HomeMy WebLinkAboutCAO-19-004 - Compass Kitchener Advisory Committee Work ProgramREPORT TO:Council
DATE OF MEETING:April 1, 2019
SUBMITTED BY:Kathryn Dever,Director,Strategy & Corporate Performance,
519 741-2200 ext. 7370
PREPARED BY:Karen Cooper, Manager, Strategic & Business Planning,
519 741-2200 ext. 7817
WARD (S) INVOLVED:All
DATE OF REPORT:March 25,2019
REPORT NO.:CAO-19-004
SUBJECT:Compass Kitchener Advisory Committee Work Program
___________________________________________________________________________
FOR DISCUSSION
BACKGROUND:
Council Policy GOV-BOA-077(Compass Kitchener Terms of Reference)identifies the goals,
objectives and responsibilities of the Compass Kitchener Citizen Advisory Committee. In
summary, responsibilities include:
Designing and implementing public engagement processes in collaboration with staff to
community priorities before each municipal election.
Reporting to Council on critical community priorities to assist in the establishment of,and
updating of,C
Developing evaluation criteria in collaboration with staff
priorities
Plan for the Cityof Kitchener.
Reporting on performance to Council and the Community on an annual (Report Card)
basis.
Ensuring communication and collaboration among Advisory Committees of Council by
convening two yearly meetings, one for Chairs and Vice Chairs and the second for all
Developing a yearly workplan and submitting it to Council for feedback.
REPORT:
Compass Kitchener has requested that its2019Work Plan be submitted to Council for feedback.
TheCompass Kitchener2019 Work Programisincluded asAttachment 1 to this report. Priorities
include:
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.a. - 1
2015-2018 Strategic Plan;
Development of evaluation criteria for the upcoming 2019-2022 Strategic Planto be
completed jointly with city staff;
Communication/Collaboration among Advisory Committees continue to build
st
Judy Stephens-Wells, Chair of Compass Kitchener, willbe in attendance at the April 1Council
meeting and is available to discuss the work program with Council.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the C.
FINANCIAL IMPLICATIONS:
None.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Dan Chapman, CAO
Appendix A:Compass Kitchener 2019Work Plan
1.a. - 2
Appendix A:COMPASS KITCHENER2019 WORK PLAN
Compass Kitchener gains community input and participation in order to provideadvice to Council on
strategic plan. The Committee
reportsdirectly to Counciland developsa yearly workplan to submit to Council for feedback.
ResponsibilityItemCompass Kitchener
Meeting Dates
Administration
1.OrientationJanuary 9, 2019
Comply with City policies for Committees
2.Conflict of InterestJanuary 9, 2019
3.Code of ConductJanuary 9, 2019
4.Chair & Vice Chair TrainingFebruary12, 2019
Work Plan
February 19, 2019
1.2019 Work Plan
Develop a yearly workplan and submitit to November 6, 2019
2.2020 Work Plan
Council for feedbackDecember 4, 2019
Advisory Committee Collaboration
1.All Advisory Committees MeetingJanuary 9, 2019
a)Follow up onevaluation ideasreceived atJanuary 24, 2019
Bring Advisory Committees of Council together
January 24 MeetingFebruary 19, 2019
on a regular basis to share information and
identify opportunities for collaboration.
2.Advisory Committee Chairs +Vice Chairs MeetingSeptember 4, 2019
a)Select a date, location & agendaOctober 2, 2019
b)Facilitate/record discussion(Oct/Nov Chair
c)Follow-up on Action ItemsMeeting TBD)
Citizen Report Card
1.2018 Citizen Report CardsJanuary 9, 2019
Determine evaluation criteria for use in
a)2018 Year endFebruary 19, 2019
measuring Council implementation of strategic
b)2015-2018 Term endMarch 6, 2019
priorities
Establish a reporting tool(s) to monitor progress
on implementing changes in collaboration with
2.2019-2022 Evaluation Approach for New StrategicApril, 3, 2019
staff.
PlanMay1, 2019
June 5, 2019
Monitor and evaluate progress against
achievement of strategic priorities.
3.2019 Citizen Report CardDecember 4, 2019
Report on progress made toward achieving
strategic prioritiesto Council and the community
on an annual (Report Card) basis.
Strategic Plan
1.2019-2022 Strategic PlanApril 3, 2019
Provideadvice on strategic plan preparation
a)Provide input and feedback on draft planMay 1, 2019
1.a. - 3