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REPORT TO: Committee of the Whole <br />DATE OF MEETING:2020-01-27 <br />SUBMITTED BY: Brenda Johnson, Director of Accounting,519-741-2200 ext. 7647 <br />PREPARED BY: Steve Rudak, Procurement Specialist,519-741-2200 ext. 7213 <br />WARD (S) INVOLVED:Ward 3 <br />DATE OF REPORT:2020-01-14 <br />REPORT NO.:FIN-20-011 <br />SUBJECT:T19-174 Hidden Valley Crescent Park Natural Play Area Landscape Site <br />Works and Playground Design, Supply and Installation <br />__________________________________________________________________________________________ <br />RECOMMENDATION: <br />That Tender T19-174 Hidden Valley Crescent Park Natural Play Area Landscape Site <br />Works and Playground Design, Supply and Installation, be awarded to Hawkins <br />Contracting Services Limited, Stouffville, Ontario, at theirtendered price of $178,407.75, <br />including contingencies of $12,000., plus H.S.T. of $23,193., for a total of $201,600.75. <br />BACKGROUND: <br />Hidden Valley Crescent Park is a neighbourhood park located between of Hidden Valley <br />Crescent and Hidden Valley Drive. The park has street frontage on both streets and a total area <br />that encompasses 1.41 hectares.The park design is planned to be broken into 2 phases of <br />work. Phase 1, being the natural playground work at the south portion of the parkland and Phase <br />2, to be a trail connectingthrough the remainder of parkland space with an outlook area at the <br />elevated north portion of the park. <br />Following public consultation, it was determined thata ‘natural playground’ was the preferred <br />option for the playground area.This play area will feature two distinct play zones.The first will <br />be an accessible wood fiber safety surfacing area, with a swing set, climbing elements and play <br />tower withslide. On the opposite side, there will be a sand play area with a wooden boat element <br />and climbing boulders. <br />The project is to commence April 2020 and completed by June 26, 2020. <br />REPORT: <br />As per clause 170.7.3 of the Purchasing By-law 2017-106, it states, “Regardless of Procurement <br />Value, the Director of Supply Services shall submit a report to Councilrecommending award of <br />a purchase greater than $100,000 if any one or more of the following conditions apply: <br />b.the project is not specifically identified within the council approved budget”. <br />*** This information is available in accessible formats upon request. *** <br />Please call 519-741-2345 or TTY 1-866-969-9994for assistance. <br /> - 1 <br />