HomeMy WebLinkAboutFIN-19-045 - T19-054 Iron Horse Trail North and South Section ImprovementsREPORT TO:Committee of the Whole
DATE OF MEETING:2019-05-27
SUBMITTED BY:Margaret Fisher,Director of Procurement,519-741-2200 ext. 7214
PREPARED BY:Steve Rudak, Procurement Specialist,519-741-2200 ext. 7213
WARD (S) INVOLVED:Wards9and10
DATE OF REPORT:2019-05-16
REPORT NO.:FIN-19-045
SUBJECT:T19-054 Iron Horse Trail North and South Section Improvements
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-054 Iron Horse Trail North and South Section Improvements, be awarded
to Coco Paving Inc., Petersburg, Ontario, at their adjusted tendered price of
$2,144,696.50, including provisional itemand contingenciesof $458,646.15, plus H.S.T. of
$278,810.54, for a total of $2,423,507.
BACKGROUND:
TheIron Horse Trail Improvement Strategy was completed by the City and approved by Council
inNovember 2015. The improvement strategy focused on community input and the
development of a vision for the trail corridor. In 2018, the central section improvements of the
Iron Horse Trail,from Gage Avenueto Queen Street South,werecompleted.
The north and south section improvements arethe continuanceof thisstrategy for the Iron Horse
Trail. Improvements under this tenderinclude trail widening, lighting, roadway crossings, site
furnishings and landscaping.
Work is scheduled tobegin spring/summer 2019,and be completed by May 2020.
REPORT:
Tenders were advertised publicly on the City of Kitchener website.Documents were
downloaded by thirty-two (32)interested parties and by the closing date of Tuesday April 30,
2019,seven (7)tenders had been received.
The tenders were reviewed by M. Parris, Landscape Architect, L. Christensen, Multi-Use
Pathway and Trai
project, who concur with the above recommendation.
***This information is available in accessible formats uponrequest. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.iv - 1
The following tenders were received:
Bid PriceAdjustedBid Price
Coco Paving Inc.PetersburgON$2,466,790.01$2,423,507.00*
Kingsvalley Landscape Contractors Inc.MapleON$2,517,108.90$2,439,138.90
Network Sewer and Watermain Ltd.CambridgeON$2,482,642.55$2,439,465.00
Steed and Evans Ltd.St. JacobON$2,579,542.08$2,531,545.30
BrantcoConstructionCambridgeON$2,630,543.95$2,550,031.40
Hardscape Concrete &InterlockCambridgeON$2,824,969.78$2,759,017.20
CSL Group Ltd.AncasterON$3,586,490.46$3,517,278.00
The adjustedbid priceremovedprovisional items;12.01 remove and decommission monitoring
well,12.02 remove and dispose of contaminated fill material and 12.03 sub-excavation and
disposal off site.These items areunknowns that may be required during constructionandif
required will be fundedthrough the contingency.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
1.iv - 2
FINANCIAL IMPLICATIONS:
The net cost for this Tender(A), is fair and reasonable for a project of this scope although the
upset limit is slightly higher than the funding available (B) for this project. Funding for this project
is included within the approved capital budget. The estimated deficit (E) will be funded from the
general trails provision.
T19-054
Iron Horse Trail North & South
Estimated Cost for this Phase of Work
Tender T19-054 costs, including HST2,423,507
less: HST rebate(241,064)
Net Cost Being Awarded2,182,443 A
Costs incurred to date -
Projected Costs: Staff Time/Permitting/Signage -
Total Estimated Cost for this Phase of Work2,182,443 C
Budget for this Phase of Work
Iron Horse Trail Improvements2,100,000
Cycling Master Plan50,000
Trans-Canada CIP Grant30,000
Total Budget for this Phase of Work2,180,000 B
Total Estimated Surplus/(Deficit) (2,443)E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS-15-058 Iron Horse Trail Improvement Strategy, November 2, 2015, Community and
Infrastructure Services Committee
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.iv - 3