HomeMy WebLinkAboutCIS Minutes - 2019-06-17COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
JUNE 17, 2019 CITY OF KITCHENER
The Community and Infrastructure Services Committee met this date, commencing at 9:30 a.m.
Present: Councillor K. Galloway-Sealock - Chair
Mayor B. Vrbanovic and Councillors D. Chapman, S. Davey, J. Gazzola, M. Johnston, S.
Marsh, C. Michaud, D. Schnider and P. Singh.
Staff: D. Chapman, Chief Administrative Officer
M. May, Deputy CAO & General Manager, Community Services
V. Raab, General Manager, Corporate Services
J. Readman, General Manager, Development Services
J. Lautenbach, Chief Financial Officer, Financial Services
D. McGoldrick, General Manager, Infrastructure Services
G. MacNeil, Director, By-law Enforcement
B. Cronkite, Director, Transportation Services
M. Hildebrand, Director, Neighbourhood Programs & Services
A. Pinard, Director, Planning
S. Roth, Manager, Community Centres
A. McCrimmon-Jones, Manager, Transportation Planning
S. Allen, Manager, Engineering Design & Approvals
J. Joseph, Supervisor, Neighbourhood Development
A. Fritz -Walters, Project Manager
E. Schneider, Junior Planner
J. van Klaveren, Associate, Neighbourhood Development
D. Saunderson, Committee Administrator
CSD -19-017 - NOISE EXEMPTION — BINGEMANS — 425 BINGEMAN CENTRE DRIVE
- BINGEMANS SUMMER EVENT SERIES
The Committee considered Community Services Department report CSD -19-017 dated May 21,
2019 recommending approval of various noise exemptions for Bingemans Summer Event
Series, being hosted on various dates between June and August 2019.
On motion by Councillor S. Davey -
it was resolved:
"That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to Bingemans for several events being held at 425 Bingeman Centre Drive, as
part of their summer Events Series, as outlined in Community Services Department report
CSD -19-017, and further,
That the exemption is subject to the following conditions, which, if not complied with, will
render the noise exemption null and void:
a) There shall be no offensive language, in the opinion of City staff, generated from the
music events, audible in any adjacent residential neighbourhood. The event
organizers will ensure that there is an on-site contact person accessible to correspond
with City staff at all times during the event(s);
b) The event organizer will be responsible for the cost of a pay -duty Noise Officer, to be
assigned specifically to these event(s);
c) The event organizers agree to respond accordingly to requests from City staff, during
the event(s), in order to address community concerns that may arise with regard to
the impact of noise heard within adjacent residential areas; and
d) The maximum decibel level (dba) audible from a residential area shall not exceed 55
dba. "
DSD -19-141 - SCHOOL RELATED TRAFFIC REVIEW
The Committee considered Development Services Department report DSD -19-141 dated May
16, 2019 recommending approval of the school related traffic review, including changes to the
School Bus Loading Zone intended for Cameron Heights Collegiate Institute and removal of an
Adult Crossing Guard along Highview Drive at Willow Green Court.
COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
JUNE 17. 2019 -23- CITY OF KITCHENER
2. DSD -19-141 - SCHOOL RELATED TRAFFIC REVIEW (CONT'D)
On motion by Councillor S. Davey -
it was resolved:
"That the existing School Bus Loading Zone on Stirling Avenue be extended on the west
side (even -numbered) 200m south of Charles Street to a point 250m south thereof, as
outlined in Development Services Department report DSD -19-141; and,
That the Adult Crossing Guard be removed along Highview Drive at Willow Green Court;
and further,
That the Uniform Traffic By-law be amended accordingly."
3. DSD -19-142 - TRAFFIC SIGNAL CONTROL - RIVER ROAD EAST AND MANCHESTER
ROAD
The Committee considered Development Services Department report DSD -19-142 dated May
22, 2019 recommending approval of the installation of a traffic signal at the intersection of River
Road East and Manchester Road.
On motion by Councillor S. Davey -
it was resolved:
"That the Uniform Traffic By-law be amended for the installation of a traffic signal at the
intersection of River Road East and Manchester Road, as outlined in Development
Services Department report DSD -19-142."
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The Committee considered Development Services Department report DSD -19-140 dated May
10, 2019 recommending approval of sidewalk infill in 2020 for Perth Road and Edwin Street, as
per the Sidewalk Infill Policy MUN-STR-2004, and received, for information purposes only, the
list of pre -approved sidewalk infill locations for 2020.
Mr. H. Zgraja addressed the Committee in opposition to the installation of sidewalks on Edwin
Street. He indicated in his opinion, as there are sidewalks on the other side of the street and the
majority of the street is commercial, Edwin Street does not warrant a second sidewalk. He
indicated if the sidewalk does proceed he requested that two mature trees located on his
property be protected.
In response to questions regarding the proposed sidewalk design, Mr. Allen advised the design
has not been completed to date. He stated there may be an opportunity for curb -faced sidewalk
on Mr. Zgraja's property, noting the concerns raised this date would be taken into consideration.
In response to further questions, Mr. A. McCrimmon-Jones advised where a street identified for
sidewalk installation would have a significant impact on mature trees, sidewalk installation is
typically deferred to a later date.
A motion was brought forward by Councillor S. Davey to approve the recommendation as
outlined in Report DSD -19-140.
Councillor K. Galloway-Sealock suggested, and it was agreed, to vote on the propose sidewalk
infill streets separately.
Councillor S. Marsh brought forward a motion to defer consideration of Edwin Street for sidewalk
infill until the June 24, 2019 Council meeting, to allow an opportunity for further dialogue between
the residents, Ward Councillor and staff related to the proposed sidewalk design, which was
voted on and was Carried.
Perth Road was then voted on and was Carried.
On motion by Councillor S. Davey -
it was resolved:
COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
DSD -19-140 - 2020 SIDEWALK INFILL THROUGH ROADWAY CONSTRUCTION (CONT'D)
"That the following street be approved for sidewalk infill in 2020 as per the Sidewalk Infill
Policy MUN-STR-2004, approved by Council June 1, 2015:
• Perth Road; and,
That Council receive, for information purposes only, other sidewalk infill locations in 2020
that are pre -approved as per the Sidewalk Infill Policy MUN-STR-2005, as outlined in
Development Services Department report DSD -19-140; and further,
That Edwin Street proposed for sidewalk infill in 2020 as per the Sidewalk Infill Policy
MUN-STR-2004, BE DEFFERED to the June 24, 2019 Council meeting to allow for an
opportunity for the further dialogue between the residents, Ward Councillor and staff
related to the proposed sidewalk design."
CSD -19-015 - NEIGHBOURHOOD PLACES PROGRAM — GREENING, SEATING AND ART
The Committee considered Community Services Department report CSD -19-015 dated May 20,
2019 recommending approval of the three Neighbourhood Places Programs: Greening; Seating;
and, Art. Ms. J. van Klaveren presented the Report and responded to questions from the
Committee.
Mayor B. Vrbanovic and Councillor P. Singh entered the meeting at this time.
Questions were raised related to the funding of Love My Hood initiative and how the budget had
been allocated to date. Mr. M. May advised staff anticipate bringing forward a comprehensive
report on Love My Hood in August 2019, including project information and how funding was
allocated.
In response to questions, Ms. van Klaveren agreed to build into the process at an appropriate
time, to inform the Ward Councillor when a Love My Hood initiative is proposed.
On motion by Councillor M. Johnston -
it was resolved:
"That the three Neighbourhood Places Programs, including The Neighbourhood Greening
Program, The Neighbourhood Seating Program and Neighbourhood Art Program, as
outlined in Community Services Department report CSD -19-015, be approved."
INS -19-010 - YEAR-ROUND MAINTENANCE OF TRAILS & PATHWAYS AROUND
SCHOOLS - PILOT
The Committee considered Infrastructure Services Department report INS -19-010 dated May
23, 2019 regarding the maintenance of trails and pathways in the Country Hills West
neighbourhood. Ms. L. Christenson presented the Report. Mr. N. Lobley was in attendance to
respond to questions from the Committee.
Ms. L. Maxwell, Student Transportation Services, Waterloo Region, addressed the Committee
in support of the recommendation outlined in the Report. She stated her organization has a
mandate to improve safe transportation for students going to school. She indicated in her
opinion, a cooperative effort from both the school boards and the City to maintain pathways
would encourage more students to walk and bike to school. She further advised Forest Hill Public
School and St. John Paul's II Catholic School are keenly interested in partnering with the City to
cooperatively maintain their trails to improve active transportation for their students.
In response to questions, Ms. Maxwell advised the principle/vice-principles at the two schools
mentioned have indicated that they can adjust their winter maintenance program to
accommodate maintaining their pathways. She indicated they are seeking support from the City
with regards to clearing the City portion of the pathways. She further advised their organization
continues to approach the school board with similar recommendations related to adjusting their
winter maintenance plans. Ms. Maxwell indicated they are having better success with individual
schools on a case-by-case basis.
COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
6. INS -19-010 - YEAR-ROUND MAINTENANCE OF TRAILS & PATHWAYS AROUND
SCHOOLS — PILOT (CONT'D)
A motion was brought forward by Councillor P. Singh to approve the recommendation as outlined
in Report INS -19-010.
Councillor M. Johnston brought forward an amendment to Councillor Singh's motion to include
direction to staff to explore options for shared winter maintenance costs of City pathway
connections to elementary schools with both the Waterloo Region District School Board and the
Waterloo Catholic District School Board; and, to further direct staff to explore options to expand
no parking/no stopping zones in the vicinity of winter maintained City -owned pathways around
elementary schools between the hours of 8 a.m. to 10 a.m. and 2 p.m. to 4 p.m., Monday to
Friday, as a means of encouraging active transportation.
It was requested, and agreed, that Councillor Johnston's directions be voted on separately on
recorded vote.
Councillor Johnston's amendment regarding exploring options for shared winter maintenance
costs of City pathway connections to elementary schools with both the Waterloo Region District
School Board and the Waterloo Catholic District School Board was voted on and was Carried
unanimously, on recorded vote. Councillor B. loannidis was absent and accordingly did not
vote.
Councillor Johnston's amendment regarding direct staff to explore options to expand no
parking/no stopping zones in the vicinity of winter maintained City owned pathways around
elementary schools between the hours of 8 a.m. to 10 a.m. and 2 p.m. to 4 p.m., Monday to
Friday, as a means of encouraging active transportation was voted on and was Carried, with
Mayor B. Vrbanovic and Councillors S. Davey, J. Gazzola, M. Johnston, D. Chapman, P. Singh
and C. Michaud voting in favour; and, Councillors K. Galloway-Sealock, D. Schnider and S.
Marsh voting in opposition. Councillor B. loannidis was absent and accordingly did not vote.
The balance of the motion was voted on and was Carried Unanimously on a recorded vote.
On motion by Councillor P. Singh -
it was resolved:
"That staff be directed to continue winter maintenance of trails in the Country Hills West
neighbourhood and the annual operating funding of $14,000. be added to the 2020
budget to reflect this permanent level of service, as outlined in Infrastructure Services
Department report INS -19-010; and,
That staff be directed to continue to explore opportunities for coordination and efficiencies
of winter maintenance activities with school boards; and,
That staff be directed to use the results of the Country Hills West neighbourhood trail pilot
to inform the winter trail maintenance priorities of the Cycling and Trails Master Plan (in
development); and,
That staff be directed to explore options for shared winter maintenance costs of City
pathway connections to elementary schools with both the Waterloo Region District School
Board and the Waterloo Catholic District School Board; and further,
That staff be directed to explore options to expand no parking/no stopping zones in the
vicinity of winter maintained City owned pathways around elementary schools between
the hours of 8 a.m. to 10 a.m. and 2 p.m. to 4 p.m., Monday to Friday, as a means of
encouraging active transportation."
COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
7. CSD -19-016 - REVIEW OF FACILITY BOOKING GUIDELINES FOR NON-PROFIT GROUPS
AND THE NEIGHBOURHOOD ASSOCIATION AFFILIATION POLICY
The Committee considered Community Services Department report CSD -19-016 dated May 29,
2019 regarding review of the City's Facility Booking Guidelines for Non -Profit Groups and the
Neighbourhood Association Affiliation Policy. Messrs. M. Hildebrand and S. Roth and Ms. A.
Fritz -Walters were in attendance to respond to questions from the Committee.
Ms. J. Vidal, North 6 Neighbourhood Association, addressed the Committee regarding the
review of the facility booking guidelines and the current state of programming offered by North
6 Neighbourhood Association at the Chandler Mowat Community Centre. She indicated they
are a new neighbourhood association and are still examining ways to engage the community
with the resources available to them. She expressed challenges with their programming, stating
programs with a fee associated, even if the fee is nominal, is a deterrent to those members of
their community. She stated many times they are offering programming at a loss, subsidizing
them through other means or cancelling them due to lack of participants. Ms. Vidal further
advised their board currently has 6 members and of those members 2 people complete the
majority of the work. She expressed concerns with the inequity between neighbourhood
associations, stating the board struggles to run effective programming in their community and
could use more support from the City. She stated her goal for their association is to change the
dynamic of their neighbourhood and foster a sense of community.
In response to questions, Ms. Vidal advised residents are not currently able to use Leisure
Access Card (LAC) funding towards Neighbourhood Association programming. She further
advised the association has challenges related to achieving funding and volunteers to address
their programming needs.
Questions were raised regarding the 4 Neighbourhood Associations that had not yet provided
feedback in the Policy review. Ms. Fritz -Walters advised she did not have a list this date of the
Associations that have not yet provided their feedback on the review. She indicated staff
continue to reach out to them hoping for their engagement. She stated she could follow up on
that list following the meeting this date.
Councillor D. Chapman questioned whether the City was still requiring Neighbourhood
Associations to complete liability forms for the use of Community Gardens. Mr. Hildebrand
advised he was unsure this date, stating he could follow up.
Councillor P. Singh advised he was providing notice this date that he would be bringing forward
a motion at the June 24, 2019 Council meeting to direct staff to review the LAC program to
possible expand possible usage of the card to include programs offered by the City's
Neighbourhood Associations.
Councillor S. Davey advised he was providing notice this date that he would be bringing forward
a motion at the June 24, 2019 Council meeting to direct staff to to explore new ways to recognize
and incentivize Neighbourhood Board membership, possibly through free swimming passes etc.
as a means of encouraging volunteer participation.
Councillor Chapman questioned whether it would be appropriate this date to put forward a
motion related to establishing a pilot program to make one Community Centre a free community
space.
Mr. May advised direction of that nature would be a fundamental change to how Community
Centres are currently operating. He stated the two policies outlined in the Report, which are
currently under review would prohibit such a change. He further advised he could not undertake
a reasonable estimate on the scope of work that would be required to undertake such a pilot.
Councillor Chapman questioned whether it would be appropriate to bring forward a motion to
provide direction to hire two new full-time equivalent youth coordinators to help address the
programming gap for youth ages 12 to 18 years of age.
COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
CSD -19-016 - REVIEW OF FACILITY BOOKING GUIDELINES FOR NON-PROFIT GROUPS
AND THE NEIGHBOURHOOD ASSOCIATION AFFILIATION POLICY (CONT'D)
Councillor K. Galloway-Sealock advised that a motion of that nature was not germane to the
matter before the Committee this date related to hiring addition youth coordinators. She
indicated she could provide notice this date that she wished to bring forward a motion at the
June 24, 2019 Council meeting. She indicated it may be more appropriate to put forward such
a request to the City's Business Planning process, which would inform the 2020 Budget process.
In response to questions, Mr. Hildebrand advised if the motion related to reviewing the LAC
program was brought forward at a meeting in August it could be addressed outside of the policy
review and should allow sufficient time to address any changes prior to the 2020 Budget
process.
A motion was brought forward by Mayor B. Vrbanovic to approve the recommendation as
outlined in Report CSD -19-016.
Councillor C. Michaud left the meeting at this time.
Councillor S. Marsh brought forward an amendment to Mayor Vrbanovic's motion to include a
fourth objective in the Policy Review Objectives, to refresh the partnership arrangements with
the Neighbourhood Associations with a goal of making these partnerships more consistent and
equitable across the City, which was voted on and was Carried.
On motion by Mayor B. Vrbanovic -
it was resolved:
"That staff continue to review the City's Facility Booking Guidelines for Non -Profit Groups
(MUN-FAC-415) and the Neighbourhood Association Affiliation Policy (MUN-FAC-324),
focusing on the preliminary findings outlined in Community Services Department report
CSD -19-016; and further,
That the Policy Review Objectives be amended to include a fourth objective, to refresh
the partnership arrangements with the Neighbourhood Associations with a goal of
making these partnerships more consistent and equitable across the City."
DSD -19-075 - FENCE REGULATIONS ON CORNER LOTS — BY-LAW REVIEW
The Committee considered Development Services Department report DSD -19-075 dated May
21, 2019 regarding a by-law review of fence regulations on corner lots. Mr. E. Schneider
presented the Report.
Councillor P. Singh left the meeting at this time.
On motion by Councillor D. Schnider -
it was resolved:
"That the Fence By-law be amended to align with the regulations of other local
municipalities and allow a fence of up to 1.82 metres in height in an exterior side yard
with no setback (on the lot line), as outlined in Development Services Department report
DSD -19-075."
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On motion, this meeting adjourned at 1:04 p.m.
D. Saunderson
Committee Administrator