HomeMy WebLinkAboutDTS-10-072 - Lennox Lewis Way - Hanson Ave Extension - Final Payment - Purchase Order ExtensionREPORT
Report To:
Finance and Corporate Services Committee
Date of Meeting:
April 26, 2010
Submitted By:
Grant Murphy
Prepared By:
Ken Carmichael
Ward(s) Involved:
Fairview-Gateway Ward - 3
Date of Report:
April 13, 2010
Report No.: DTS-10-072
Subject:
LENNOX LEWIS WAY (HANSON AVENUE EXTENSION) -
FINAL PAYMENT - PURCHASE ORDER EXTENSION
RECOMMENDATION:
That Council approve the extension of the original purchase order to The Walter Fedy
Partnership in the amount of $11,849.31 to cover additional contract administration costs
related to the Lennox Lewis Way (Hanson Avenue Extension) new roadway construction
project.
BACKGROUND:
The Walter Fedy Partnership (TWFP) was engaged, through approval of report DTS 07-107, to
complete the design and contract administration for the extension of Lennox Lewis Way
(Hanson Avenue). Further contract administration requirements were addressed through
extensions to the original purchase order, approved through reports DTS-09-025 and DTS-09-
180.
This purchase order extension is requested in order to finalize contract payments in order to
formally close this project.
REPORT:
Reports DTS-09-025 and DTS-09-180 addressed additional funding required for the contract
administration and construction inspection aspects of the construction of Lennox Lewis Way
(Hanson Avenue Extension). These extensions to the original purchase order were required in
order to appropriately reflect the contract administration and construction inspections aspects of
this project that have been provided by TWFP.
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This final purchase order extension request is put forward to allow the project to be formally
closed through the execution of the final payments. The execution of the previously-approved
claim for additional funding (DTS-09-180), and the necessary duties associated with it, has
placed additional contract administration requirements on TWFP. This request for additional
funding for the contract administration and construction inspection services provided is based
on:
Additional negotiations with the contractor related to scheduling and payment items.
Additional negotiations with the contractor related to claims for additional costs.
Evaluation of contractor claims for additional costs related to a delayed start date and
items related to the disposal of unforeseen contaminated soil and its replacement,
including overruns on required granular materials and asphalt.
Payment certificate revisions due to availability of capital funding.
Additional meetings necessitated by the contractor claim related to a delayed start date
and items related to the contaminated soil issue.
Additional co-ordination with the City / School Board, including meetings and
correspondence.
In short, the construction of Lennox Lewis Way (Hanson Avenue Extension) has experienced
unforeseen soil contamination and scheduling challenges due to the direct impact on adjacent
St Mary’s High School. The execution of these additional items was necessary in order to
properly administer this project and ensure its completion.
FINANCIAL IMPLICATIONS:
Lennox Lewis Way (Hanson Avenue Extension) – Consultant Contract Administration:
Consultant Purchase Orders (PO)
#0800907 $148,479.50
Balance $26,918.88
Outstanding payment $38,768.19
Amount of requested PO extension (Consultant) - $11,849.31
Therefore, the total amount that is being requested to extend to the Purchase Order for the
construction of Lennox Lewis Way (Hanson Avenue Extension) is $11,849.31.
It is recommended that this additional funding be taken from the existing budget funding allotted
for the extension of Block Line Road.
ACKNOWLEDGED BY:
Jeff Willmer, Interim General Manager
Development and Technical Services Department
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