HomeMy WebLinkAboutFIN-19-044 - T19-082 One (1) All-Wheel Drive 17.8 kw (23.9 hp) Diesel Turf TractorREPORT TO:Committee of the Whole
DATE OF MEETING:2019-05-27
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Alex Albrecht,Procurement Specialist,519-741-2200 ext. 7216
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-05-07
REPORT NO.:FIN-19-044
SUBJECT:T19-082One (1) All-Wheel Drive 17.8 kw (23.9 hp) Diesel Turf Tractor
with Cut and Line Self-Propelled Athletic Field Painter
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RECOMMENDATION:
That Tender T19-082One (1) All-Wheel Drive 17.8 kw (23.9 hp) Diesel Turf Tractor with Cut
and Line Self-Propelled Athletic Field Painter, be awarded toSimplistic Lines Inc.,
Stratford, Ontario, at their tendered price of $109,975., plus H.S.T. of $14,296.75, for a
total of $124,271.75.
BACKGROUND:
Thisunit will replace 6079 in INS-Parks and Cemeteriesas approved for replacement in the
2019Annual Fleet EquipmentReview. Thisunit will be used forline painting and mowing of
sports fields.Theunit is global position systemcontrolled and eliminates the need for manual
field marking setup and layout.The unit being replaced is 10years old with an 8year lifecycle.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-Regardless of Procurement
Value, the Director of Supply Services shall submit a report to Council recommending award of
a purchase greater than $100,000 if any one or more of the following conditions apply: c. only
one Bid was received in response to a Sol
Tenders were advertised publicly on the City of Kitchenerwebsite. Documents were downloaded
byone(1) interested partyand by the closing date ofTuesday April 23, 2019,one(1) tender
had been received.
The following tender wasreceived:
Bid Price
Simplistic Lines Inc.Stratford ON$ 124,271.75*
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Only one bid was received because Simplistic Lines Inc. is the only manufacturer of this
specialized type of unit in North America.
The tender was reviewed by M. Born, Managerof Fleet, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
equipment is included within the approved capital budget. The estimated surplus (D) will
remain within the Equipment Reserve Fund to fund future equipment purchases.
Tender T19-082
Supply and Install One (1) All-Wheel Drive 17.8 kw (23.9 hp) Diesel Turf Tractor with
Cut and Line Self-Propelled Athletic Field Painter
Estimated Cost for this Tender
Tender T19-082 costs including HST$124,271.75
less: HST rebate on tender(12,361.19)
Net Cost Being Awarded111,910.56 A
Projected Costs for Additional Outfitting
Total Estimated Cost for this Tender$111,910.56 C
Budget for this Tender
Replacement of unit 6079 in INS -Parks and Cemeteries120,000.00 B
Estimated Surplus/(Deficit) for this Tender (B -C) 8,089.44 D
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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