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HomeMy WebLinkAboutCouncil Minutes - 2019-04-01 SMaxyFill Sd6111L[dlaLVA IILl Lei I*? APRIL 1, 2019 CITY OF KITCHENER A special meeting of City Council was held at 1:35 p.m. this date, chaired by Mayor B. Vrbanovic with all members present. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. 619ZT_lIxel["&I*$y[01kil a. CAO -19-004 - Compass Kitchener Advisory Committee Work Program Council considered Chief Administrator's Office report CAO -19-004 (K. Cooper) dated March 25, 2019, regarding the Compass Kitchener Advisory Committee Work Program. Ms. K. Cooper, Manager of Strategic & Business Planning, provided opening remarks and introduced Ms. J. Stephens -Wells, Chair of Compass Kitchener. Ms. Stephens -Wells presented the report and provided a brief overview of Compass Kitchener's 2019 Work Plan. She outlined the five Work Plan priorities, which include: Administration; Work Plan; Advisory Committee Collaboration; Citizen Report Card; and, the Strategic Plan. Members of Council provided feedback on the Work Plan. CAO -19-005 - Compass Kitchener 2015-2018 Strategic Plan Evaluation Council considered Chief Administrator's Office report CAO -19-005 (K. Cooper) dated March 26, 2019, regarding the Compass Kitchener 2015-2018 Strategic Plan Evaluation. Ms. J. Stephens -Wells, Chair of Compass Kitchener, presented the report providing a brief overview of the results from Compass Kitchener's evaluation of the City of Kitchener's progress in implementing the 2015-2018 Strategic Plan. She listed the strategic plan goals, which include: Open Government; Strong and Resilient Economy; Safe and Thriving Neighbourhoods; Sustainable Environment & Infrastructure; and, Effective and Efficient City Services, noting the implementation of projects was not balanced across the strategic goals. She stated the highlights and lowlights identified for each strategic plan goal and outlined Compass Kitchener's recommendations arising from the evaluation, it was suggested the initiatives from the 2015-2018 Strategic Plan be targeted for completion in the 2019- 2022 Strategic Plan. Mr. D. Chapman, Chief Administrative Officer, advised staff is supportive of Compass Kitchener's recommendations and shares the view that too many projects are distributed unevenly among the strategic plan goals. He noted there should be a greater focus on completing transformative strategic projects in the 2019 business plan and indicated the need for measureable outcomes at the outset of planning projects to ensure the success of the project can be assessed relative to the those outcomes. C. CAO -19-006 - Council Review of Draft 2019-2022 Strategic Plan Goals and Actions Council considered Chief Administrator's Office report CAO -19-006 (K. Cooper) dated March 26, 2019, regarding the goals and actions for a new Strategic Plan for 2019-2022. Mr. D. Chapman, Chief Administrative Officer, provided opening remarks, stating the 2019-2022 Strategic Plan has a total of 25 action items and 5 goal statements for Council's feedback and public review. Ms. K. Cooper, Manager of Strategic & Business Planning, provided an overview of the proposed Strategic plan goals and actions, and highlighted the action items were revised based on the feedback from Council at the January 29, 2019 meeting. She advised the purpose of this report is to validate the 2019-2022 Strategic Plan content with Council prior to conducting the final round of qualitative public feedback in April and May 2019. She asked Council to provide feedback on the following questions: 1. Has Council's feedback from the January 29, 2019 strategic session been suitably addressed in the revised goal and action statements? 2. Is Council sufficiently satisfied with the goal and action statements such that they can be shared with the community for a final round of public input prior to finalization at a future Council meeting? SPECIAL COUNCIL MINUTES April 1, 2019 -52- CITY OF KITCHENER 3. Does Council have any feedback on the process to engage with the public on the draft Strategic Plan goals and actions as outlined in the Next Steps section of the report? Mr. Chapman advised staff will provide Council a summary of the feedback received this date, noting staff will clarify the language in the creative hub action item before sharing the Strategic Plan with the public for input. He further noted staff will have an opportunity to finalize the strategic goals and actions in May, 2019. The meeting then recessed at 3:25 p.m. and reconvened at 3:45 p.m. chaired by Mayor B. Vrbanovic with all members present. f►7•aILIa RJQW/AX6]adi1:1LIN ay:Fill :TC]:&IUNIs] 01111*yi1►1oil :LTdI:11113o]aIIs] 0K Council considered Financial Services Department report FIN -19-029 (R. Hagey), dated March 6, 2019, regarding options for a Development Charge (DC) rate increase. Mr. C. Binning, Hemson Consulting, presented the report, providing Council with an overview of the Development Charge study process, noting the process is consistent with the requirements of the Development Charges Act. He provided Council with three rate scenarios: Scenario 1 — maximum development charge rates, Scenario 2 — 50% Development Charge Rate Change for Suburban Residential, and Scenario 3 — 25% Development Charge Rate Change for Suburban Residential. He noted the Regional rate impact to the City's development charges and provided a rate comparison with other Ontario municipalities that have recently adjusted their rates. He further indicated the impact of reducing development charge rates, stating certain projects would not receive funding if Scenario 2 or 3 are endorsed by Council. He advised the DC background study will be completed by April 25, 2019, noting the statutory public meeting will be held on May 13, 2019 with the passage of the DC by-law planned for June 24, 2019. Mayor B. Vrbanovic left the meeting and Councillor B. loannidis assumed the Chair. Mr. R. Hagey, Director of Financial Planning, advised staff are requesting Council's feedbackto prepare the Development Charges Background Study and asked the following questions: 1. Which rate scenario are you most comfortable with? 2. If it isn't the maximum charge (Scenario 1), which capital projects do you think should/shouldn't be included? He noted the rate scenario endorsed by Council would be used in public consultation before finalizing the DC rate increase in June, 2019. He indicated all three scenarios presented by staff this date are below the average development charge increase for large municipalities in Ontario. He further identified the projects in each of the three scenarios that would have full funding, reduced funding, further reduced funding, or no funding. Mayor B. Vrbanovic re-entered the meeting and reassumed the Chair. A motion was brought forward by Councillor K. Galloway-Sealock, seconded by Councillor J. Gazzola, to direct staff to seek public consultation on 'Scenario 1 — Maximum Development Charge Rates' as outlined in Report FIN -19-029. A recorded vote was requested. Moved by Councillor K. Galloway-Sealock Seconded by Councillor J. Gazzola "That staff be directed to seek public consultation on 'Scenario 1 — Maximum Development Charge Rates' as outlined in FIN -19-029." In Favour: Mayor B. Vrbanovic and Councillors J. Gazzola, M. Johnston, D. Schnider, D. Chapman, S. Marsh, K. Galloway-Sealock, and C. Michaud. Contra: Councillors P. Singh, S. Davey, and B. loannidis. SPECIAL COUNCIL MINUTES April 1, 2019 -53- CITY OF KITCHENER Carried. 3. IN -CAMERA MEETING AUTHORIZATION Mayor B. Vrbanovic advised of an additional item for in -camera discussion this date regarding a personnel matter. He further advised a motion to waive notice was required to be approved by 2/3 of the Council members present. Moved by Councillor S. Marsh Seconded by Councillor M. Johnston "That in accordance with Section 25.4.4 (f) of City of Kitchener Municipal Code Chapter 25 (Procedure) the notice requirements be waived to add a personnel matter to the in -camera meeting being held this date. Carried with the required 2/3 of the Council members present. Moved by Councillor M. Johnston Seconded by Councillor K. Galloway-Sealock "That an in -camera meeting of City Council be held immediately following this special meeting to consider two matters subject to solicitor -client privilege, one of which is also a land acquisition/disposition matter, a matter related to city owned commercial/financial information with monetary value, and a personnel matter." On motion the meeting adjourned at 5:21 p.m. MAYOR C RK Carried.