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REPORT TO:Committee of the Whole <br />DATE OF MEETING:2019-06-24 <br />SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214 <br />PREPARED BY:Steve Rudak, Procurement Specialist,519-741-2200 ext. 7213 <br />WARD (S) INVOLVED:All <br />DATE OF REPORT:2019-05-27 <br />REPORT NO.:FIN-19-052 <br />SUBJECT:T19-021 Supply of Asphalt Products <br />__________________________________________________________________________________________ <br />RECOMMENDATION: <br />That Tender T19-021 Supply of Asphalt Products, be awardedas follows: <br />Coco Paving Inc., Petersburg, Ontario, at their tendered unit pricingon HL-2, HL-3, HL-4, <br />HL-8, Driveway Mix and SS-1, for work north of King Street; and, <br />Kitchener Asphalt Limited, St. Jacobs, Ontario, at their tendered unit pricingon HL-2, HL- <br />3, HL-4, HL-8, Driveway Mix and SS-1,for work south of King Street; and, <br />Innovative Surface SolutionsCanada, Ajax, Ontario, at their tendered unit pricing forHigh <br />Performance Cold Mix, for all work, <br />for a one (1) year term, with an option to renew for two (2) additional twelve(12) month <br />terms. <br />BACKGROUND: <br />Asphalt is an on-going maintenance, repair and operational requirement for repair/restoration of <br />city streets, walks and pathways. <br />The award of this tender is split in order to allow OperationsRoads and Trafficstaff efficient <br />access to asphalt materials based on the proximity of the work site in relation to the asphalt pick- <br />up locations. <br />This tender is based on fixed unit prices, for a one year term and on an estimated representative <br />sampling of asphalt materials used in the previous year. <br />The spend over the past three (3) years was $951,250.53. The actual spend will depend on the <br />level of activity throughout the term of the contract. <br />1.i - 1 <br />