HomeMy WebLinkAboutCOR-20-007 - Execution of Documentation with Municipalities within Waterloo RegionREPORT TO: Committee of the Whole
DATE OF MEETING: August 24, 2020
SUBMITTED BY: Lesley MacDonald, Director Legal Services & City Solicitor
519-741- 2200 ext. 7267
PREPARED BY: Lesley MacDonald, Director Legal Services & City Solicitor
519-741- 2200 ext. 7267
WARD (S) INVOLVED: All
DATE OF REPORT:August 18, 2020
REPORT NO.: COR-20-007
SUBJECT: Execution of Documentation withMunicipalities within Waterloo
Region
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RECOMMENDATION:
“That the CAO, Deputy CAO or Department Head be authorized to execute routine
applications, permits, agreementsand other suchdocumentation with Municipalities
within Waterloo Regionto facilitate the day to day business of the City of Kitchener,
provided however if such documentation requires a financial commitment in excess of
$50,000 or in excess of that which may have been authorized in the budget, then Council
approval of such expenditure is required before said documentation is executed; said
documentation to be to the satisfaction of the City Solicitor.”
BACKGROUND:
Citystaff deal with Municipalitieswithin Waterloo Region as part of the day to day operation of
the Cityfor which routine applications, permits, agreementsand other such documentation need
to be executed, in particular when dealing with municipally owned lands or infrastructure that are
situate near, or straddle, the municipal boundaries. Currently the City is seeking to have
executed an Agreement to provide for the City of Waterloo to continuethe ongoing maintenance
of the City-owned lands known as the Kaufman Flats, which lands are situate in the City of
Waterloo and were bequeathed to the City of Kitchener by the late Jean Kaufman for recreational
purposes. This Agreement and the maintenance provided for therein isroutine in nature and
facilitates day to day business of the City.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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REPORT:
Delegated authority to the CAO, Deputy CAO or the Department Heads (currently known as
General Managers but in the event those titles changeusing a generic reference) would facilitate
the completion of City business in a timely manner. More and more of the documentation is
requiring execution by authorized signing representatives and in some cases,proof of such
authority is required. This resolution would clearly establish the authorized signing
representativesfor documentation required for the day to day business between the City and
other Municipalitieswithin Waterloo Region. Council has already delegated authority to the CAO,
Deputy CAO or Department Heads for documentation executed under similar circumstances for
dealings with The Regional Municipality of Waterloo and the Federal and Provincial
Governments.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation outlined in this report supports the achievement of the City’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
This may vary depending on the nature of the business but it could include application or permit
feeswhich would be paid for out of the operating budget ofthe division involved. If the
documentation requires the City’s financial commitmentin excess of $50,000 or in excess of a
financial commitment authorized in the budget, then Council’s approval of such expenditure will
be sought before the documentation is executed.
COMMUNITY ENGAGEMENT:
ORM – This report has been posted to the City’s website with the agenda in advance of the
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Council meeting.
ACKNOWLEDGED BY:Victoria Raab, General Manager,Corporate Services
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