HomeMy WebLinkAboutFCS Minutes - 2019-06-10More Homes, More
Choices Act
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
JUNE 10, 2019-34-CITY OF KITCHENER
2.DSD-19-137-THREE-YEAR FUNDING AGREEMENT WITH THE PROVINCE OF ONTARIO
AND CITY OF KITCHENER FOR THE WATERLOO REGION SMALL BUSINESS CENTRE
(CONT’D)
That the Manager, Waterloo Region Small Business Centre, and the Executive Director,
Economic Development, be delegated authority to execute recipient grant agreements,
subject to the satisfaction of the City Solicitor, for the Starter Company Plus and Summer
Company programs.”
3.CSD-19-018-NOISE EXEMPTION –HOLY TRINITY SERBIAN CHURCH
-700 FISCHER HALLMAN ROAD –JUNE 15AND 16, 2019
The Committee considered CommunityServices Department report CSD-19-018dated May 17,
2019 recommending approval ofa noise exemption for the Holy Trinity Serbian Church for their
annual Food Festival and Bull Roast being held at 700 Fischer Hallman Road on June 15 and
16, 2019 from 11:00 a.m. to 11:00 p.m.
It was noted any recommendation arising from this matter would be considered at a special
Council meeting later this date.
On motion by Councillor K. Galloway-Sealock
it was resolved:
“That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to the Holy Trinity Serbian Orthodox Church at 700 Fischer Hallman Road, for
their annual Food Festival and Bull Roast to be held on June 15 and June 16, 2019,
between the hours of 11:00 a.m. to 11:00 p.m.”
Councillor P. Singh entered the meeting at this time.
4.FIN-19-050-PARTICIPATORY BUDGETING DEBRIEF
The Committee considered FinancialServices Department report FIN-19-050dated May 17,
2019regarding the participatory budgeting (PB) process.
Mr. S. Geobey, University of Waterloo, was in attendance to speak to the participatory budgeting
pilot program at the City. He noted the recent process has seen an increase in citizen
engagement beyond what was expected at the beginning of the pilot program. He further
indicated the University would be interested acontinuing in partnersip to develop and grow the
participatory budgeting program.
Councillor B. Ioannidis entered the meeting at this time.
In response to questions, Ms. Geobey noted the total cost for the pilot program was $20K for
the City of Kitchener and $20K for the Unversity of Waterloo, not including total staff time for
both orgnizations. He further cautioned against significantly expanding the program to quickly,
but suggested alimited budget within a limited geographic boundary may be an excellent next
step if the citywanted to grow the program fasterwith less constrants than the previous pilot
programs in Sandhills and Elmsdale parks. It was noted that during the pilot program, the public
was made aware of the costs associated with the design elements before and during voting.
Inresponse to questions, Ms. D. McGoldrick,General Manager, Infrastructure Services,noted
generally staff approach park designswithin the bounds of the budget set by Council and scale
the scope of the design features to fit accordingly. Staff were requested to circulate to members
of Council, before the next Council meeting, a costing estimate of the process should it be an
internal program (with no assistance from the University of Waterloo), including a breakdown of
costs associated with staff time.
On motion by Councillor S. Marsh
it was resolved:
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
JUNE 10, 2019-35-CITY OF KITCHENER
4.FIN-19-050-PARTICIPATORY BUDGETING DEBRIEF (CONT’D)
“That staffing and funding requirements for a permanent participatory budgeting solution be
brought back to Council through the 2020 budgeting process, as outlined in Financial
Services Department report FIN-19-050.”
The Committee recessed at 11:16 a.m. and reconvened at 12:55 p.m., Chaired by Councillor S. Davey
with all members present.
5.FIN-19-049-2019 DEVELOPMENT CHARGES BY-LAW
The Committee considered Financial Services Department report FIN-19-049dated May 30,
2019 recommending approval of changes to the 2019 Development Charges By-law as attached
to the Report.
Mr. S.Krzeczunowicz, HemsonConsulting, was in attendance to speak to the updated
Development Charges rates andaddressed the implications ofBill 108, More Homes, More
Choices Act, to the city’s development changes. He indicated based on recent discussions with
provincial colleagues with respect to any transitional provisions from the Development Charges
Act to the amending Bill 108 legislation, staff are confident the rates set out in the report are the
rates that can be considered by Council.
In response to questions, Mr. D.Chapman, Chief Administrative Officer, noted any exemptions
to the Development Changes By-Law is required to be funded. He suggested the city could use
a set reservefundto cover development charges associated with affordable housing
developments. He noted, the Development Charges By-law is not the appropriate tool to address
affordable housing. It was suggested Council consider options for affordable housing
development during future discussions on the city’s affordable housing strategy.
On motion by Councillor K. Galloway-Sealock
it was resolved:
“That the Development Charge Background Study as amended in Attachment 1 and the
capital forecasts prepared in conjunction with the Study in accordance with Section 10 of the
Development ChargesAct, 1997, be adopted; and,
That future excess capacity identified in the Development Charge Background Study be paid
for by development charges or other similar charges; and,
That where grant funding is provided for a growth related project, to the extent possible, be
used to fund the non-growth portion of the project; and,
That the Local Service Guidelines in the form attached to Financial Services Department
report FIN-19-049, be approved; and further,
That the Development Charges By-law in the formattached to Report FIN-19-049, be
approved.”
6.COR-19-024-PAYDAY LOAN ESTABLISHMENTS
The Committee considered Corporate Services Department report COR-19-024 dated May 29,
2019 recommending approval to amend the Business Licensing By-law 2017-139 forthe
addition of the Payday Loan Establishment Schedule attached as Appendix ‘A’; and,approval
of feesas set out in the Report.
On motion by Councillor S. Marsh
it was resolved:
“That the Business Licensing By-law 2017-139, be amended to add the PaydayLoan
Establishment Schedule (Schedule 17.1), as outlined in Corporate Services Department
report COR-19-024 attached as Appendix ‘A’ ; and,
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
JUNE 10, 2019-36-CITY OF KITCHENER
6.COR-19-024-PAYDAY LOAN ESTABLISHMENTS (CONT’D)
That the fees set out in Report COR-19-024 related to PaydayLoan Establishments, be
approved; and further,
That the 2020 User Fee Schedule include the Payday Loan Establishment fees.”
7.COR-19-025-INTEGRITY COMMISSIONER ADVICE UNDER THE MUNICIPAL CONFLICT
OF INTEREST ACT AND CODE OF CONDUCT HOUSEKEEPING AMENDMENTS
The Committee considered CorporateServices Department report COR-19-025dated May21,
2019 regardingthe retainment of ADR Chambers, Toronto Ontario, as Integrity Commissioner
for advice under the Municipal Conflict of Interest Act; and,amendments to Council Policy GOV-
COU-005 as outlined in the Report.
On motion by Councillor J. Gazzola
it was resolved:
“That ADR Chambers, Toronto Ontario, be retained to provide the provisional functions
(1-5) as outlined in Corporate Services Department report COR-19-025 at their quoted
hourly rate; and,
That costs incurred to access the additional provisional functions of the Integrity
Commissioner, if any, be tracked for a one-year period from 2019 to 2020 to inform a
recommendation for an appropriate budget, if required, as part of the 2021 budget
process; and further,
That the Council Policy GOV-COU-005, Code of Conduct for Members of Council, Local
Boards and Advisory Committees, be amended to reflect the proposed changes, as
outlined in Report COR-19-025.”
8.DSD-19-098-KITCHENER ECONOMIC DEVELOPMENT STRATEGY –PUBLIC
CONSULTATION
The Committee considered DevelopmentServices Department report DSD-19-098dated May
22, 2019 regardinga public consultation to inform the City’s next Economic Development
Strategy.
Mr. C. Bluhm, Executive Director, Economic Development, Ms. L. Chlumsky, Economic
Development Analyst, and Ms. L. Connor, Economic Researcher, were in attendance to speak
to the public consultations planned for the city’s next Economic Development Strategy. The
following questions were asked of the Committee:
1.Are you supportive of the proposed consultation approach?
2.Are you supportive of the goals?
3.Do you agree thatthe plan could have a horizon beyond 4 years?
Members of the Committee suggested: Future Economic Development Strategies could be
aligned with the term of Council; looking for partnership opportunitieswith the University of
Waterloo to use research for best practices; and, rethinking the purpose of stripmalls throughout
the city suberbsand looking for revitilization opportunities within those spaces. It was further
suggested that Council be involved and engaged early in the community and stakeholder
consultation process to provide meaningful input, rather than comments at the end of the
process.
On motion by Councillor B. Ioannidis
it was resolved:
“That staff be directed to undertake a comprehensive community and stakeholder
consultation to inform the City’s next Economic Development Strategy, as outlined in
Development Services Department report DSD-19-098.”
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
JUNE 10, 2019-37-CITY OF KITCHENER
9.DSD-19-143-DISASTER MITIGATION AND ADAPTATION FUND SUPPLEMENTARY
AGREEMENTS
The Committee considered DevelopmentServices Department report DSD-19-143dated May
27, 2019 authorizing the Mayor and Clerk to executeDisaster Mitigation and Adaptation Fund
(DMAF) supplementary agreementswith the Grand River Conservation Authority, and Reep
Green Solutions.
On motion by Councillor K. Galloway-Sealock
it was resolved:
“That the Mayor, Chief Administrative Officer or a General Manager is hereby authorized
to execute the Disaster Mitigation and Adaptation Fund (DMAF) ultimate receiver
agreement, as outlined in Development Services Department report DSD-19-143 with the
Grand River Conservation Authority; said agreement and other related documentation to
be to the satisfaction of the City Solicitor; and further,
That the Mayor, Chief Administrative Officer or a General Manager is hereby authorized
to execute a contract with Reep Green Solutions for the provision of community
engagement services throughout the duration of the agreement with Infrastructure
Canada under the DMAF project; said agreement and other related documentation to be
to the satisfaction of the City Solicitor.”
10.ADJOURNMENT
On motion, this meeting adjourned at 2:25p.m.
J. Bunn
Manager, Council & Committee Services/
Deputy City Clerk