HomeMy WebLinkAboutFIN-19-052 - T19-021 Supply of Asphalt ProductsREPORT TO:Committee of the Whole
DATE OF MEETING:2019-06-24
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Steve Rudak, Procurement Specialist,519-741-2200 ext. 7213
WARD (S) INVOLVED:All
DATE OF REPORT:2019-05-27
REPORT NO.:FIN-19-052
SUBJECT:T19-021 Supply of Asphalt Products
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RECOMMENDATION:
That Tender T19-021 Supply of Asphalt Products, be awardedas follows:
Coco Paving Inc., Petersburg, Ontario, at their tendered unit pricingon HL-2, HL-3, HL-4,
HL-8, Driveway Mix and SS-1, for work north of King Street; and,
Kitchener Asphalt Limited, St. Jacobs, Ontario, at their tendered unit pricingon HL-2, HL-
3, HL-4, HL-8, Driveway Mix and SS-1,for work south of King Street; and,
Innovative Surface SolutionsCanada, Ajax, Ontario, at their tendered unit pricing forHigh
Performance Cold Mix, for all work,
for a one (1) year term, with an option to renew for two (2) additional twelve(12) month
terms.
BACKGROUND:
Asphalt is an on-going maintenance, repair and operational requirement for repair/restoration of
city streets, walks and pathways.
The award of this tender is split in order to allow OperationsRoads and Trafficstaff efficient
access to asphalt materials based on the proximity of the work site in relation to the asphalt pick-
up locations.
This tender is based on fixed unit prices, for a one year term and on an estimated representative
sampling of asphalt materials used in the previous year.
The spend over the past three (3) years was $951,250.53. The actual spend will depend on the
level of activity throughout the term of the contract.
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REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded
by seven (7)interested parties and by the closing date of Tuesday April 23, 2019,five (5) tenders
had been received.
The following tenders were received:
Bid Price
Innovative Surface Solutions CanadaAjax ON$ 93,084.88*
Black Armour Asphalt Products IncorporatedAldergrove BC$ 115,712.00
Coco Paving Inc.Petersburg ON$ 461,136.05*
Kitchener Asphalt LimitedSt. Clements ON$ 491,773.18*
Brantco ConstructionCambridge ON$2,051,515.00
Innovative Surface Solutions Canada and Black Armour Asphalt Products Inc., only bid on one
item (high performance coldmix). This item is being awarded to the lowest bid meeting
specifications. Coco Paving Inc. and Kitchener Asphalt Limitedare low bidders for awardof
work north of King Street and south of King Street respectfully.
The price for asphalt products has increased 6.5% from the 2018 contract.
The tender was reviewed by C. Greenwood, Supervisor Operations, Roads, who concurs with
the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts as required.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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