HomeMy WebLinkAboutFIN-10-065 - T10-019 - Maintenance Shed & Electrical Service
REPORT
REPORT TO:
Mayor Carl Zehr & Members of Council
DATE OF MEETING:
2010-04-19
SUBMITTED BY:
Larry Gordon, Director of Supply Services
PREPARED BY:
Larry Gordon, Director of Supply Services (2214)
WARD(S) INVOLVED:
3
DATE OF REPORT:
2010-04-07
REPORT NO:
FIN 10-065
SUBJECT:
T10-019 Maintenance Shed Construction and New Electrical Service
& Parking Lot Lighting – Doon Valley Golf Course
RECOMMENDATION:
That tender T10-019, Maintenance Shed Construction and New Electrical Service & Parking Lot
Lighting – Doon Valley Golf Course be awarded to Frey Brothers Limited O/A Frey Building
Contractors at their tendered price of $211,000. plus G.S.T. of $10,550. for a total of $221,550.
BACKGROUND:
Currently golf carts are kept outside and are gasoline powered. Council requested that the fleet
be converted over to electric powered for environmental reasons. That required the golf courses
to include building a cart storage and charging facility as part of the Doon Valley Expansion
project. As well, the building will provide better security and less weathering of the fleet of 75
vehicles over their 5 year life cycle, thus maintaining their trade-in value.
The electrical upgrades to the facility were required because there is not enough hydro currently
coming into the property to power the additional new electric golf cart building as well as the
existing facility infrastructure. As well the current hydro poles and line are really old and some of
this needed replacing anyway. Therefore the expansion provided a perfect opportunity to
replace these, and put everything underground and remove all the poles, lines and transformer.
It also became a requirement through our own Planning department through Site Plan Approval
to provide proper parking lot lighting as we expanded the parking lot to accommodate our
additional future customer. This is also a large part of the electrical costs within the tender.
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REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Twenty-
six (26) potential bidders picked up tender documents, and by the closing date of Thursday April
1st, 2010, seven (7) tenders had been received.
The tenders were reviewed by G. Mighton, Mighton Enginerring Ltd. J. lanagan, Aecom the
City’s Consultants for the Project, R. Martinez, Project Coordinator/Draftsperson and R. Kruppa,
Buyer, who concur with the above recommendation.
The following tenders were received:
Frey Building Hawkesville ON $221,550.00 *
Stahle Construction Kitchener ON $251,223.00
Gateman-Milloy Inc. Kitchener ON $271,878.60
Aveiro Constructors Limited Dorchester ON $283,500.00
Sax Construction Inc. Kitchener ON $297,507.00
Onit Construction Inc. Caledon ON $305,783.08
Dakon Construction Ltd. Waterloo ON $350,070.00
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Work Orders #52000006, 22384, and 19762
Financial Report is attached.
HST may be charged on all or part of the contract amount, although the exact impact is not
determinable at this time. The project manager has confirmed that sufficient contingency exists
within the project budget to fund the cost of the non-rebatable portion of the HST should it
become applicable to this contract.
ACKNOWLEDGED BY:
Dan Chapman, General Manager of Financial Services and City
Treasurer
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