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HomeMy WebLinkAboutCIS Minutes - 2019-03-18COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES MARCH 18, 2019 CITY OF KITCHENER The Community and Infrastructure Services Committee met this date, commencing at 2:00 p.m. Present: Councillor Kelly Galloway-Sealock - Chair Mayor B. Vrbanovic and Councillors D. Chapman, S. Davey, J. Gazzola, B. Ioannidis, S. Marsh, C. Michaud, D. Schnider and P. Singh. Staff: M. May, Deputy CAO & General Manager, Community Services V. Raab, General Manager, Corporate Services J. Readman, General Manager, Development Services J. Lautenbach, Chief Financial Officer, Financial Services D. McGoldrick, General Manager, Infrastructure Services C. Bluhm, Executive Director, Economic Development B. Cronkite, Director, Transportation Services G. St. Louis, Director, Kitchener Utilities G. MacNeil, Director, By-law Enforcement S. Saleh, Director, Revenue R. Hagey, Director, Financial Planning K. Kugler, Director, Sport N. Lobley, Director, Parks & Cemeteries M. Hildebrand, Director, Neighbourhood Programs & Services J. Sheryer, Assistant City Solicitor L. Stewart, Manager, Project/Energy Management B. Cheyne, Manager, Sport Development & Golf K. Woodcock, Manager, Service Coordination & Improvement L. Palubeski, Manager, Program & Resource Services E. Robson, Coordinator, Arts/Creative Industries K. Varin, Program Assistant, Arts/Creative Industries D. Saunderson, Committee Administrator Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by Councillor J. Gazzola to discuss Consent items 1, 2, 3 and 4 listed on the agenda, which was voted on and was Carried. 1. DSD-19-045 - SHORT-TERM USE OF 220 KING STREET WEST The Committee considered Development Services Department report DSD-19-045 dated February 20, 2019 recommending the short-term usage of 220 King Street West for community programming, pop-up retail opportunities and temporary art installations from March 2019 through May 2020, and for staff to report back to Council on its long-term use. On motion by Councillor S. Davey - it was resolved: That 220 King Street West be used for community programming, pop-up retail opportunities and temporary art installations from March 2019 through May 2020, as outlined in Development Services Department report DSD-19-045; and further, That staff report back to Council on a long-term use for 220 King Street West before May 2020. 2. CSD-19-003 - 2019 COMMUNITY GRANTS TIER 2 The Committee considered Community Services Department report CSD-19-003 dated February 22, 2019 recommending approval of the 2019 Tier 2 Community Grants. Mr. M. May and Ms. K. Woodcock were in attendance and responded to questions from the Committee. On motion by Councillor S. Davey - it was resolved: That 2019 Community Grants Tier 2 in the amount of $173,081 be approved, as outlined in Appendix A attached to Community Services Department report CSD-19-003; and, COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES MARCH 18, 2019 - 6 - CITY OF KITCHENER 2. CSD-19-003 - 2019 COMMUNITY GRANTS TIER 2 That the following organizations be approved to move to the Tier 1 grant process for the 2020 grant cycle: a) Community Music School of Waterloo Region b) Royal Medieval Faire c) Summer Lights Festival; and further, That the outstanding balance of $122 remain in the account and be posted as a positive variance at the end of the year and then transferred into the tax stabilization reserve. 3. CSD-19-004 - MULTI-SECTOR SERVICE ACCOUNTABILITY AGREEMENT FOR THE SENIOR DAY AND PEER SUPPORT PROGRAMS The Committee considered Community Services Department report CSD-19-004 dated February 20, 2019 authorizing the Mayor and Clerk to execute an agreement for the Multi-Sector Service Accountability Agreement with the Waterloo Wellington Local Health Integration Network. Ms. L. Palubeski was in attendance to respond to questions from the Committee. On motion by Councillor S. Davey - it was resolved: That the Mayor and Clerk be authorized to execute an agreement, subject to the satisfaction of the City Solicitor, with the Waterloo Wellington Local Health Integration Network for the Multi-Sector Service Accountability Agreement; and further, That the Deputy CAO & GM of Community Services be authorized to execute the necessary documentation relating to compliance, reporting and operational matters required by the Multi-Sector Accountability Agreement between The Corporation of the City of Kitchener and the Waterloo Wellington Local Health Integration Network, as outlined in Community Services Department report CSD-19-004. 4. CSD-19-005 - SUBCONTRACTING OF DOG LICENSING SERVICES BY THE HUMANE SOCIETY OF KITCHENER-WATERLOO & STRATFORD PERTH The Committee considered Community Services Department report CSD-19-005 dated February 26, 2019 authorizing the Deputy CAO & GM of Community Services to execute an agreement with any subcontractor used by The Humane Society for dog licensing services. Ms. G. MacNeil was in attendance to respond to questions from the Committee. Councillor S. Marsh entered the meeting at this time. In response to questions, Ms. MacNeil advised staff anticipate bringing forward a report in fall 2019 related to options for cat licensing. On motion by Councillor S. Davey - it was resolved: That pursuant to its Animal and Dog Control And Pound Services Agreement dated January 1, 2018 with the Animal Welfare Agency South Central Ontario operating as the Kitchener-Waterloo Humane Society now called The Humane Society of Kitchener- Waterloo & Str Society subcontracting dog licensing services or any portion thereof provided the subcontractor executes an agreement satisfactory to the City Solicitor to ensure that City data and personal information is adequately protected, no additional costs are incurred by the City, and the allocation of dog licensing revenue pursuant to the Agreement is not changed; and further, COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES MARCH 18, 2019 - 7 - CITY OF KITCHENER 4. CSD-19-005 - SUBCONTRACTING OF DOG LICENSING SERVICES BY THE HUMANE SOCIETY OF KITCHENER-WATERLOO & STRATFORD PERTH That the Deputy CAO & GM of Community Services be authorized to execute an agreement, subject to the satisfaction of the City Solicitor, with any subcontractor used by The Humane Society for dog licensing services and to which the Humane Society may also be a party to ensure adequate protection of City data and personal information, as outlined in Community Services Department report CSD-19-005. 5. DSD-19-046 - DOON SOUTH DRIVE TRAFFIC CALMING FOLLOW-UP REVIEW The Committee considered Development Services Department report DSD-19-046 dated March 1, 2019 recommending the various traffic calming measures located on Doon South Drive between Homer Watson Boulevard and Robert Ferrie Drive remain in place on a permanent basis. Mr. B. Cronkite was in attendance to respond to questions from the Committee. On motion by Councillor S. Davey - it was resolved: That the traffic calming measures (two (2) speed cushions, two (2) intersection narrowings, one (1) pedestrian refuge island and one (1) intersection improvement) located on Doon South Drive between Homer Watson Boulevard and Robert Ferrie Drive remain in place on a permanent basis, as outlined in Development Services Department report DSD-19-046. 6. DSD-19-042 - ARTIST-IN-RESIDENCE COMMISSION The Committee considered Development Services Department report DSD-19-042 dated January 20, 2019 recommending approval of the Commissioning Agreement and installation of st-in-Residence, Julie Sperling. Ms. K. Varin presented the Report and responded to questions from the Committee. On motion by Councillor S. Marsh - it was resolved: -in- Residence, Julie Sperling, as outlined in Development Services Department report DSD- 19-042, be approved; and further, That the Mayor and Clerk be authorized, subject to the satisfaction of the City Solicitor, to execute the Artist-in-Residence 2017 Commission Agreement with Julie Sperling. 7. CSD-19-006 - NOISE EXEMPTION REQUEST EVER AFTER MUSIC FESTIVAL - BINGEMANS - JUNE 6 - 9, 2019 The Committee considered Community Services Department report CSD-19-006 dated February 26, 2019 recommending approval of a noise exemption for the Ever After Music th Festival, being held at Bingemans Center on June 6, 7, 8, and 9, 2019. Ms. G. MacNeil was in attendance and responded to questions from the Committee. Mr. G. Matticchione, Beyond Oz Productions was in attendance in support of the staff recommendation. Councillor D. Schnider brought forward a motion to approve the recommendation as outlined in Report CSD-19-006. A motion permit the noise exemption on Thursday, June 6, 2019 until 9:00 p.m. rather than 11:00 p.m. as outlined in the Report. COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES MARCH 18, 2019 - 8 - CITY OF KITCHENER 7. CSD-19-006 - NOISE EXEMPTION REQUEST EVER AFTER MUSIC FESTIVAL - BINGEMANS - JUNE 6 - 9, 2019 and was LOST on a recorded vote, with Councillor S. Marsh voting in favour; and, Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, P. Singh, C. Michaud, J. Gazzola, K. Galloway-Sealock, D. Chapman and B. Ioannidis voting in opposition. Councillor M. Johnston was absent and accordingly did not vote. The following motion was voted on and was Carried Unanimously on a recorded vote. Councillor M. Johnston was absent and accordingly did not vote. On motion by Councillor D. Schnider - it was resolved: That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted for the Ever After Music Festival, to be held at Bingemans Center on June 6, 7, th 8, and 9, 2019, between the hours of 6:00 p.m. and 11:00 p.m. on the Thursday evening, 1:00 p.m. and 11:00 p.m. on the Friday evening, 1:00 p.m. and 11:00 p.m. on the Saturday evening, and 1:00 p.m. and 9:00 p.m. on the Sunday evening, as outlined in Community Services Department report CSD-19-006; and further, That the exemption is subject to the following conditions, which, if not complied with, will render the noise exemption null and void: a) There shall be no offensive language, in the opinion of City staff, generated from this music festival, audible in any adjacent residential neighbourhood. The event organizers will ensure that there is an on-site contact person accessible to correspond with City staff at all times during the event. b) The event organizers agree to respond accordingly to requests from City staff, during the event, in order to address community concerns that may arise with regard to the impact of noise heard within adjacent residential areas. c) The maximum decibel level (dBA) audible from a residential area shall not exceed 55 dBA. d) The event organizer will be responsible for the cost of a paid-duty Noise Officer, to be assigned specifically to this event which shall be paid in full prior to the event. The Committee recessed at 2:46 p.m. and reconvened at 2:52 p.m., Chaired by Councillor K. Galloway- Sealock with all members present, except for Councillor M. Johnston. 8. FIN-19-012 - WATER LEAK ADJUSTMENT POLICY The Committee considered Financial Services Department report FIN-19-012 dated January 14, 2019 recommending approval of the Water Leak Adjustment policy under Council Policy FIN- GRA-2014 (Water Leak Adjustment). Mr. S. Saleh presented the Report and responded to questions from the Committee. On motion by Councillor B. Ioannidis - it was resolved: That the attached policy FIN-GRA-2014 Water Leak Adjustment be approved, as outlined in Financial Services Department report FIN-19-012. 9. DSD-19-047 FCM/GMF FEASIBILITY STUDY: MUNICIPAL TOOLS FOR CATALYZING NET-ZERO ENERGY DEVELOPMENT The Committee considered Development Services Department report DSD-19-047 dated March 7, 2019 regarding receipt of the FCM/GMF Feasibility Study: Municipal Tools for Catalyzing Net- Zero Energy Development.Mr. B. Sloan and Mr. D. Satnik, s2eTechnologies and Development Inc. presented the Report and responded to questions from the Committee. COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES MARCH 18, 2019 - 9 - CITY OF KITCHENER 9. DSD-19-047 FCM/GMF FEASIBILITY STUDY: MUNICIPAL TOOLS FOR CATALYZING NET-ZERO ENERGY DEVELOPMENT On motion by Councillor S. Marsh - it was resolved: TFCM/GMF Feasibility Study: Municipal Tools for Catalyzing Net-Zero Ene be received for information and shared with interested stakeholders, as outlined in Development Services Department report DSD- 19-047; and, FCM/GMF Feasibility Study: Municipal Tools for Catalyzing Net- Zero Energy be used to conduct specific business cases, establish targets and engage with landowners for one or more pilot projects for: Areas undergoing significant redevelopment, such as the King/Victoria area The planning of new communities or neighbourhoods Other City-owned land that may be deemed surplus and available for development; and further, That, through continuous improvement, the City refine its development review process to allow for ease of implementation of net-zero energy development. 10. INS-19-005 - CONDITIONS OF SERVICE - CITY OF KITCHENER NATURAL GAS DISTRIBUTION SYSTEM The Committee considered Infrastructure Services Department report INS-19-005 dated March 4, 2019 regarding the endorsement of the City of Kitchener Natural Gas Distribution System Conditions of Service. Mr. G. St. Louis was in attendance to respond to questions from the Committee. On motion by Councillor B. Ioannidis - it was resolved: That the Conditions of Service City of Kitchener Natural Gas Distribution System document, be endorsed in principle, as outlined in Infrastructure Services Department report INS-19-005. The Committee recessed at 4:00 p.m. and reconvened at 4:09 p.m., Chaired by Councillor K. Galloway- Sealock with all members present, except for Councillor M. Johnston. 11. CSD-19-007 2019 LEISURE FACILITIES MASTER PLAN The Committee considered Community Services Department report CSD-19-007, dated March 7, 2019 regarding receipt of the 2019 Leisure Facilities Master Plan (LFMP), including the list of indoor and outdoor leisure facilities that have been prioritized for 2019 Development Charge Study and By-law update for possible funding options. Messrs. M. May, M. Hildebrand, R. Hagey, N. Lobley and B. Cheyne, Ms. K. Kugler, Ms. H. Foulds and Ms. L. Stewart were in attendance to respond to questions from the Committee. Ms. H. Foulds presented the Report advising the Leisure Facilities Master Plan (LFMP) is required to ensure the City provides appropriate recreation programs, services and facilities as Kitchener changes and grows. She indicated the LFMP is updated every five years to ensure the priorfunding priorities. She provided an overview of the prioritized list of indoor and outdoor facilities, noting once the list is approved, they will be referred to the 2019 Development Charge Study and By-law update for consideration of specific funding allocations and timing. A motion was brought forward by Councillor B. Ioannidis to approve the recommendation as outlined in Report CSD-19-007. COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES MARCH 18, 2019 - 10 - CITY OF KITCHENER 11. CSD-19-007 a timeline of between 2019/2020 to complete the detailed business case related to a new arena, as outlined in recommendation 11 of Report CSD-19-007. Councilland was LOST on a tie on a recorded vote, with Councillors K. Galloway-Sealock, S. Marsh, D. Schnider, B. Ioannidis, S. Davey voting in favour; and, Mayor B. Vrbanovic and Councillors P. Singh, C. Michaud, J. Gazzola and D. Chapman voting in opposition. Councillor M. Johnston was absent and accordingly did not vote. The following motion was then voted on clause by clause on a recorded vote. On motion by Councillor B. Ioannidis - it was resolved: That the 2019 Le Community Services Department report CSD-19-007 be received; and, That consideration of the recommendations be referred to future departmental business planning and budget processes; and further, That the following list of indoor and outdoor leisure facilities that have been prioritized for development charge (DC) funding be approved and referred to the 2019 Development Charge Study and by-law update for consideration of specific funding allocations and timing: Indoor Recreation Facilities Outdoor Recreation Facilities Huron-Brigadoon community centre (CSD-18-089) 1. Indoor pool (RBJ Schlegel Park) 1. Trails 2. Indoor turf (RBJ Schlegel Park) 2. Sport fields (RBJ Schlegel Park) 3. Mill-Courtland community centre 3. Neighbourhood parks and playgrounds expansion 4. Rosenberg community centre 4. Sport fields (general) 5. Forest Heights community centre 5. City wide parks (Victoria Park, McLennan expansion Park, Huron Natural Area, Kiwanis Park) Clause 1 Carried Unanimously on a recorded vote. Absent: M. Johnston Clause 2 Carried on a recorded vote. In Favour: Mayor B. Vrbanovic and Councillors S. Marsh, C. Michaud, D. Chapman, D. Schnider, K. Galloway-Sealock, S. Davey, B. Ioannidis and P. Singh. Contra: Councillor J. Gazzola Absent: M. Johnston 12. ADJOURNMENT On motion, this meeting adjourned at 5:48 p.m. D. Saunderson Committee Administrator