HomeMy WebLinkAboutCouncil Minutes - 2020-08-31 SSPECIAL COUNCIL MINUTES
AUGUST 31, 2020 CITY OF KITCHENER
A special electronic meeting of City Council was held in the Council Chamber at 9:09 a.m. this date,
chaired by Mayor B. Vrbanovic with all members present.
Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant
to Chapter 25 (Council Procedure) of the Municipal Code.
PLANNING AND STRATEGIC INITIATIVES COMMITTEE REPORT — AUGUST 10, 2020
Council considered the Planning and Strategic Initiatives Committee report, dated August 10, 2020, as
deferred from the August 24, 2020, City Council Meeting.
Moved by Councillor S. Marsh
Seconded by Councillor M. Johnston
"That the Planning and Strategic Initiatives Committee report, dated August 10, 2020, be
adopted."
Carried.
FIN -20-057 — TOWING SERVICES
Council considered Financial Services Department report FIN -20-057 (R. Scott), dated July 28, 2020,
as deferred from the August 24, 2020, City Council meeting.
Moved by Councillor D. Schnider
Seconded by Councillor B. loannidis
"That the City of Kitchener's portion of Co-operative Tender T20-135 Towing Services, be
awarded to Becker Bros. Towing, Kitchener, Ontario, at their tendered price of $195,310.00, plus
H.S.T. of $25,390.30, for a total of $220,700.30, for a one (1) year term, with an option to renew
for two (2) additional twelve (12) month terms."
Carried.
FIN -20-058 — T20-123 WATER HEATERS: PREVENTATIVE MAINTENANCE INSPECTIONS
AND DE -LIMING SERVICES
Council considered Financial Services Department report FIN -20-058 (R. Scott), dated August 12,
2020, as deferred from the August 24, 2020, City Council meeting.
In response to questions, J. Lautenbach, Chief Financial Officer, explained if there is flexibility within
the contract to limit the term to one-year, staff will exercise that option in order to report back to Council
for further discussion on the preventative maintenance inspections and de -liming services.
Moved by Councillor D. Schnider
Seconded by Councillor B. loannidis
"That Tender T20-123 Water Heaters: Preventative Maintenance Inspections and De -Liming
Services, be awarded to 4 Seasons Heating and Cooling Ltd., Waterloo, Ontario, at their
tendered price of $473,100.00, plus H.S.T. of $61,503.00, for a total of $534,603.00 per year,
for a two (2) year term, with an option to renew for two (2) additional twelve (12) month terms."
Carried.
COR -20-007 — EXECUTION OF DOCUMENTATION WITH MUNICIPALITIES WITHIN
WATERLOO REGION
Council considered Corporate Services Department report COR -20-007 (L. MacDonald), dated August
18, 2020, as deferred from the August 24, 2020, City Council meeting.
Councillor J. Gazzola requested a recorded vote.
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AUGUST 31, 2020 _89- CITY OF KITCHENER
Moved by Councillor B. loannidis
Seconded by Councillor K. Gal loway-Sealock
"That the CAO, Deputy CAO or Department Head be authorized to execute routine applications,
permits, agreements and other such documentation with Municipalities within Waterloo Region
to facilitate the day to day business of the City of Kitchener, provided however if such
documentation requires a financial commitment in excess of $50,000 or in excess of that which
may have been authorized in the budget, then Council approval of such expenditure is required
before said documentation is executed; said documentation to be to the satisfaction of the City
Solicitor."
Carried on a recorded vote.
In Favour: Mayor B. Vrbanovic and
Councillors S. Davey, K. Galloway-
Sealock, B. loannidis, D. Schnider, M.
Johnston, S. Marsh, C. Michaud, P.
Singh, and D. Chapman.
Contra: Councillor J. Gazzola.
COR -20-008 — REGIONAL COUNCIL COMPOSITION REVIEW AND CONSULTATIONS
PROCESS
Council considered Corporate Services Department report COR -20-008 (C. Tarling), dated August 19,
2020, as deferred from the August 24, 2020, City Council meeting.
The following motion was brought forward by Councillor S. Davey, seconded by Councillor S. Marsh:
"That Alternative Option 2: Double Direct Elected Representation be endorsed as the preferred
composition model for the Region of Waterloo Council for the upcoming 2020 municipal election;
and further,
That staff be directed to submit this Report and the adopted resolution to the Regional Clerk for
the Region's review and consideration."
Council discussed various models related to regional composition, including past models within the
Region of Waterloo.
Councillor K. Galloway-Sealock brought forward a motion to defer consideration of the motion to the
October 5, 2020, City Council meeting to provide the public with an opportunity to be consulted and
provide input on the proposed Regional Council composition and to encourage the Region to consider
a Double Direct Elected Representation as an alternative model for the Regional Council composition
as part of their review.
The Mayor requested a recorded vote.
Moved by Councillor K. Galloway-Sealock
Seconded by Councillor S. Marsh
"That consideration of the Regional Composition review and consultation process as outlined in
Corporate Services Department report COR -20-008, be deferred to the October 5, 2020, to
provide additional time for the Region of Waterloo to complete the public engagement process
on the proposed options related to the composition of Regional Council; and,
That the City of Kitchener encourages the Region of Waterloo to consider Double Direct Elected
Representation as an alternative model for the Regional Council composition as part of their
review and consultation process; and further,
That staff be directed to submit this Report and the adopted resolution to the Regional Clerk for
the Region's review and consideration."
Carried on a recorded vote.
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AUGUST 31, 2020 _90- CITY OF KITCHENER
In Favour: Mayor B. Vrbanovic and
Councillors P. Singh, B. loannidis, M.
Johnston, D. Schnider, D. Chapman, K.
Galloway-Sealock, C. Michaud.
Contra: Councillor J. Gazzola, S. Davey,
and S. Marsh.
6. CSD -20-005 — WILLIAMSBURG COMMUNITY CENTRE LEASE RENEWAL
Council considered Community Services Department report CSD -20-005 (M. Hildebrand), dated July
24, 2020, as deferred from the August 24, 2020, City Council meeting.
Moved by Councillor K. Galloway-Sealock
Seconded by Councillor D. Schnider
"That the Mayor and Clerk be authorized to execute a lease renewal agreement and related
documents for the Williamsburg Community Centre with Schlegel Urban Development Corp. for
an additional three year period, commencing on the first day of August, 2020, such documents
to be satisfactory to the City Solicitor."
Carried.
7. FIN -20-051 — SOLE SOURCE — FPO20-071 MOBILE TIME ENTRY SOLUTION
Council considered Financial Services Department report FIN -20-051 (R. Scott), dated July 13, 2020,
as deferred from the August 24, 2020, City Council meeting.
Moved by Councillor B. loannidis
Seconded by Councillor S. Davey
"That KRONOS, Mississauga, Ontario, be the sole source provider for the purchase of Mobile
Time Entry (Workforce Dimensions) software at a cost of $110,000.00, plus H.S.T. of
$14,300.00, for a total of $124,300.00, provided a satisfactory contract is executed."
Carried.
8. FIN -20-053 — APPLICATIONS FOR CANCELLATION, REFUND, REDUCTION OF TAXES —
AUGUST 24TH HEARING
Council considered Financial Services Department report FIN -20-053 (S. Saleh), dated August 13,
2020, as deferred from the August 24, 2020, City Council meeting.
Moved by Councillor S. Davey
Seconded by Councillor K. Galloway-Sealock
"That the applications to City Council for cancellation, reduction, refund of taxes totalling
$1,229,867.64 as attached to Financial Services Department report FIN -20-053, be approved,
pursuant to Section 357 of the Municipal Act, S.O. 2001, c. 25 (`the Act)."
Carried.
9. NOTICE OF MOTION — TREE SIGNIFICANCE IDENTIFICATION PROGRAM
Council considered Councillor M. Johnston's Notice of Motion regarding a tree significance
identification program.
Moved by Councillor M. Johnston
Seconded by Councillor C. Michaud
WHEREAS the City of Kitchener acknowledges trees as important assets shared with our
residents and communities; and
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WHEREAS the City recognizes the special role trees play in creating and fostering a sense of
place for our residents as well as their role as landmarks for past events and stories, which make
them special and valued by their communities; and
WHEREAS the City finds it important to celebrate the important stories of our communities and
to create a resource to be used by staff to assist in managing and stewarding the urban forest
canopy for future generations.
NOW THEREFORE the Council of the City of Kitchener directs staff to implement a web -based
platform for residents to identify public trees as significant and document their importance to the
community by sharing those stories on the City's website; and,
THAT any trees identified by residents as significant will be recognized by City Parks and
Cemeteries and Forestry staff, as well as other staff involved in tree management prior to any
work; and further,
THAT as part of such considerations, staff will make best efforts to provide appropriate notice
and communication with residents and the community prior to any significant work or removal;
and further,
BE IT FINALLY RESOLVED that this resolution be forwarded to municipalities within the Region
of Waterloo; the Association of Municipalities of Ontario; and the Local Members of Provincial
Parliament.
Carried.
10. IN -CAMERA MEETING AUTHORIZATION
Moved by Councillor K. Galloway-Sealock
Seconded by Councillor P. Singh
"That an in -camera meeting of City Council be held immediately following the special council
meeting this date to consider one land acquisition/disposition matter, as authorized by Section
238(2) (c) of the Municipal Act, 2001, respectively."
Carried.
The meeting then recessed at 11:30 a.m. and reconvened at 3:40 p.m. Chaired by Mayor B. Vrbanovic
with all members present.
11. DSD -20-108 — AFFORDABLE HOUSING STRATEGY — PHASE 4
Council considered Development Services Department report DSD -20-108 — Affordable Housing
Strategy — Phase 4 (K. Cooper), dated August 31, 2020. J. Readman, General Manager, Development
Services Department, K. Cooper, Manager, Strategic and Business Planning, and A. Ramsaroop,
Engagement and Program Manager, gave a presentation and responded to questions by Council.
R. Brusse, L. Trumper, A. Petrovic, C. Nichols, M. Asling, J. Bock, and E. Heald were in attendance to
speak in favour of the recommendation outlined in Development Services Department report DSD -20-
108. Concerns were raised with respect to lack of immediate affordable housing within the City;
sanitation needs, such as public access to porta-potties; temporary use of city -lands by homeless
people for temporary housing; racial discrimination and injustice in relation to housing; and, additional
financial resources for operational expenses related to affordable housing and a commitment to
dedicate the $40,000 within the 2020 affordable housing budget to capital use only. Support was also
raised for joint -partnerships between the City, Region and not-for-profit housing providers for home -
share programs and inclusionary zoning policies that support affordable housing.
In response to questions, K. Cooper explained as a mechanism to ensure affordable housing is
available, the City could provide a city -owned site and make any development conditional on a specific
percentage of the unit be affordable housing at a city -set rate. It was also explained that the City could
support Habitat for Humanity, which would ensure homes are resold at affordable rates.
A motion was brought forward by Councillor B. loannidis, seconded by Councillor P. Singh, to approve
the recommendation as outlined in Development Services Department Report DSD -20-108.
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Councillor D. Chapman brought forward a motion to defer consideration of Clause 3 of the motion to
the September 14, 2020, City Council meeting to provide staff an opportunity to identify specific actions
that can be achieved with the remaining $40,000 within the 2020 affordable housing budget.
Councillor D. Chapman requested a recorded vote for the first two Clauses, and that Clause 3 be voted
on separately.
Moved by Councillor B. loannidis
Seconded by Councillor P. Singh
THAT Development Services Department Report DSD -20-108 Draft Housing Strategy be tabled
for further public input with a final recommended Housing Strategy to be considered by Council
in December 2020;
THAT staff be directed to proceed with the four quick wins identified in Development Services
Department Report DSD -20-108 Draft Housing Strategy; namely:
1. Responding to homelessness by collaborating with the Region to provide land to develop
supportive housing on city and regional sites in Kitchener that could be built quickly
through private sector involvement and operated by our community's non-profit housing
and service providers;
2. Collaborating with community organizations and the Region to create an advocacy plan
for a coordinated "big ask" specific to the communities in the region from the federal and
provincial governments;
3. Confirming housing need numbers to achieve agreement on the "right" numbers so that
solid plans can be made to meet the "real" needs in Kitchener; and
4. Developing a policy to provide for interest-free development charge deferrals over 20
years for eligible affordable housing projects to improve the financial viability of these
projects and incentivize development of affordable housing in Kitchener; and further,
That consideration of the following clause be deferred to the September 14, 2020, City Council
meeting to provide staff an opportunity to identify specific actions that can be achieved with the
remaining $40,000 within the 2020 affordable housing budget:
That staff be directed to use the remaining $40,000 within the 2020 affordable housing
budget to advance the "responding to homelessness" quick win identified above."
Clauses 1 & 2 — Carried Unanimously on a
recorded vote.
Clause 3 (deferral) — Carried.
12. BY-LAW FOR THREE READINGS
Council agreed to the request of Jeff Bunn, Deputy City Clerk, to add two additional by-laws for three
readings this date regarding two Zone Change Applications listed as Clauses 1 and 2 on the Planning
and Strategic Initiatives Committee report dated August 10, 2020.
Moved by Councillor S. Davey
Seconded by Councillor B. loannidis
"That leave be given the Mover and Seconderto introduce the following by-law for three readings
and that the same be taken as read a first, second and third time, and finally be passed and
numbered serially by the Clerk."
By-law to amend Chapter 101 of the Municipal Code with respect to the
appointment of staff.
(By-law No. 2020-050)
By-law to amend the Uniform Traffic by-law #2019-113 to regulate traffic and
parking on highways.
(By-law No. 2020-051)
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C. By-law to adopt Amendment No. 9 to the Official Plan.
(By-law No. 2020-027)
d. By-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of
Kitchener — Aria Towns Inc. — 83 Elmsdale Drive
(By-law No. 2020-052)
e. By-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of
Kitchener — The Trustees of the Pilgrim Evangelical Lutheran Church and Trustees for
the Pilgrim Evangelical Lutheran Church.
(By-law No. 2020-053)
f. To confirm all actions and proceedings of the Council.
(By-law No. 2020-054)
Carried.
On motion the meeting adjourned at 6:09 p.m.
............. .....
MAYOR CLERK