HomeMy WebLinkAboutFIN-10-055 - P09-110 - Photovoltaic Systeml
REPORT
REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2010-04-12
SUBMITTED BY: Larry Gordon, Director of Supply Services
PREPARED BY: Steve Rudak, Buyer (2217)
WARD(S) INVOLVED: Ward - 3
DATE OF REPORT: 2010-04-09
REPORT NO: FIN 10-055
SUBJECT: P09-110 -Photovoltaic System
RECOMMENDATION:
That Proposal P09-110, Photovoltaic System, be conditionally awarded to: Photowatt Ontario
Inc., subsidiary of ATS Automation, Cambridge, at their corrected proposed price of
$3,479,961.00, plus G.S.T. of $173,998.05 for a total of $3,653,959.05, subject to the required
approvals of The Ontario Power Authority and Kitchener Wilmot Hydro.
BACKGROUND:
In 2009 the City commissioned a study to determine the feasibility of a roof top, grid intertied
photovoltaic array at the Consolidated Maintenance Facility. The study has shown the location
is ideal, that the building faces due north, there are no surrounding structures that would create
an obstruction, by casting shadows on the area proposed for the system. The feasibility study
coincided with the announcement by the Ontario Power Authority and their Standing Offer
Program encouraging the generation of renewable energy sources. This project if approved by
the OPA, shall support Ontario's renewable energy supply targets for the next twenty (20) years.
REPORT:
This Proposal was advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Thirty six
(36) potential proponents picked up the documents, and by the closing date of Friday February
12, 2010, four (4) proposals had been received.
The following proposals were received:
Corrected Amount
Photowatt Ontario Inc Cambridge ON $3,480,000.00 $3,479,961.00
Canadian Solar Kitchener ON $4,242,031.00 $4,242,131.00
Sutherland Schultz Limited Cambridge ON $4,777,642.53
Black & McDonald Stoney Creek ON $5,056,517.24 $5,056,522.20
The proposals were reviewed by H. Gross, Director Project Administration & Economic
Development, L. Proulx, Project Construction Manager, G. England, Project Manager Energy
Management, T. Boutilier, Senior Business Development Officer, and S. Rudak, Buyer, who
concur with the above recommendation.
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order 52000344 -Consolidated Maintenance Facility -
Solar Roof
Financial Report is attached.
HST may be charged on all or part of the contract amount, although the exact impact is not
determinable at this time. The project manager has confirmed that sufficient contingency exists
within the project budget to fund the cost of the non-rebatable portion of the HST should it
become applicable to this contract.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City Treasurer
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