HomeMy WebLinkAboutFIN-2022-146 - T22-005 Greenfield Avenue and Traynor Avenue (Carrol Street to Connaught Street) Road Reconstruction
Development Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: March 21, 2022
SUBMITTED BY: Ryan Scott, Manager, Procurement 519-741-2200 ext. 7214
PREPARED BY: Jenny Ung, Procurement Specialist, 519-741-2200 ext. 7216
WARD(S) INVOLVED: Ward 3
DATE OF REPORT: March 11, 2022
REPORT NO.: FIN-2022-146
SUBJECT: T22-005 Greenfield Avenue and Traynor Avenue (Carrol Street to
Connaught Street) Road Reconstruction
RECOMMENDATION:
That T22-005 Greenfield Avenue and Traynor Avenue (Carrol Street to Connaught
Street) Road Reconstruction, be awarded to Regional Sewer and Watermain Ltd.,
Cambridge, Ontario, at their tendered price of $3,387,196.39, including provisional
items and contingencies of $221,517.50, plus H.S.T. of $440,335.53, for a total of
$3,827,531.92.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per
Purchasing By-law 2017-106;
There were six (6) solicitations received for this procurement;
This report supports the delivery of core services.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Greenfield Avenue (between
Carrol Street and Traynor Avenue, approximately 270 meters long) and Traynor Avenue
(between Greenfield Avenue and Connaught Street, approximately 270 meters long).
Funds for construction have been approved by Council as part of the 2022 budget. The
eed of replacement.
Full funding for this project has been approved by council as part of the 2022 budget
process. The project is scheduled to begin May 2, 2022, weather permitting.
reconstructions.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
REPORT:
As per clause 170.7.1 of the Purchasing By-law 2017-106, the Director of Supply Services
shall submit a report to Council recommending award of a purchase greater than $750,000.
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by thirty-one (31) interested parties and by the closing date of Monday March
7, 2022, six (6) tenders had been received.
The following tenders were received: Bid Price
(Incl. Taxes)
Regional Sewer and Watermain Ltd. Cambridge ON $3,827,531.92 *
Steed and Evans Limited St. Jacobs ON $3,975,221.35
Sierra Infrastructure Inc. Woodstock ON $3,978,000.00
410754 Ontario Limited
o/a Sousa Concrete Guelph ON $4,300,000.15
BEECH Infrastructure Group Ltd. Brantford ON $4,491,836.13
Oxford Civil Group Inc. Woodstock ON $4,891,063.26
The tenders were reviewed by S. Allen, Manager of Engineering Design and Approvals, and
Y. Bhattachan, Design and Construction Project Manager, who concur with the above
recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these
types of projects typically involves city staff and resources from across the corporation.
These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material
testing", and will be itemized when they exceed $125,000.00. Included in this line item are
staff time and expenses for all city staff in support of the project such as Engineering,
Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory
permitting, geotechnical and material testing, detouring and traffic control, alternate access
and parking requirements and any other miscellaneous costs. Projects utilizing in-house
staff will include costs for inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital forecast. The estimated surplus (E) will be
returned to the WIP Road Reconstruction general account, and will be used to fund
unexpected deficits in WIP Road Reconstruction projects.
TenderT22-005
Greenfield Avenue and Traynor Avenue (Carrol Street to Connaught Street) Road
Reconstruction
The total budget for all phases of this project is $4,043,000.00
Estimated Cost for this Phase of Work
Tender T22-005 costs, including HST 3,827,531.92
less: HST rebate on Tender (380,720.70)
Net Cost Being Awarded 3,446,811.22 A
Projected Costs: Staff Time/Material Testing 97,090.95
Total Estimated Cost for this Phase of Work $3,543,902.17 C
Budget for this Phase of Work
WIP - Road Reconstruction - Sanitary Utility 1,634,000.00
WIP - Road Reconstruction - Stormwater Utility 817,000.00
WIP - Road Reconstruction - Water Utility 1,101,000.00
Total Budget for this Phase of Work $3,552,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 8,097.83 D
Estimated Surplus/(Deficit) from previous phases 19,407.00
Total Estimated Surplus/(Deficit) $27,504.83 E
COMMUNITY ENGAGEMENT:
INFORM
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department