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HomeMy WebLinkAboutFIN-20-047 - Summary of Bid Solicitations Awarded by Manager of Procurement - January 2020 to March 2020REPORT TO:Committee of the Whole DATE OF MEETING:2020-06-22 SUBMITTED BY:Ryan Scott,Managerof Procurement,519-741-2200 ext. 7214 PREPARED BY:Ryan Scott, Manager of Procurement,519-741-2200 ext. 7214 WARD (S) INVOLVED:N/A DATE OF REPORT:2020-06-03 REPORT NO.:FIN-20-047 SUBJECT:Summary of Bid Solicitations Approved by the Managerof Procurement(January 1, 2020March31, 2020) __________________________________________________________________________________________ RECOMMENDATION: For Information Only BACKGROUND: In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section City's Director of Supply Services shall prepare a quarterly information only report to Council on Solicitations awarded where the Procurement Value is between $100,000 and $750,000 and the Director of Supply Services approved the award awarded by the Director of Supply Services were within approved budgets, capital projects were specifically identified within the Council approved budge government or granting agencies which require Council approval, and more than one bid was received in response to the bid solicitation. REPORT: Appendix 1 is a listing of the nineteen(19)approved bid solicitations for Co FINANCIAL IMPLICATIONS: All recommendations awarded by the Managerof Procurement, were within approved budgets. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department ***This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994for assistance. IF15 - 1 HST) 873.41470.50 ,, 193298,821.24190 $$$ Exclusive of Award Amount ( ) 020 .00 , 2 1 3 accountsaccounts $450,000 Funded from Funded from March various operating various operating Budget Amount 20 , 20 NN N January 1 Awarded Vendor(s) McCarthy Uniforms Inc., Etobicoke, OMcCarthy Uniforms Inc., Etobicoke, OAquafor Beech Limited, Guelph, O outlet isibility v - avy work i nh .. ork wear clothing, and w termsterms Description is expected to occur in 2021. project. esistant r he retrofit of the existing (BP) sewer at SWMF 61. Listing of Approved Bid Solicitations ( project is for consulting services to lame f tional 1 year the supply and delivery of pass - or the supply and delivery of For wear clothing, and the management of all facets of the program.3 year term with option to renew for 2 additional 1 year Fandthe management of all facets of the program.3 year term with option to renew for 2 addiThis complete the final design for permit, tender preparation, as well as contract administration and inspection. The works include tstructure at SWMF 7 and the relocation of the byThe estimated surplus will remain within the account and will be used for the construction phase of the Construction Appendix 1 Visibility - 150 Navy Work 151 Hi195 Professional --- Bid Solicitation Number & Name P19Wear Clothing ProgramP19and Flame Resistant Work Wear Clothing ProgramP19Services for Permit, Tender Preparation, and Construction Administration for Retrofit Works at SWMFs 7 and 61 IF15 - 2 43,960.00 270,511.49203,272.64$260,108.07 $$$ $323,000.00$650,000.00$265,000.00 Funded from operating account N ON N Tel N- PPE Solutions Inc., Val Caron, Stantec Consulting Ltd, Waterloo, OGEngineering, London, ODavey Tree Expert Co. of Canada, Limited, Ancaster, O , and the firefighter leak surveys s . . ender preparation, as termsterms is expected to occur in 2021. project. his tender provide term with option to renew for 2 e of the year term with option to renew for 2 or the removal of the tree and stumps of the For the supply and delivery of protective equipment management of all facets of the program. 3 yearadditional 1 year This project is for consulting services to complete the design, twell as contract administration and inspection. The works includes removal and replacement of four (4) bridge structures in 3 locations.The estimated surplus will remain within the account and will be used for the construction phasConstructionUnder the Kitchener Utilities maintenance program, tfor all underground mains and attached services including meter sets but does not include surveying gas piping inside buildings.1additional 1 year F352 declining ash trees Firefighter 001 004 Professional 056 Public 205 Ash Tree -- -- P20Bunker GearP20Services for Multiple Pedestrian Bridge ReplacementsT19Building Natural Gas Leak SurveysT19and Stump Removal Services IF15 - 3 183,017.00121,775.00137,781.00158,431.00100,926.00129,814.50228,150.00 $$$$$$$ .00 926 $250,000.00$175,000.00$150,000.00$175,000.00$100,$200,000.00$325,000.00 N N - -- Sekum Apex - - nstruction, 1320376 Ontario Ltd. o/a GENPRO, Burlington, OMJK Construction Inc., Mississauga,ONBothwellAccurate Co. Inc., Mississauga, ONAtlasRoofing Inc., Etobicoke, OBothwellAccurate Co. Inc., Mississauga, ONEkumIncorporated o/a Brantco CoCambridge, ONConestogo Mechanical ouse roof h painting the - way parking, - oach . c flow issues allowing oom rthe heat pumps for . rust application was submitted tation of way out exit point, re ultipurpose - as well as associated roof work as well as associated roof work m ouse h eritage h or the replacement of the or improvements to an existing parking oach For the supply and installation of new skylights related to support and connection.For the supply and installation of new skylights related to support and connection.For the replacement of the flat roof section over the For the replacement of the entire roof.Fand the application of a coating to the classroom roof.Aand approved for roof replacement of the cFfacility servicing Woodside Park artificial turf sports fields. Improvements include creating a new oneparking lot to angled onepedestrian paving and a new exit gate.This tender will address better utiliz ent Skylight 218 Breithaupt 219 Forest 222 Victoria Hills 224 Kitchener 225 Homer 006 Woodside 010 Kitchener ------- T19Centre ReplacementT19Heights Pool Skylight ReplacemT19Community Centre Roof ReplacementT19Boathouse Roof ReplacementT19Watson House and Gallery Roof ReplacementT20Park Parking LotImprovementsT20Op erations Facility IF15 - 4 250.00 , 50,278.009532,800.00 $$104,560.00$ $ accounts $109,000.00 Funded from Funded from Funded from various operating operating accountoperating account ON ON N N N Inc., Kitchener, 1077860 Ontario Inc., Ariss, OGenerator Services Inc., West Lorne, OSAFFA Engineering Inc., Markham, Allturf Ltd, Innisfil, O ity C at various City floor heating in the very of sports field - throughout the facility. s termsterms term with option to renew for 2 term with option to renew for 2 yearyear or the provision of customized chain link or inspection, maintenance and repair of all acilities and pumping stations. This contract heating and cooling and enhance staff working environmentIn addition we will be able to use the electric heat pumps instead of using gas fired boilers to supply heat to the inAnnex portion of the building. This will reduce our greenhouse gasemissions.Fcage enclosures for the protection of natural gas meter assemblies.1additional 1 year Femergency generator systemsfis for monthly service and maintenance as required by the Ontario Fire Code and CSA Standards.1additional 1 year This tender supports internal reconstruction works, the road rehabilitation program and the sidewalk infill program across all wards.For the supply and delifertilizer. 016 Cage 023 Emergency 028 040 Sports Field ---- (KOF) Hydronics OptimizationT20Enclosures for Natural Gas Meter SetsT20Generator Service and MaintenanceT20Construction Material TestingT20Fertilizer IF15 - 5 219,800.00 $ $240,000.00 N TEAM Truck Centres, London, O ater w ab and c luminum a onventional c . xle z terms ear r omplete with an ingle c s This unit will replace 996415 in INS year term with option to renew for 2 hassis ank. 1additional 1 year For the supply and delivery of One (1) G.V.W. ctParks and Cemeteries 061 One (1) - T20G.V.W. Single RearAxle ConventionalCab and ChassisComplete with anAluminum WaterTank IF15 - 6