & Healthy Community Advisory Committee - Terms of Reference POLICY Policy No:GOV-BOA-125 Approval Date:May 27, 2002 Policy Title:SAFE & HEALTHY COMMUNITY ADVISORY Reviewed Date:July 2016 COMMITTEE -TERMS OF REFERENCE Next Review Date:July 2021 Policy Type:COUNCIL Last Amended:June 16, 2014 Category:Governance Replaces: Sub-Category:Board &Committee Author:Director of Community Repealed: Programs & Services Replacedby: Dept/Div:CAO / Administration Related Policies, Procedures and/or Guidelines: To be included at next review. 1.POLICY PURPOSE: The Safe and Healthy Advisory Committee advises council and staff on policies, programs and services offered directly by, or in conjunction with, the City of Kitchener that relate to inclusion and belonging with a focus on building healthy communities and bridges to engagement. 2.DEFINITIONS: To be included at next review. 1of 4 Policy No:GOV-BOA-125 Policy Title:SAFE & HEALTHY COMMUNITY ADVISORY COMMITTEE - TERMS OF REFERENCE 3.SCOPE: POLICY APPLIES TO THE FOLLOWING: All Employees All Full-Time EmployeesAllUnion ManagementC.U.P.E. 68 Civic Non UnionC.U.P.E. 68 Mechanics TemporaryC.U.P.E. 791 StudentI.B.E.W. 636 Part-Time EmployeesK.P.F.F.A. Specified Positions only:Other: CouncilLocal Boards & Advisory Committees To be included at next review. 4.POLICY CONTENT: Committee Composition and Reporting a)The composition of the committee will be no less than 10 members and no more than 15 members, and shall seek to have representation reflective of the broad diversity of the community. i.A minimum of 1 member of Council; ii.2-7 Members from the community-at-large representing as many of the following sectors as possible: social services, sports / recreation, law enforcement, education, social planning, land use planning, or business; iii.1 resident living in the downtown wards (Ward 9 or Ward10); iv.2 residents living in any of the other suburban wards, other than the ones listed above; v.1 Representative from the Waterloo Regional Police Service; vi.1 Representative from the Waterloo Region Crime Prevention Council. b)All members will be appointed for a term of two years ending November 30. The Committee shall annually choose a Chair and Vice-Chair. 2of 4 Policy No:GOV-BOA-125 Policy Title:SAFE & HEALTHY COMMUNITY ADVISORY COMMITTEE - TERMS OF REFERENCE c)Meetings will be held monthly or at the call of the Chair and minutes will be kept by the committee administrator who will distribute to all of Council and Corporate Leadership Team Members. All meetings shall be conducted in accordance with Council’s Procedural By-law. d)The Committee shall report to the Community and Infrastructure Services Committee unless it is deemednecessary that a report be made directly to Council. e)Any sub-committee shall be ad hoc in nature with a specific, clearly articulated mandate. All sub-committees shall be reviewed annually to determine whether they need to continue. Membership on sub- committees may be expanded to include people who are not advisory committee members, to take advantage of individual expertise. f)In the event of two consecutive, unexplained absences, the Chair and/or Vice-chair will contact a member to confirm interest inparticipation at the advisory committee level. Quorum A quorum of this Committee is 5 members. Responsibilities a)Advise Council and Staff on policies and strategies that enhance and maintain a safe and healthy community. Specifically, provide advice on the development and/or strengthening of municipal policies, programs and services relating to: Neighbourhood facilities and spaces, Community programs and services Capacity building and empowerment, and Community well-being. b)Develop partnerships and/or liaise with citizens, community groups other municipalities, governments or agencies, as appropriate, with regards to policies, programs, services (as above), and/or legislation related to Safe and Healthy communities. c)Oversee the stewardship of any funds associated with the Advisory group, grants or otherwise. 3of 4 Policy No:GOV-BOA-125 Policy Title:SAFE & HEALTHY COMMUNITY ADVISORY COMMITTEE - TERMS OF REFERENCE d)Develop a2 yearwork plan based upon the identified priorities of the Committee and submit to Council prior to implementation. e)Serve as a forum for community members and/or other agencies and groups to raise issues of concern related to the committee’s mandate. f)Prepare and present, in co-operation with staff, annual progressupdates to the Community Services Committee and Council, including recommendations on priorityissues identified by the Committeeand/or community concerns brought to the Committee by Council, community members or groups. 5.HISTORY OF POLICY CHANGES Administrative Updates 2014-Jan -minor changes 2016-06-01-I-125 policy template re-formattedto new numbering system and given number GOV-BOA-125. 2018-04-03-Department name change due to corporate re-organization. Formal Amendments 2009-08-24-Resolution passed by Council, reference to report CSD-09-043 2011-06-27-Resolution passed by Council, reference to reportCAO-11-011 2014-06-16-Resolution to repeal & replace passed by Council, reference to report CSD-14-065. 4of 4