HomeMy WebLinkAboutCAO-19-017 - Compass Kitchener Advisory Committee Work ProgramREPORT TO: Committee of the Whole
DATE OF MEETING:January 27, 2020
SUBMITTED BY: Kathryn Dever,Director,Strategy & Corporate Performance,
519 741-2200 ext. 7370
PREPARED BY:Karen Cooper, Manager, Strategic & Business Planning,
519 741-2200 ext. 7817
WARD (S) INVOLVED:All
DATE OF REPORT:January 8, 2020
REPORT NO.:CAO-19-017
SUBJECT:Compass Kitchener Advisory Committee Work Program
___________________________________________________________________________
FOR DISCUSSION
BACKGROUND:
The purpose of this report is to present the Compass Kitchener Work Plan for Council feedback.
Council Policy GOV-BOA-077 (Compass Kitchener Terms of Reference) identifies the goals,
objectives and responsibilities of the Compass Kitchener Citizen Advisory Committee. In
summary, responsibilities include:
Designing and implementing public engagement processes in collaboration with staff to
validate the community’s vision and major strategic priorities and recommending critical
community priorities before each municipal election.
Reporting to Council on critical community priorities to assist in the establishment of, and
updating of, Council’s four year Strategic Plan and annual Business Plans.
Developing evaluation criteria in collaboration with staffreflective of the community’s
prioritiesand monitoring the City’s performance against goals included in the Strategic Plan
for the City of Kitchener.
Reporting on performance to Council and the Community on an annual (Report Card) basis.
Ensuring communication and collaboration among Advisory Committees of Council by
convening two yearly meetings, one for Chairs and Vice Chairs and the second for the full
membership of all Advisory Committees.
Developing a yearly workplan and submitting it to Council forfeedback.
RE
PORT:
Compass Kitchener 2019 Accomplishments
Compass Kitchener has requested that Council be informed of Compass Kitchener’s
accomplishments in completing the 2019work plan.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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Compass Kitchener accomplishments in 2019 Include:
Welcoming new members in January 2019
Completing Chair, Vice Chair and Member Orientation and Training
Jointly hosting with the City’s Corporate Leadership Team a collaborative workshop with
members of all of the citizen advisory committeeson January 24, 2019 to gain feedback
on draft goals and possible actions to inform the development of the 2019-2022 Strategic
Plan and to ensure community priorities were addressedin developing the Strategic Plan.
Presenting to Council on April 1, 2019 a comprehensive review of Business Plans from
2015 to 2018 to assess the City’s performance on implementing the 2015-2018 Strategic
Plan. Providing recommendations to improve the relationship between business plans
and the strategic plan which have been incorporated by staff in developing the 2020
business plan and the 2019-2022 Strategic Plan
Supporting the public launch of the 2019-2022 Strategic Plan in September 2019
Working collaboratively with the City’s Corporate Leadership Team to develop
parameters for evaluating the 2019-2022Strategic Plan
Hosting a collaborative workshop open to members of all of the citizen advisory
committees on November 6, 2019 to gain feedback on strategic plan evaluation priorities
and to provide a forum to share what each committee is working on or will be working on
to support implementation of the 2019-2022 Strategic Plan
Developing the 2020 Work Plan for Council feedback
Compass Kitchener 2020 Work Plan
Compass Kitchener has requested that its2020Work Plan be submitted to Council for feedback
and it is included asAppendix A to this report. Prioritiesinclude:
Finalization of evaluation criteria for the 2019-2022 Strategic Plan
Citizen’s Report Card - first evaluation ofthe 2019-2022Strategic Plan
Communicationand collaboration among Advisory Committees – continue to build
connectionsbetween all of Kitchener’scitizen advisory committees.
Judy Stephens-Wells, Chair of Compass Kitchener, will be in attendance at the Council meeting
and is available to discuss this report and thework program with Council.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the City’s strategic vision.
FINANCIAL IMPLICATIONS:None.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council/committee meeting.
ACKNOWLEDGED BY: Dan Chapman, CAO
Appendix A:Compass Kitchener 2020Work Plan
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Appendix A:COMPASS KITCHENER2020WORK PLAN
Compass Kitchener gains community input and participation in order to provideadvice to Council on Kitchener’s
strategic plan preparation and on evaluation of the implementation of Kitchener’s strategic plan. The Committee
reports directly to Counciland develops a yearly workplan to submit to Council for feedback.
ResponsibilityItemCompass Kitchener
Meeting Dates
AdministrationOngoing
1.Conflict of Interest
Comply with City policies for Committees
2.Code of Conduct
Work Plan
December 4, 2019 +
1.2020Work Plan
Develop a yearly workplan and submitit to January 8, 2020
Council for feedbackNovember 2020
2.2021 Work Plan
Advisory Committee Collaboration
1.Advisory Committee Chairs +Vice ChairsMeetingMarch 4, 2020
1.1.Select location & agendaJanuary8, 2020
Bring Advisory Committees of Council together
1.2.Facilitate/record discussionMarch 4, 2020,
on a regular basis to share information and
1.3.Follow-up on Action ItemsApril 1, 2020
identify opportunities for collaboration.
2.All Advisory Committees MeetingOctober 7, 2020
2.1.Select location & agendaAugust 5, 2020
2.2.Facilitate/record discussionOctober 7, 2020
2.3.Follow-up on Action ItemsNovember4, 2020
Citizen Report Card
1.Review Business Plan Updates
Report onevaluation criteria for use in
a)2019 Year End ReportJanuary 8, 2020
measuring Council implementation of strategic
b)2020 Status Update 1 April 1, 2020
priorities
c)2020 Status Update 2 August 5, 2020
d)2020 Year End ReportJanuary 2021
Monitor and evaluate progress against
achievement of strategic priorities.
Report on progress made toward achieving
2.Citizen Report Cards
strategic prioritiesto Council and the community
a)2019-2022Strategic Plan Progress Report onFebruary 5,2020
on an annual (Report Card) basis.
2019 implementation
b)2019-2022 Strategic Plan Progress Report on February 2021
2020 implementation
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