The URL can be used to link to this page

Home My WebLink AboutFIN-19-082 - Summary of Bid Solicitations Approved by Director of Procurement (Jul 1, 2019-Sept 30, 2019)REPORT TO: Committee of the Whole DATE OF MEETING:2019-10-28 SUBMITTED BY: Brenda Johnson,Director of Accounting,519-741-2200 ext. 7214 PREPARED BY: Laurie Stecho, Supervisor of Procurement,519-741-2200 ext. 7089 WARD (S) INVOLVED:N/A DATE OF REPORT:2019-10-17 REPORT NO.:FIN-19-082 SUBJECT: Summary of Bid Solicitations Approved by the Director of Procurement (July 1, 2019 – September30, 2019) __________________________________________________________________________________________ RECOMMENDATION: For Information Only BACKGROUND: In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section 170.7.4 “the City's Director of Supply Services shall prepare a quarterly information only report to Council on Solicitations awarded where the Procurement Value is between $100,000 and $750,000 and the Director of Supply Services approved the award.” All recommendations awarded by the Director of Supply Services were within approved budgets, capital projects were specifically identified within the Council approved budget, there aren’t other orders of government or granting agencies which require Council approval, and more than one bid was received in response to the bid solicitation. REPORT: Appendix 1 is a listing of the seventeen (17)approved bid solicitations for Council’s information. FINANCIAL IMPLICATIONS: All recommendations awarded by the Director of Procurementwere within approved budgets. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994for assistance. 5 - 1 HST) Estimated 165,410.00 $93,750.83 Amount Awarded $$330,298.81 Exclusive of ( annual spend: 9) Various , 201 Accounts Operating 30 Budget Amount $195,000.00$425,000.00 September 9 – Awarded , 201 Vendor(s) 1 Nortrax CanadaLondon ONMTE Consultants Inc. Kitchener ONCorporate Express Canada Inc., o/a Staples Business Advantage CanadaMississauga ON July - 80 ire t ubber project is for , r to complete the rive d including curbs and Utilities , – The asphalt roadway heel with front end loader and -w phase of ll Description services a operative proposal issued by treet. - s ractor t tandard s ndustrial Listing of Approved Bid Solicitations ( For the supply and delivery of one (1) kw iextendable backhoe. This unit will replace 638 in INS The project involves replacement of all underground services (sanitary sewers, storm sewer and watermains) as well as service connections to the property line along the will be reconstructedsidewalks. Thisconsulting preliminary design, final design, tendering, contract administration and inspections. Construction is expected to occur in 2021.This is a cothe Waterloo Region District School Board on behalf of the Grand River CoOperative Procurement Group for the supply and delivery of office supplies. – , Road Number & Appendix 1 Wheel Drive - Name Cambridge Professional One (1) 80 kw - 007 Office Supplies with Front End - 090 173 Operative) - - - Bid Solicitation T19Standard AllRubber Tire Industrial TractorLoader and Extendable Backhoe P19ServicesAvenue from Bruce street to Sherwood Avenue ReconstructionFPO19(Co 5 - 2 00.00 6 , HST) 248 Amount Awarded $108,279.60$ Exclusive of ( 00.00 ,000.00 Budget 125403,0 Amount $$ Awarded Vendor(s) Stantec Consulting Ltd.London ONAECOM Canada Inc. Kitchener ON 413) - It was to the roject to . rticipating p in 2020 hin the Rosenberg one pa During the Stage 3 - uthwest Kitchener. tage 4 assessment in Description construction d that Findspot 1 (AiHc term with option to renew for 2 2 archaeological assessment and There are twentyagencies.3 year additional 1 year periods. The City has undertaken the provide sanitary servicing for the future development areas witcommunity of SoFindspot 1 was identified during a Stage 1-subject to Stage 3 archaeological assessment in 2009.archaeological assessment, circular staining was noted in the subsoil. concluderetained cultural heritage value or interest and a Stage 4 mitigation of the site is required in advance of any construction impacts. This consultant assessment is to complete the Sadvance ofThe project scope includes the design and reconstruction of all underground services (sanitary sewer, storm sewer and watermain) as well as sanitary and water services connections Number & Road Name Stage 4 Mitigation Rossford Crescent Professional 413), Middle Strasburg - 095 120 Professional -- Bid Solicitation P19Services - by Excavation of Findspot 1 (AiHcTrunk Sanitary SewerP19Services - (Markwood Drive to Markwood Drive) Reconstruction 5 - 3 HST) Amount Awarded $210,126.40$186,900.00 Exclusive of ( .00 Budget Amount $313,000$346,000.00 Sekum - Awarded Vendor(s) AECOM Canada Ltd.Kitchener ONEkumIncorporated o/a Brantco ConstructionCambridge ON Inspection and public idewalks and atrol, p atchbasin Description The asphalt roadway will be oad r identified through Operations ion is expected to occur in 2021. s term with option to renew for 2 anhole and catchbasin casting property line.reconstructed as well as scurbs. ConstructThe project includes the reconstruction of all underground services (sanitary sewer, storm sewer and watermain) as well as sanitary and water service connections to the property line. The asphalt roadway will be reconstructed as well as sidewalks and curbs. This phase of the project is for consulting services to complete the preliminary design, final design, tendering, as well as contract administration and inspection. Construction is expected to occur in 2021.For mrepairs aManhole and CProgram, complaints. 1 year additional 1 year periods. Road Number & Name Second Avenue 142 Professional 059 Manhole and - - Bid Solicitation P19Services - (Kingsway Drive to Connaught Street) ReconstructionT19Catchbasin Casting Repair Services 5 - 4 : HST) Estimated $7,514.55 $57,148.80$61,621.38 Amount Awarded $508,982.08 Exclusive of ( annual spend Various Various Accounts Accounts Operating Operating Budget Amount $528,000.00 Awarded Vendor(s) Network Sewer and Watermain Ltd.Cambridge ONTecvalco Ltd.Niagara Falls ONC.R. Wall & Company IncorporatedCambridge ONFactory ShoeKitchener ONMark’s CommercialCalgary ONMister Safety ShoesToronto ONWork AuthorityCambridge ON . in 2019 Description term with option to renew for 2 the rehabilitation of Stirling Lane from eet North to Frederick Street. For Pandora Avenue South to Stirling Avenue South, and Goudies Lane from Ontario StrThe project is scheduled to begin For the supply and deliver of steel risers and related materials.1 year term with option to renew for 2 additional 1 year periods.For staff to purchase CSA green patch safety footwear.1 yearadditional 1 year periods. Number & to Frederick Name 071 Stirling Lane091 Steel Risers and 068 Safety Footwear --- Bid Solicitation T19(Pandora Avenue South to Stirling Avenue South) and Goudies Lane (Ontario Street NorthStreet) Laneway RehabilitationT19Related MaterialsT19 5 - 5 : pend s HST) Estimated $42,985.34$74,883.63 Amount Awarded $200,542.00 Exclusive of nnual ( a City and Regional Accounts Operating Budget $30,000.00 Amount $240,000.00 Snow Hauling ON Awarded Lite Services Vendor(s) - CanCambridge ONContractor’s DispatchKitchener ONMoorefield ExcavatingHarristonToromont CatConcord ON in ire t ubber , r established required basis, rive - d Utilities - heel re sufficient funds in the active and have a solid with front end loader and -w - ll Description a . ractor t tandard s ndustrial For the installation, removal, storage, maintenance and repair of seasonal decorations.The deficit will be funded from the Downtown Improvements capital account. There aaccount to fund the deficit. 1 year term with option to renew for 2 additional 1 year periods.The City establishes a list of contractor(s) who provide equipment and operators for snow clearing and removal services on city streets, on an aswhen we have an extreme weather condition. This contract order to be prosnowstorm process in place.3 year termFor the supply and delivery of one (1) 93kw iextendable backhoe. This unit will replace 639 in INS , City - , Number & (1) 93 kw Wheel Drive - Name Storage Seasonal , 130 127 Snow Clearing and 172 One --- Bid Solicitation T19Decoration InstallationRemovalMaintenance and Repair ServicesT19Removal Services StreetsT19Standard AllRubber Tire Industrial Tractor With Front End Loader and Extendable Backhoe 5 - 6 (CAD)(CAD) 5,000.00 HST) 4 $ Amount Awarded $270,000.00$391,258.00$115,350.00$482,279.00 Exclusive of ( 2023 - Operating 2019 Budget $50,000.00 Amount $465,000.00$175,000.00$551,000.00 $526,388.66 2019 Capital ON Limited Awarded Vendor(s) nstruction Inc. Noverant Inc.Raleigh NC (US)Engineered Concrete Kitchener ONBrampton Painting Co. Ltd. o/a Preston CoBramptonCSL Group Ltd.Ancaster ON . he was ences . T work judicial nature, - learning fabricated - to administer new ork on existing (LMS) potential discussions house quasi - with a pre slab delamination/spall ; for ntenance w Description moved to an Administrative mai a personal/sensitive In order to provide a private has . of ck training. he City For the supply of a management systemand traSubject to a satisfactory agreement being negotiated and executed.To providebridges. The main work items include but are not limited torepair, concrete patching, crack sealing, fence repair, sediments removal, cleaning and other miscellaneous TMonetary Penalty System (AMPS)parking ticket dispute process removed from the Provincial OffCourt into an insystem. screening office beingrenovations of the existing offices were requiredThe Iron Horse Trail Pedestrian Bridge will be replacedweathered steel structure with decking capable of supporting continuous asphalt pavement. Number & Name 2019 035 Learning 143 Bridge Maintenance 148 Office Renovations 154 Iron Horse Trail - --- 33 Ontario Street (Bylaw Bid Solicitation P19Management SystemT19ProgramT19- Enforcement)T19Pedestrian Bridge Replacement 5 - 7 HST) Amount Awarded Exclusive of ( Budget Amount Awarded Vendor(s) 2022 - Description The City has received grant funding from the Trans Canada Trial 2018Capital Improvement Plan in the amount of $126,000. Number & Name Bid Solicitation 5 - 8