HomeMy WebLinkAboutFIN-2022-148 - Q22-058 Three (3) Hybrid Police Interceptor SUVs and One (1) Standard Hybrid SUV
REPORT TO: Committee of the Whole
DATE OF MEETING: March 21, 2022
SUBMITTED BY: Ryan Scott, Manager of Procurement 519-741-2200 ext. 7214
PREPARED BY: Jenny Ung, Procurement Specialist, 519-741-2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: March 11, 2022
REPORT NO.: FIN-2022-148
SUBJECT: Q22-058 Three (3) Hybrid Police Interceptor SUVs and One (1) Standard
Hybrid SUV
RECOMMENDATION:
That Quotation Q22-058 Three (3) Hybrid Police Interceptor SUVs and One (1) Standard
Hybrid SUV, be awarded to Parkway Ford Sales (1996) Ltd., Waterloo, Ontario, at their
quoted price of $214,202., plus H.S.T. of $ 27,846.26, for a total of $242,048.26.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per Purchasing
By-law 2017-106;
The reason this report is coming forward is that only one (1) bid was received in response
to this solicitation;
This report supports the delivery of core services.
BACKGROUND:
These units will replace units 16231, 16232 and 16233 in CSD Bylaw Enforcement and unit
4454 in CSD Fire. Three units will be used for ongoing support to Bylaw enforcement, and one
will be used to support fire command. All replacements were approved in the 2022 Annual
Equipment Review. Units 16231, 16232, 16233 are currently six (6) years old with an anticipated
lifecycle of four (4) years and unit 4454 is currently ten (10) years old with an anticipated lifecycle
of eight (8) years.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-
Value, the Manager of Procurement shall submit a report to Council recommending award of a
purchase greater than $100,000 if any one or more of the following conditions apply:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Quotationswere advertised publicly on the City of Kitchener website. Documents were
downloaded by two (2) interested parties and by the closing date of Friday March 11, 2022, one
(1) quotation had been received.
The following quotation was received: Bid Price
(Incl. Taxes)
Parkway Ford Sales (1996) Ltd. Waterloo ON $242,048.26 *
The quotation was reviewed by M. Lynch, Manager of Fleet Planning, who concurs with the
above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The net cost for this quotation (A), is fair and reasonable for a purchase of this scope, but the
upset limit is beyond the allowance provided within the budget (B). Funding for this equipment
is included within the approved capital budget. The estimated deficit (D) will be funded from
previous surpluses that have been closed out to the Equipment Reserve Fund.
Quotation Q22-058
Three (3) Hybrid Police Interceptor SUVs and One (1) Standard Hybrid SUV
Estimated Cost for this Quotation
Quotation Q22-058 including HST 242,048.26
less: HST rebate on quotation (24,076.30)
Net Cost Being Awarded 217,971.96 A
Projected Costs for Additional Outfitting -
Total Estimated Cost for this Quotation $217,971.96 C
Budget for this Quotation
Replacement of units 16231, 16232 and 16233 in CSD Bylaw
Enforcement and unit 4454 in CSD Fire $205,000.00 B
Estimated Surplus/(Deficit) for this Quotation (B - C) (12,971.96) D
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department