HomeMy WebLinkAboutFIN-20-011 - T19-174 Hidden Valley Cres Park Nat Play Area Landscape Site Works and Playgrnd Design Supply and InstallREPORT TO: Committee of the Whole
DATE OF MEETING:2020-01-27
SUBMITTED BY: Brenda Johnson, Director of Accounting,519-741-2200 ext. 7647
PREPARED BY: Steve Rudak, Procurement Specialist,519-741-2200 ext. 7213
WARD (S) INVOLVED:Ward 3
DATE OF REPORT:2020-01-14
REPORT NO.:FIN-20-011
SUBJECT:T19-174 Hidden Valley Crescent Park Natural Play Area Landscape Site
Works and Playground Design, Supply and Installation
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RECOMMENDATION:
That Tender T19-174 Hidden Valley Crescent Park Natural Play Area Landscape Site
Works and Playground Design, Supply and Installation, be awarded to Hawkins
Contracting Services Limited, Stouffville, Ontario, at theirtendered price of $178,407.75,
including contingencies of $12,000., plus H.S.T. of $23,193., for a total of $201,600.75.
BACKGROUND:
Hidden Valley Crescent Park is a neighbourhood park located between of Hidden Valley
Crescent and Hidden Valley Drive. The park has street frontage on both streets and a total area
that encompasses 1.41 hectares.The park design is planned to be broken into 2 phases of
work. Phase 1, being the natural playground work at the south portion of the parkland and Phase
2, to be a trail connectingthrough the remainder of parkland space with an outlook area at the
elevated north portion of the park.
Following public consultation, it was determined thata ‘natural playground’ was the preferred
option for the playground area.This play area will feature two distinct play zones.The first will
be an accessible wood fiber safety surfacing area, with a swing set, climbing elements and play
tower withslide. On the opposite side, there will be a sand play area with a wooden boat element
and climbing boulders.
The project is to commence April 2020 and completed by June 26, 2020.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-106, it states, “Regardless of Procurement
Value, the Director of Supply Services shall submit a report to Councilrecommending award of
a purchase greater than $100,000 if any one or more of the following conditions apply:
b.the project is not specifically identified within the council approved budget”.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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Tenders were advertised publicly on the City of Kitchener website.Documents were downloaded
by nineteen (19)interested partiesand by the closing date of Wednesday November 20, 2019,
seven (7)tenders had been received.
The following tenders were received:
Bid Price
Hawkins Contracting Services LimitedStouffville ON $201,600.75 *
Moser Landscape Group Inc.Waterloo ON $207,366.30
Cedargreen Landscape Contractors Ltd.Concord ON$223,874.81
JB Construction Management Corp.St George ON $232,487.24
39 Seven Inc.Guelph ON$249,595.45
Yard Weasels Inc. Fergus ON$254,998.63
Kingsvalley Landscape Contractors Inc.Maple ON$354,542.59
The tenders were reviewed by K. Leasa, Associate Landscape Technologist, who concurswith
the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision through
the delivery of core service.
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FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the funding available (B) for this project. Funding for this project is included within
the approved capital budget. The estimated surplus (D) will remain in the new neighbourhood
park development account for other developer built parks.
T19-174
Hidden Valley Crescent Park
Estimated Cost
Tender T19-174 costs, including HST$201,600.75
less: HST rebate(20,053.02)
Net Cost Being Awarded181,547.73 A
Costs incurred to date -
Projected additional costs -
Total Estimated Cost$181,547.73 C
Budget
New Neighbourhood Park Development230,000.00
Total Budget$230,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)$ 48,452.27 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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