HomeMy WebLinkAboutFIN-19-041 - Sole Source - Supervisory Control and Data Acquisition (SCADA) SoftwareREPORT TO:Committee of the Whole
DATE OF MEETING:2019-05-27
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Laurie Stecho, Supervisor of Procurement,519-741-2200 ext. 7089
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-04-24
REPORT NO.:FIN-19-041
SUBJECT:Sole Source Supervisory Control and Data Acquisition (SCADA)
Software
__________________________________________________________________________________________
RECOMMENDATION:
That GE Intelligent Platforms Canada Company, Mississauga, Ontario, be the sole source
provider for the purchase of Supervisory Control and Data Acquisition (SCADA) software
at a cost of $99,977.46plus H.S.T. of $12,997.07for a total of $112,974.53,plusongoing
licensing and support of the software for five (5) additional years, provided a satisfactory
contract is executed.
BACKGROUND:
In 2016, the City completed a Supervisory Control and Data Acquisition (SCADA) Needs
Study.The purpose of the study
for sanitary sewage pumping stations, identify needs and recommend an implementation plan.
The SCADA Needs Study found that all three layers; software, hardware and
telecommunications layers ofthe SCADA system are aging and in need of an
upgrade/replacement to bring the system up to industry standards and to address obsolete
technologies.
necessitates the management of SCADA as a critical asset.
A component of the SCADA Needs Study was to evaluate various software packages and select
This was achieved through workshops with
staff.Through the evaluation, the GE SCADA iFIX was selected as the software package
The scope of work for this phase of the project includes the purchase of the GE iFIX SCADA
software package.The SCADA Needs Study evaluated several software vendors.The GE iFIX
SCADA package was selected based on support, integrator knowledge, standards availability,
architecture and cost.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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GE iFIX software distribution is controlled by GE and as such there is only one licenced vendor
for this in Ontario.Therefore, the purchase of this software is under the sole sourcing provisions
of the Purchasing By-law
This procurement is the next step in a multistep implementation.Council has approved the
funding and purchases of services related to the SCADA Needs Study, the SCADA design, and
staff are now moving toward the implementation through the procurement of required hardware
and software.
REPORT:
As per clause 170.8.2of the Purchasing By-law 2017-The use of a Non-Standard
Procurement process is only permitted under the following circumstances:
b.where only one Supplier is able to meet the requirements of a Procurement in order
to:
i.ensure compatibility with existing products;
ii.recognize exclusive rights, such as exclusive licenses, copyright and patent
rights; or
iii.maintain specialized products that must be maintained by the manufacturer
or its representative;
As per clause 170.8.3 of the Purchasing By-law 2017-106, it states, All non-standard
Procurementprocesses must be approved and conducted in accordance with this By-law
including the table set out in this section and all applicable procedures.
RequirementProcurementProcurementApproval Authority
ValueProcess
Excluding Taxes
Goods, Up to $99,999Non-Competitive or Director of Supply
Services, Construction, Limited CompetitionServices
Consulting Services
Goods, Greater than Non-Competitive or Council
Services, Construction,$100,000Limited Competition
Consulting Services
The recommendation was reviewed by S. Allen, Manager of Engineering Design and Approvals
and K. Mick, Design and Approvals Engineer, who concur with the above recommendation.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this purchase (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital budget. The estimated surplus (D) will remain
within the account to help fund SCADA construction costs.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY:Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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