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HomeMy WebLinkAboutFIN-20-061 - Summary of Bid Solicitations Awarded by Manager of Procurement - July 2020-September 2020REPORT TO:Committee of the Whole DATE OF MEETING:2020-10-26 SUBMITTED BY:Ryan Scott,Managerof Procurement,519-741-2200 ext. 7214 PREPARED BY:Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 WARD (S) INVOLVED:N/A DATE OF REPORT:2020-10-05 REPORT NO.:FIN-20-061 SUBJECT:Summary of Bid Solicitations Approved by the Managerof Procurement(July 1, 2020September 30,2020) __________________________________________________________________________________________ RECOMMENDATION: For Information Only BACKGROUND: In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section City's Director of Supply Services shall prepare a quarterly information only report to Council on Solicitations awarded where the Procurement Value is between $100,000 and $750,000 and the Director of Supply Services approved the award awarded by the Director of Supply Services were within approved budgets, capital projects were government or granting agencies which require Council approval, and more than one bid was received in response to the bid solicitation. REPORT: Appendix 1 is a listing of the sixteen(16)approved FINANCIAL IMPLICATIONS: All recommendations awarded by the Managerof Procurement, were within approved budgets. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department ***This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994for assistance. 4 - 1 16 . HST) 314 , 46 162,913.47 $1$$462,018.70$268,493.50 Exclusive of Award Amount ( ) 020 , 2 0 3 ,000.00 348 $165,350.00$$829,000.00$418,000.00 Budget Amount September 20X ON ONON , 20 1 Awarded July Vendor(s) PROVOX Systems Inc, McKinney, TAssociated Engineering (Ont.) Ltd., Markham, IBI Group, Waterloo, IBI Group, Waterloo, . a tool. services to within the will be returned to the based electronic agenda Approved Bid Solicitations ( - professional the downtown cycling grid. Description is for professional services to the design, coordination, approval, nfrastructure capital account to fund Listing of i struction projects. project is cling This project is for the implementation of configurable cloudand meeting management softwareThcompleteand contract document assistance for traffic signals and street lightingdowntown cycling network.The estimated surplus will remain within the cyfuture phases ofThis project is for complete the preliminary design, final design, tendering, as well as contract administration and inspection. The estimated surplus WIP Road Reconstruction general account to fund unexpected deficits in WIP Road ReconConstruction is expected to occur in 2022The project scope includes the design and reconstruction of all underground services (sanitary sewer, storm sewer and Appendix 1 Downtown Franklin Stewart --- Professional Signal and 047 Electronic 096 Professional 097 Professional 124 ---- Bid Solicitation Number & Name P20Agenda and Meeting Management SolutionP20Services Cycling Network Traffic Street Lighting DesignP20Services Street South (Kingsway Drive to Wilson Avenue) ReconstructionP20Services Street (Park Street to 4 - 2 $381,597.98$134,800.00 $490,000.00$160,000.00 N . City - N TwinInterlock IncKitchener, OYork Region Equipment Centre, Scarborough, O - Articulating One (1) All n completion of sweeping sidewalks king lots to each . Wheel Drive - painting existing lot. . - unit will be used for is watermain) as well as sanitary and water services connections to the property line. The asphalt roadway will be reconstructed as well as sidewalks and curbs. The estimated surplus will be used towards the construction phase of the project.Construction is expected to occur in 2022.Sports field infrastructure improvements include: new bleacher pads, new dugout structures and renovated natural bleacher seating. Site improvements include: accessible trail connections from pardiamond facility, creation of landscape berm at Union Ave., strategic buffer tree planting and increase of parking capacity on site through reThe estimated surplus will be closed to the federal gas tax reserve upothe projectFor the supply and delivery ofTerrain FourSidewalk Sweeper Thin the downtown core. The current unit is seven (7) years old with a six (6) year lifecycle. - Wheel - Site - 073 Breithaupt 101 One (1) All -- East End) and Joseph Street (Victoria Street to West End) ReconstructionsT20Park ImprovementsT20Terrain FourDrive Articulating Sidewalk Sweeper 4 - 3 5,683.49 $63,197.00 $169,675.00$16 .00 000 ,,000.00 operating 70 265 $1$ Funded from N N O , United Building Restoration Ltd.TorontoArmstrong Paving & Materials Group Ltd, St. Matthews Equipment Limited O/A HertzEquipment RentalEtobicoke ONTri City Equipment future rental of so include depend on the and waterproofing work will al e Additional work includes use trail along Homer Watson Blvd, - . localized repairs to address areas of The estimated surplus will remain within the Equipment Reserve Fund to fund equipment purchases.Forconcrete delaminationdeterioration.localized waterproofing membrane repairs and wear course overcoating in certain areasIn 2018 the Region of Waterloo constructed a multileaving a gap in the connection through Budd Park. This project scope includes upgrading the existing stone dust trail to a 3 meter wide asphalt trail. Thpainting of a centerline, bicycle and pedestrian symbols.The estimated surplus will remain within the Cycling Grant capital account to fund future cycling projects.This contract provides for the various pieces of heavy equipment on an as needed basis.The estimated spend willlevel of activity throughout the term of the contract. 116 Civic District 131 Budd Park 134 Heavy --- T20Parking Garage RehabilitationT20Trail UpgradesT20Equipment Rentals 4 - 4 $15,200.00 $162,478.00 operatingoperating Funded from Funded from N Laurent - Air - . C Guelph ONUnited Rental of Canada, IncSaintQToromont CatConcord ONTricom Building Maintenance, Toronto, OBelExcavating and Grading Ltd.CambridgeON up - within call out services event of all areas up - one (1) year term, with one (1) year term, with hosted is for the provision of snow ervice enables event set Kitchener Memorial Auditorium contract prior to, during, and after special events. This contract is for aan option to renew for two (2) additional twelve (12) month terms.This contract provides for the labour, materials, and equipment to successfully complete event cleaneight hours of the including the arena, washrooms, lounges, stairwells, entrances and suites. This timely sconversion by City staff to facilitate a smooth transition between events scheduled concurrently.This contract is for aan option to renew for three (3) additional twelve (12) month terms.This removal serfor The actual spend will depend on the level of activity throughout the term of the contract. The Aud 138 Event 139 Snow -- T20Cleaning Service at Kitchener Memorial Auditorium (KMA)T20Cleaning 4 - 5 $284,749.50$160,844.00 operating $220,000.00 Funded from N Superior Propane, Mississauga, OToromont CatConcord, ON - (1) via bulk One buildings, rocurement and year term with ) 5 ropane supply and . p one (1) year term, with operative P - al. Wheel Drive Rubber Tired renew - operative tender issued by the - is primarily required for cremation s for . option opane This contract is for aan option to renew for two (2) additional twelve (12) month terms.This contract is for delivery in various cylinder sizes, replenishment into numerous stationary tanksThis is a coCity of Kitchener (Lead Agency), on behalf of the Grand River CoGroup (GRCPG). The participating agencies are: The City of Kitchener, The Township of Wellesley, The Grand River Conservation Authority, and The Region of Waterloo. Prservices and heating of heritage park washrooms, concessions, maintenance shops, for service vehicles and ice resurfacers as well as other maintenance, repair and operational equipment such as trailer mounted pressure washers, welders, fork lifts, and bitumen hot boxes. This contract is for a five (noFor the supply and delivery ofStandard AllIndustrial Tractor with Front End Loader and an Extendable Backhoe - Wheel - 141 Propane 144 One (1) -- T20Hd5 Bulk Tank and Cylinder Service CooperativeT20Standard AllDrive Rubber Tired Industrial Tractor with Front End Loader 4 - 6 $234,034.00$239,600.00 $254,000.00$560,000.00 N Sekum - N EkumIncorporated o/a Brantco Construction, Cambridge, OTEAM Truck Centres, London, O - future Two (2) use trails. - Conventional Cab and The work includes new (13) years old with a ten (10) from Goodrich Drive to Wabanaki . Wilson Avenue Asphalt Boulevard Multi ptember 28, 2020, weather permitting. This unit will be used for road repairs and digging up concrete sidewalks. The current unit is thirteen year lifecycle.The estimated surplus will remain within the Equipment Reserve Fund to fund equipment purchases.This project scope includes the extension of the use Trail Drive, over an approximate project distance of 700 metres. boulevard asphalt multiThe street has been identified through the cycling master plan. This new trail will provide connections to other cycling and pedestrian links as well as it meets the Accessibility for Ontarians with Disabilities Act.Construction is scheduled to begin SeFor the supply and delivery ofTandem Rear Axle ChassisThese units will be used for snow plowing and loading in the winter and leaf season and for road work and sewer work in the summer. The current units are ten (10) years old with an eleven (11) year lifecycle. use - 151 Wilson 153 Two (2) -- ckhoe and an Extendable BaT20Avenue Asphalt Boulevard MultiTrailT20Tandem Rear Axle Conventional Cab and Chassis 4 - 7 $137,740.00 .00 000 , 40 $1 Turf Care ProductsNewmarket, ON (2) outfit ) years Two 10 ( future ten mowing the golf . Mowers ) year lifecycle. 8 ( surplus will remain within the eight n . The current units are equipment. The estimatedEquipment Reserve Fund to fund of For the supply and delivery ofLightweight Fairway These units will be used forcoursesold with a 160 Two (2) - T20Lightweight Fairway Mowers 4 - 8