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BY-LAW NUMBER 2022-109 of the CORPORATION OF THE CITY OF KITCHENER (Being a By-law regarding the Procurement of Goods and Services) WHEREAS the Municipal Act 2001, S.O.,Section 270 requires all municipalities and local boards to adopt and maintain a policy concerning the procurement of goods and services. AND WHEREAS the Corporation of the City of Kitchener is committed to ensuring its procurement decisions are fair, open and transparent; AND WHEREAS purchases made by the City of Kitchener should reflect best value for the taxpayer, protect the Corporation's financial interests and encourage competitive bidding; AND WHEREAS the Corporation of the City of Kitchener must be prepared to manage extraordinary circumstances from time to time, and that such circumstances may require immediate procurement decisions that are necessary to prevent or alleviate serious delay,a threat to public health,safety or welfare,the disruption of essential services or damage to public property or to respond to any emergency of the Corporation or as required under the provincial Emergency Management and Civil Protection Act(as amended); AND WHEREAS effective planning, monitoring and control of public sector procurement are essential for maintaining public trust and confidence; AND WHEREAS it is deemed expedient that the Council of The Corporation of the City of Kitchener establish a policy concerning the procurement of goods and services. NOW THEREFORE the Council of The Corporation of the City of Kitchener enacts as follows: 1. PURPOSES OF THIS BY-LAW The purposes of this By-law are: 1.1. To express the City's goals and objectives in relation to its procurement of goods,services and construction; 1.2. To describe the roles, responsibilities and authorities of the City's employees,officers and elected officials in carrying out the City's procurement operations; 1.3. To extend authority to the CAO and CPO for the approval of detailed procurement procedures and protocols that are consistent with the intent of this By-law and,to supplement and amend those procedures and protocols as and when deemed necessary, to meet the present and future needs of the City;and, 1.4. To comply with the requirements of Section 270(1)of the Municipal Act,S.O.,2001,as amended from time to time. 2. PROCUREMENT GOALS AND OBJECTIVES The goals and objectives of the City's procurement operations are: 2.1. To obtain the best value for the City when procuring goods and service(s)and construction and manage inventory in an efficient,timely and cost effective manner; 2.2. To encourage competitive procurement and ensure the principles of fairness,objectivity, transparency and accountability are reflected in the City's procurement processes; 2.3. To support effective business planning such that goods,services and construction will only be acquired after consideration of need, alternatives, timing and appropriate life cycle management issues; 2.4. To adhere to the highest standards of ethical conduct and to avoid conflicts between the interests of the City and those of the City's employees,officers and elected officials; 2.5. To ensure compliance with all applicable trade agreements,laws and regulations; 1