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<br /> <br />REPORT TO: Committee of the Whole <br /> <br />DATE OF MEETING: 2021-12-13 <br /> <br />SUBMITTED BY: Ryan Scott, Manager, Procurement 519-741-2200 ext. 7214 <br /> <br />PREPARED BY: Jenny Ung, Associate Procurement Specialist, 519-741-2200 ext. <br /> 7216 <br /> <br />WARD(S) INVOLVED: N/A <br /> <br />DATE OF REPORT: 2021-12-03 <br /> <br />REPORT NO.: FIN-2021-66 <br /> <br />SUBJECT: Non-Standard Procurement - Two (2) Trailer Mounted Drum Type <br />Brush Chippers <br /> <br />RECOMMENDATION: <br /> <br />That Douglas Powertech Enterprises Inc., Toronto, Ontario, be the sole source <br />provider for Two (2) Trailer Mounted Drum Type Brush Chippers, at their quoted price <br />of $249,200.00, plus H.S.T. of $32,396.09, for a total of $281,596.79. <br /> <br />REPORT HIGHLIGHTS: <br /> The purpose of this report is to obtain approval to proceed with an award as per <br />Purchasing By-law 2017-106; <br /> This report supports the delivery of core services. <br /> <br />BACKGROUND: <br /> <br />A Standard Procurement (competitive public process) was conducted; however it did not <br />result in the receipt of any Bids. This is a permitted circumstance to recommend the use of <br />Non-Standard Procurement under clause 170.8.2 of the Purchasing By-law 2017-106. <br /> <br />Units 13618 and 17653 in INS Parks and Cemeteries have been approved for replacement <br />through the Annual Equipment Review. These new units will be used for forestry <br />maintenance activities. The current units are five (5) and eight (8) years old with an <br />anticipated life cycle of eleven (11) years. Although they have not met the anticipated <br />lifecycle, it was agreed that they should be replaced early due to their unreliability, extreme <br />downtime, and the projected costs to maintain has exceeded their current value. <br /> <br /> <br /> <br /> <br /> <br />*** This information is available in accessible formats upon request. *** <br />Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. <br />