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HomeMy WebLinkAboutFIN-2022-145 - Q22-057 Montgomery Creek (Wilson Park between Wilson Avenue and Vanier Drive) Restoration REPORT TO: Committee of the Whole DATE OF MEETING: March 21, 2022 SUBMITTED BY: Ryan Scott, Manager, Procurement 519-741-2200 ext. 7214 PREPARED BY: Jenny Ung, Procurement Specialist, 519-741-2200 ext. 7216 WARD(S) INVOLVED: Ward 3 DATE OF REPORT: March 11, 2022 REPORT NO.: FIN-2022-145 SUBJECT: Q22-057 Montgomery Creek (Wilson Park between Wilson Avenue and Vanier Drive) Restoration RECOMMENDATION: That Quotation Q22-057 Montgomery Creek (Wilson Park between Wilson Avenue and Vanier Drive) Restoration, be awarded to 560789 Ontario Limited o/a R&M Construction, Acton, Ontario, at their adjusted quoted price of $3,100,760.72, including provisional items and contingencies of $149,425., plus H.S.T. of $403,098.89, for a total of $3,503,859.61. REPORT HIGHLIGHTS: The purpose of this report is to obtain approval to proceed with an award as per Purchasing By-law 2017-106; There were four (4) solicitations received for this procurement; This report supports the delivery of core services. BACKGROUND: Montgomery Creek, a tributary of Lower Schneider Creek, drains a watershed area of 846.3 hectares and is situated entirely within the City of Kitchener (the City). The City has identified a section of Montgomery Creek between Wilson Ave and Vanier Drive that requires restoration. This area was prioritized in the Integrated Stormwater Management Master Plan (ISWMMP) in 2016 due to risk associated with an exposed watermain that is located above ground in the watercourse, under the Vanier Dr bridge. The project is multifaceted and includes design for a new bridge (Vanier Dr), a new pedestrian bridge, and realignment and paving of existing trails within Wilson Park. This project will restore degraded sections of the watercourse using the approach of natural channel design to repair and mitigate the erosive forces associated with urban stormwater. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. This project is funded in part by the Government of Canada through the Disaster Mitigation and Adaptation Fund (DMAF).Construction is anticipated to begin this summer and be completed prior to spring 2023. REPORT: As per clause 170.7.1 of the Purchasing By-law 2017-106, the Director of Supply Services shall submit a report to Council recommending award of a purchase greater than $750,000. Six (6) pre-qualified contractors were invited to submit their bids for this quote. By the closing date of Monday March 7, 2022, four (4) quotations had been received. The following quotations were received: Bid Price Adjusted Bid Price (Incl. Taxes) (Incl. Taxes) 560789 Ontario Limited o/a R&M Construction Acton ON $3,729,859.62 $3,503,859.61 * J-AAR Excavating Limited London ON $4,679,871.64 $4,453,871.64 2220742 Ontario Ltd o/a Bronte Construction Burlington ON $4,718,273.19 $4,492,273.19 Dynex Construction Inc. Concord ON $5,558,696.80 $5,332,696.80 The quotations were reviewed by S. Brickman, Supervisor of Capital Programs, L. Christensen, Project Manager of Trails, D. Dychuck, Supervisor of Operations, N. Gollan, Manager of Utility Planning and Programs, N. Lobley, Director of Parks and Cemeteries, E. Pastrik, Manager of Maintenance and Operations, R. Roy, Landscape Architect, A. Visneski, Manager of Parks and Open Space Design and Development, and M. Wilson, Water Resources Engineer, who concur with the above recommendation. Bid prices were adjusted by reducing the project contingency amount. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this quotation, the design and implementation of these types of projects typically involves City staff and resources from across the Corporation. These costs are included in the line item "Projected Costs: Staff Time", and will be itemized when they exceed $125,000.00. Included in this line item are staff time and expenses for all City staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost for this quotation (A), is fair and reasonable but the upset limit exceeds the budget allowance (B) for the project. Additional funding for this purchase is provided by a contribution from Parks & Cemeteries, the Miscellaneous Creek Rehab program, and the Stormwater Management Fee account. The estimated surplus (E) will be returned to the various sources of funding upon completion of the project. Quotation Q22-057 Montgomery Creek (Wilson Park between Wilson Avenue and Vanier Drive) Restoration The total budget for all phases of this project is $3,735,000.00 Estimated Cost for this Phase of Work Quotation Q22-057 costs, including HST 3,503,859.61 less: HST rebate on Quotation (348,525.35) Net Cost Being Awarded 3,155,334.26 A Costs Incurred to Date 558,907.56 Projected Costs: Staff Time 10,000.00 Total Estimated Cost for this Phase of Work $3,724,241.82 C Budget for this Phase of Work Stormwater Utility 1,426,000.00 Disaster Mitigation and Adaptation Fund (DMAF) Grant 1,462,000.00 Contribution from Parks and Cemeteries 405,000.00 Miscellaneous Creek Rehab 190,000.00 Stormwater Management Fee 252,000.00 Total Budget for this Phase of Work $3,735,000.00 B Estimated Surplus/(Deficit) for this Phase of Work (B - C) 10,758.18 D Estimated Surplus/(Deficit) from previous phases - Total Estimated Surplus/(Deficit) $10,758,18 E COMMUNITY ENGAGEMENT: INFORM agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department