MUN-FAC-2030 - City Facility Usage By Groups or Events

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Policy No: MUN-FAC-2030 Policy Title: CITY FACILITY USAGE BY GROUPS OR EVENTS In Kind Facility Grant Groups: Groups or organizations providing a specific event to the general public, intended for the common good of Kitchener residents, in the areas of arts and culture, minor sports and recreation, and community support and development who have received an in-kind grant from the City to cover the costs of facility rental fees and staff costs for a basic set-up only. (See policy FIN-GRA-525 for more details.) City Departments: City staff who book facilities for the purposes of public facing events such as Urban Design Awards, Heritage Awards, Protocol Events, Mayor’s Levee, etc. Private Groups / Major Tenants: Groups under this category will include all other bookings including private functions, and any groups wanting to provide “services”, open to the public or not. Smudging: a ceremonial practice that involves burning sacred or medicinal plants to create sacred smoke used to purify or cleanse people and places. The four medicines typically used are Cedar, Sage, Sweetgrass and Tobacco. 3. SCOPE: POLICY APPLIES TO THE FOLLOWING: ☒ All Employees ☐ All Full-Time Employees ☐ All Union ☐ Management ☐ C.U.P.E. 68 Civic ☐ Non Union ☐ C.U.P.E. 68 Mechanics ☐ Temporary ☐ C.U.P.E. 791 ☐ Student ☐ I.B.E.W. 636 ☐ Part-Time Employees ☐ K.P.F.F.A. ☐ Specified Positions only: ☒ Other: Facility Users ☐ Council ☐ Local Boards & Advisory Committees 4. POLICY CONTENT: Available Spaces Facility users may book the use of City facilities including meeting rooms, City Hall Rotunda, Carl Zehr Square, Victoria Park Pavilion, the Market, and other bookable City-owned spaces except as noted below. A full list of bookable spaces is located in Appendix A. 3 of 14