HomeMy WebLinkAboutCIS Minutes - 2019-03-18COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
MARCH 18, 2019 CITY OF KITCHENER
The Community and Infrastructure Services Committee met this date, commencing at 2:00 p.m.
Present: Councillor Kelly Galloway-Sealock - Chair
Mayor B. Vrbanovic and Councillors D. Chapman, S. Davey, J. Gazzola, B. Ioannidis, S.
Marsh, C. Michaud, D. Schnider and P. Singh.
Staff: M. May, Deputy CAO & General Manager, Community Services
V. Raab, General Manager, Corporate Services
J. Readman, General Manager, Development Services
J. Lautenbach, Chief Financial Officer, Financial Services
D. McGoldrick, General Manager, Infrastructure Services
C. Bluhm, Executive Director, Economic Development
B. Cronkite, Director, Transportation Services
G. St. Louis, Director, Kitchener Utilities
G. MacNeil, Director, By-law Enforcement
S. Saleh, Director, Revenue
R. Hagey, Director, Financial Planning
K. Kugler, Director, Sport
N. Lobley, Director, Parks & Cemeteries
M. Hildebrand, Director, Neighbourhood Programs & Services
J. Sheryer, Assistant City Solicitor
L. Stewart, Manager, Project/Energy Management
B. Cheyne, Manager, Sport Development & Golf
K. Woodcock, Manager, Service Coordination & Improvement
L. Palubeski, Manager, Program & Resource Services
E. Robson, Coordinator, Arts/Creative Industries
K. Varin, Program Assistant, Arts/Creative Industries
D. Saunderson, Committee Administrator
Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by Councillor
J. Gazzola to discuss Consent items 1, 2, 3 and 4 listed on the agenda, which was voted on and was
Carried.
1. DSD-19-045 - SHORT-TERM USE OF 220 KING STREET WEST
The Committee considered Development Services Department report DSD-19-045 dated
February 20, 2019 recommending the short-term usage of 220 King Street West for community
programming, pop-up retail opportunities and temporary art installations from March 2019
through May 2020, and for staff to report back to Council on its long-term use.
On motion by Councillor S. Davey -
it was resolved:
That 220 King Street West be used for community programming, pop-up retail
opportunities and temporary art installations from March 2019 through May 2020, as
outlined in Development Services Department report DSD-19-045; and further,
That staff report back to Council on a long-term use for 220 King Street West before May
2020.
2. CSD-19-003 - 2019 COMMUNITY GRANTS TIER 2
The Committee considered Community Services Department report CSD-19-003 dated
February 22, 2019 recommending approval of the 2019 Tier 2 Community Grants. Mr. M. May
and Ms. K. Woodcock were in attendance and responded to questions from the Committee.
On motion by Councillor S. Davey -
it was resolved:
That 2019 Community Grants Tier 2 in the amount of $173,081 be approved, as outlined
in Appendix A attached to Community Services Department report CSD-19-003; and,
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2. CSD-19-003 - 2019 COMMUNITY GRANTS TIER 2
That the following organizations be approved to move to the Tier 1 grant process for the
2020 grant cycle:
a) Community Music School of Waterloo Region
b) Royal Medieval Faire
c) Summer Lights Festival; and further,
That the outstanding balance of $122 remain in the account and be posted as a positive
variance at the end of the year and then transferred into the tax stabilization reserve.
3. CSD-19-004 - MULTI-SECTOR SERVICE ACCOUNTABILITY AGREEMENT FOR THE
SENIOR DAY AND PEER SUPPORT PROGRAMS
The Committee considered Community Services Department report CSD-19-004 dated
February 20, 2019 authorizing the Mayor and Clerk to execute an agreement for the Multi-Sector
Service Accountability Agreement with the Waterloo Wellington Local Health Integration
Network. Ms. L. Palubeski was in attendance to respond to questions from the Committee.
On motion by Councillor S. Davey -
it was resolved:
That the Mayor and Clerk be authorized to execute an agreement, subject to the
satisfaction of the City Solicitor, with the Waterloo Wellington Local Health Integration
Network for the Multi-Sector Service Accountability Agreement; and further,
That the Deputy CAO & GM of Community Services be authorized to execute the
necessary documentation relating to compliance, reporting and operational matters
required by the Multi-Sector Accountability Agreement between The Corporation of the
City of Kitchener and the Waterloo Wellington Local Health Integration Network, as
outlined in Community Services Department report CSD-19-004.
4. CSD-19-005 - SUBCONTRACTING OF DOG LICENSING SERVICES BY THE HUMANE
SOCIETY OF KITCHENER-WATERLOO & STRATFORD PERTH
The Committee considered Community Services Department report CSD-19-005 dated
February 26, 2019 authorizing the Deputy CAO & GM of Community Services to execute an
agreement with any subcontractor used by The Humane Society for dog licensing services. Ms.
G. MacNeil was in attendance to respond to questions from the Committee.
Councillor S. Marsh entered the meeting at this time.
In response to questions, Ms. MacNeil advised staff anticipate bringing forward a report in fall
2019 related to options for cat licensing.
On motion by Councillor S. Davey -
it was resolved:
That pursuant to its Animal and Dog Control And Pound Services Agreement dated
January 1, 2018 with the Animal Welfare Agency South Central Ontario operating as the
Kitchener-Waterloo Humane Society now called The Humane Society of Kitchener-
Waterloo & Str
Society subcontracting dog licensing services or any portion thereof provided the
subcontractor executes an agreement satisfactory to the City Solicitor to ensure that City
data and personal information is adequately protected, no additional costs are incurred
by the City, and the allocation of dog licensing revenue pursuant to the Agreement is not
changed; and further,
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4. CSD-19-005 - SUBCONTRACTING OF DOG LICENSING SERVICES BY THE HUMANE
SOCIETY OF KITCHENER-WATERLOO & STRATFORD PERTH
That the Deputy CAO & GM of Community Services be authorized to execute an
agreement, subject to the satisfaction of the City Solicitor, with any subcontractor used
by The Humane Society for dog licensing services and to which the Humane Society may
also be a party to ensure adequate protection of City data and personal information, as
outlined in Community Services Department report CSD-19-005.
5. DSD-19-046 - DOON SOUTH DRIVE TRAFFIC CALMING FOLLOW-UP REVIEW
The Committee considered Development Services Department report DSD-19-046 dated March
1, 2019 recommending the various traffic calming measures located on Doon South Drive
between Homer Watson Boulevard and Robert Ferrie Drive remain in place on a permanent
basis. Mr. B. Cronkite was in attendance to respond to questions from the Committee.
On motion by Councillor S. Davey -
it was resolved:
That the traffic calming measures (two (2) speed cushions, two (2) intersection
narrowings, one (1) pedestrian refuge island and one (1) intersection improvement)
located on Doon South Drive between Homer Watson Boulevard and Robert Ferrie Drive
remain in place on a permanent basis, as outlined in Development Services Department
report DSD-19-046.
6. DSD-19-042 - ARTIST-IN-RESIDENCE COMMISSION
The Committee considered Development Services Department report DSD-19-042 dated
January 20, 2019 recommending approval of the Commissioning Agreement and installation of
st-in-Residence, Julie Sperling. Ms. K. Varin presented the Report
and responded to questions from the Committee.
On motion by Councillor S. Marsh -
it was resolved:
-in-
Residence, Julie Sperling, as outlined in Development Services Department report DSD-
19-042, be approved; and further,
That the Mayor and Clerk be authorized, subject to the satisfaction of the City Solicitor,
to execute the Artist-in-Residence 2017 Commission Agreement with Julie Sperling.
7. CSD-19-006 - NOISE EXEMPTION REQUEST EVER AFTER MUSIC FESTIVAL
- BINGEMANS - JUNE 6 - 9, 2019
The Committee considered Community Services Department report CSD-19-006 dated
February 26, 2019 recommending approval of a noise exemption for the Ever After Music
th
Festival, being held at Bingemans Center on June 6, 7, 8, and 9, 2019. Ms. G. MacNeil was in
attendance and responded to questions from the Committee.
Mr. G. Matticchione, Beyond Oz Productions was in attendance in support of the staff
recommendation.
Councillor D. Schnider brought forward a motion to approve the recommendation as outlined in
Report CSD-19-006.
A motion
permit the noise exemption on Thursday, June 6, 2019 until 9:00 p.m. rather than 11:00 p.m. as
outlined in the Report.
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7. CSD-19-006 - NOISE EXEMPTION REQUEST EVER AFTER MUSIC FESTIVAL
- BINGEMANS - JUNE 6 - 9, 2019
and was LOST on a recorded vote, with
Councillor S. Marsh voting in favour; and, Mayor B. Vrbanovic and Councillors S. Davey, D.
Schnider, P. Singh, C. Michaud, J. Gazzola, K. Galloway-Sealock, D. Chapman and B. Ioannidis
voting in opposition. Councillor M. Johnston was absent and accordingly did not vote.
The following motion was voted on and was Carried Unanimously on a recorded vote.
Councillor M. Johnston was absent and accordingly did not vote.
On motion by Councillor D. Schnider -
it was resolved:
That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted for the Ever After Music Festival, to be held at Bingemans Center on June 6, 7,
th
8, and 9, 2019, between the hours of 6:00 p.m. and 11:00 p.m. on the Thursday evening,
1:00 p.m. and 11:00 p.m. on the Friday evening, 1:00 p.m. and 11:00 p.m. on the
Saturday evening, and 1:00 p.m. and 9:00 p.m. on the Sunday evening, as outlined in
Community Services Department report CSD-19-006; and further,
That the exemption is subject to the following conditions, which, if not complied with, will
render the noise exemption null and void:
a) There shall be no offensive language, in the opinion of City staff, generated from
this music festival, audible in any adjacent residential neighbourhood. The event
organizers will ensure that there is an on-site contact person accessible to
correspond with City staff at all times during the event.
b) The event organizers agree to respond accordingly to requests from City staff,
during the event, in order to address community concerns that may arise with
regard to the impact of noise heard within adjacent residential areas.
c) The maximum decibel level (dBA) audible from a residential area shall not exceed
55 dBA.
d) The event organizer will be responsible for the cost of a paid-duty Noise Officer,
to be assigned specifically to this event which shall be paid in full prior to the
event.
The Committee recessed at 2:46 p.m. and reconvened at 2:52 p.m., Chaired by Councillor K. Galloway-
Sealock with all members present, except for Councillor M. Johnston.
8. FIN-19-012 - WATER LEAK ADJUSTMENT POLICY
The Committee considered Financial Services Department report FIN-19-012 dated January 14,
2019 recommending approval of the Water Leak Adjustment policy under Council Policy FIN-
GRA-2014 (Water Leak Adjustment). Mr. S. Saleh presented the Report and responded to
questions from the Committee.
On motion by Councillor B. Ioannidis -
it was resolved:
That the attached policy FIN-GRA-2014 Water Leak Adjustment be approved, as
outlined in Financial Services Department report FIN-19-012.
9. DSD-19-047 FCM/GMF FEASIBILITY STUDY: MUNICIPAL TOOLS FOR CATALYZING
NET-ZERO ENERGY DEVELOPMENT
The Committee considered Development Services Department report DSD-19-047 dated March
7, 2019 regarding receipt of the FCM/GMF Feasibility Study: Municipal Tools for Catalyzing Net-
Zero Energy Development.Mr. B. Sloan and Mr. D. Satnik, s2eTechnologies and Development
Inc. presented the Report and responded to questions from the Committee.
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9. DSD-19-047 FCM/GMF FEASIBILITY STUDY: MUNICIPAL TOOLS FOR CATALYZING
NET-ZERO ENERGY DEVELOPMENT
On motion by Councillor S. Marsh -
it was resolved:
TFCM/GMF Feasibility Study: Municipal Tools for
Catalyzing Net-Zero Ene be received for information and shared with
interested stakeholders, as outlined in Development Services Department report DSD-
19-047; and,
FCM/GMF Feasibility Study: Municipal Tools for Catalyzing Net-
Zero Energy be used to conduct specific business cases, establish targets
and engage with landowners for one or more pilot projects for:
Areas undergoing significant redevelopment, such as the King/Victoria area
The planning of new communities or neighbourhoods
Other City-owned land that may be deemed surplus and available for
development; and further,
That, through continuous improvement, the City refine its development review process
to allow for ease of implementation of net-zero energy development.
10. INS-19-005 - CONDITIONS OF SERVICE - CITY OF KITCHENER NATURAL GAS
DISTRIBUTION SYSTEM
The Committee considered Infrastructure Services Department report INS-19-005 dated March
4, 2019 regarding the endorsement of the City of Kitchener Natural Gas Distribution System
Conditions of Service. Mr. G. St. Louis was in attendance to respond to questions from the
Committee.
On motion by Councillor B. Ioannidis -
it was resolved:
That the Conditions of Service City of Kitchener Natural Gas Distribution System
document, be endorsed in principle, as outlined in Infrastructure Services Department
report INS-19-005.
The Committee recessed at 4:00 p.m. and reconvened at 4:09 p.m., Chaired by Councillor K. Galloway-
Sealock with all members present, except for Councillor M. Johnston.
11. CSD-19-007 2019 LEISURE FACILITIES MASTER PLAN
The Committee considered Community Services Department report CSD-19-007, dated March
7, 2019 regarding receipt of the 2019 Leisure Facilities Master Plan (LFMP), including the list of
indoor and outdoor leisure facilities that have been prioritized for 2019 Development Charge
Study and By-law update for possible funding options. Messrs. M. May, M. Hildebrand, R. Hagey,
N. Lobley and B. Cheyne, Ms. K. Kugler, Ms. H. Foulds and Ms. L. Stewart were in attendance
to respond to questions from the Committee.
Ms. H. Foulds presented the Report advising the Leisure Facilities Master Plan (LFMP) is
required to ensure the City provides appropriate recreation programs, services and facilities as
Kitchener changes and grows. She indicated the LFMP is updated every five years to ensure
the priorfunding priorities. She provided an
overview of the prioritized list of indoor and outdoor facilities, noting once the list is approved,
they will be referred to the 2019 Development Charge Study and By-law update for consideration
of specific funding allocations and timing.
A motion was brought forward by Councillor B. Ioannidis to approve the recommendation as
outlined in Report CSD-19-007.
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11. CSD-19-007
a timeline of between 2019/2020 to complete the detailed business case related to a new arena,
as outlined in recommendation 11 of Report CSD-19-007.
Councilland was LOST on a tie on a recorded vote,
with Councillors K. Galloway-Sealock, S. Marsh, D. Schnider, B. Ioannidis, S. Davey voting in
favour; and, Mayor B. Vrbanovic and Councillors P. Singh, C. Michaud, J. Gazzola and D.
Chapman voting in opposition. Councillor M. Johnston was absent and accordingly did not vote.
The following motion was then voted on clause by clause on a recorded vote.
On motion by Councillor B. Ioannidis -
it was resolved:
That the 2019 Le
Community Services Department report CSD-19-007 be received; and,
That consideration of the recommendations be referred to future departmental business
planning and budget processes; and further,
That the following list of indoor and outdoor leisure facilities that have been prioritized for
development charge (DC) funding be approved and referred to the 2019 Development
Charge Study and by-law update for consideration of specific funding allocations and
timing:
Indoor Recreation Facilities Outdoor Recreation Facilities
Huron-Brigadoon community centre (CSD-18-089)
1. Indoor pool (RBJ Schlegel Park) 1. Trails
2. Indoor turf (RBJ Schlegel Park) 2. Sport fields (RBJ Schlegel Park)
3. Mill-Courtland community centre
3. Neighbourhood parks and playgrounds
expansion
4. Rosenberg community centre 4. Sport fields (general)
5. Forest Heights community centre 5. City wide parks (Victoria Park, McLennan
expansion Park, Huron Natural Area, Kiwanis Park)
Clause 1 Carried Unanimously on a recorded
vote.
Absent: M. Johnston
Clause 2 Carried on a recorded vote.
In Favour: Mayor B. Vrbanovic and Councillors
S. Marsh, C. Michaud, D. Chapman, D.
Schnider, K. Galloway-Sealock, S. Davey, B.
Ioannidis and P. Singh.
Contra: Councillor J. Gazzola
Absent: M. Johnston
12. ADJOURNMENT
On motion, this meeting adjourned at 5:48 p.m.
D. Saunderson
Committee Administrator