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HomeMy WebLinkAboutFIN-19-044 - T19-082 One (1) All-Wheel Drive 17.8 kw (23.9 hp) Diesel Turf TractorREPORT TO:Committee of the Whole DATE OF MEETING:2019-05-27 SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214 PREPARED BY:Alex Albrecht,Procurement Specialist,519-741-2200 ext. 7216 WARD (S) INVOLVED:N/A DATE OF REPORT:2019-05-07 REPORT NO.:FIN-19-044 SUBJECT:T19-082One (1) All-Wheel Drive 17.8 kw (23.9 hp) Diesel Turf Tractor with Cut and Line Self-Propelled Athletic Field Painter __________________________________________________________________________________________ RECOMMENDATION: That Tender T19-082One (1) All-Wheel Drive 17.8 kw (23.9 hp) Diesel Turf Tractor with Cut and Line Self-Propelled Athletic Field Painter, be awarded toSimplistic Lines Inc., Stratford, Ontario, at their tendered price of $109,975., plus H.S.T. of $14,296.75, for a total of $124,271.75. BACKGROUND: Thisunit will replace 6079 in INS-Parks and Cemeteriesas approved for replacement in the 2019Annual Fleet EquipmentReview. Thisunit will be used forline painting and mowing of sports fields.Theunit is global position systemcontrolled and eliminates the need for manual field marking setup and layout.The unit being replaced is 10years old with an 8year lifecycle. REPORT: As per clause 170.7.3 of the Purchasing By-law 2017-Regardless of Procurement Value, the Director of Supply Services shall submit a report to Council recommending award of a purchase greater than $100,000 if any one or more of the following conditions apply: c. only one Bid was received in response to a Sol Tenders were advertised publicly on the City of Kitchenerwebsite. Documents were downloaded byone(1) interested partyand by the closing date ofTuesday April 23, 2019,one(1) tender had been received. The following tender wasreceived: Bid Price Simplistic Lines Inc.Stratford ON$ 124,271.75* 1.iii - 1 Only one bid was received because Simplistic Lines Inc. is the only manufacturer of this specialized type of unit in North America. The tender was reviewed by M. Born, Managerof Fleet, who concurs with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: the delivery of core service. FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this equipment is included within the approved capital budget. The estimated surplus (D) will remain within the Equipment Reserve Fund to fund future equipment purchases. Tender T19-082 Supply and Install One (1) All-Wheel Drive 17.8 kw (23.9 hp) Diesel Turf Tractor with Cut and Line Self-Propelled Athletic Field Painter Estimated Cost for this Tender Tender T19-082 costs including HST$124,271.75 less: HST rebate on tender(12,361.19) Net Cost Being Awarded111,910.56 A Projected Costs for Additional Outfitting Total Estimated Cost for this Tender$111,910.56 C Budget for this Tender Replacement of unit 6079 in INS -Parks and Cemeteries120,000.00 B Estimated Surplus/(Deficit) for this Tender (B -C) 8,089.44 D COMMUNITY ENGAGEMENT: INFORM council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1.iii - 2