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HomeMy WebLinkAboutDTS-10-094 - Storm Water Management Utility & Rate ImplementationI, KlTcHF,NF-R Development & Technical Services REPORT TO: DATE OF MEETING: SUBMITTED BY: PREPARED BY: WARD(S) INVOLVED: DATE OF REPORT: REPORT NO.: REPORT Finance and Corporate Services Committee May 10, 2010 Grant Murphy, Director Engineering Services Grant Murphy, Director Engineering Services - 741 -2410 All May 5, 2010 DTS -10 -094 SUBJECT: STORMWATER RATE BY -LAW AND UTILITY IMPLEMENTATION RECOMMENDATION: 1. That the ten (10) year capital and operating forecast for the stormwater management program be approved as outlined in staff report DTS -10- 094 , subject to revision through the annual budget process; 2. That the stormwater rate schedule as specified in Appendix B of staff report DTS -10 -094 be approved and come into effect on January 1, 2011; 3. That the by -law enacting the stormwater rate be approved as an amendment to the fees and charges by -law; 4. That a reduction in the following base budgets be implemented as of fiscal 2011 resulting from a shift to a stormwater utility model: Tax supported operating budget of $6,204,228 Water utility of $256,677 Sanitary utility of $259,414 Gas utility of $278,184 Federal gas tax revenue of $1,908,000 5. That staff provide a report related to a stormwater rate credit policy for Council's consideration prior to January 1, 2013; 6. That staff report to Council prior to January 1, 2013 on the viability of transitioning non - residential properties from the approved "tiered flat fee" stormwater rate structure to a method where these properties are 9 -1 charged according to their actual measured impervious area; 7. That one (1) engineering manager position (full- time), one (1) operations supervisor (full- time), one (1) engineering project manager position (full- time), and one (1) revenue analyst position (full -time) be hired beginning in June 2010 so as to enable the implementation of the stormwater utility and advancing related stormwater projects and further; 8. That $100,000 be transferred from the Grand River Erosion Control project (account numbers 11619 and 7367) and that $129,000 be transferred from the Victoria Park Lake Environmental Assessment project (account numbers 52000039 and 207) into the Stormwater Utility Implementation Plan (account number 701204027); EXECUTIVE SUMMARY: Staff are recommending that a stormwater rate structure be implemented on January 1, 2011. The rate methodology provides for a fair and equitable approach allocated costs associated with stormwater management to all property owners in the City of Kitchener. The funding would support the proposed 10 year capital and operating forecast for stormwater programming based on the concept of attaining a sustainable level of service. A rationalized fee structure has been developed and is presented for Council's consideration, along with the enacting by -law for implementation of the stormwater rate starting on January 1, 2011. BACKGROUND: In November 2004, Council directed staff to proceed with undertaking a Stormwater Management Program and Funding Review Study (Study) collaboratively with the City of Waterloo as part of the Shared Services Initiative. The purpose was to identify the City's current level of service, compare this to the legislated requirements and guidelines, develop a suggested level of service, and to evaluate appropriate funding mechanisms to support the stormwater program needs. The Study recommended that a utility structure and user rate approach be implemented in order to fully fund stormwater management programming within the City of Kitchener. Council approved the principle of shifting stormwater management programming from the tax base to a rate based approach on January 18, 2010 (DTS Report 10 -016 and 10 -023). As well, Council approved an annual sustainable level of service for stormwater management of $9,910,590 (2007) and directed staff to present additional information on a preferred rate methodology for their consideration. On February 8, 2010, Council approved the "tiered flat fee" stormwater rate model as the basis to charge property owners for stormwater programming. Council directed staff to present a stormwater rate and utility implementation plan and present recommendations for consideration on or before May 31, 2010. 9 -2 REPORT: The stormwater rate and utility implementation plan includes the stormwater programming 10 year operating and capital forecast, the stormwater rate schedule, the enabling by -law, staffing requirements for implementation in 2010 and a summary of consultation process with "places of worship ", the Waterloo Region District School Board and the Waterloo Region Separate School Board. Stormwater Program - 10 Year Capital and Operating Forecast As per direction from Council, the ten (10) year capital and operating forecast for the stormwater management program has been recently updated to reflect current program costs as the original study was based on 2007 program information. Table 1 compares 2007 program costs with the 2010 updated information. The current service level estimate has been revised from $5.8M to $8.9M annually. Based on the approved Council increase in the service level of $4.1M, the sustainable level of service has been revised from $9.9M to $13.OM annually, Table 1 — Stormwater Program Comparison of 2007 Estimated Expenditures and 2010 Updated Expenditures The updated program costs of $13M includes inflationary adjustments, refined construction cost estimates not originally considered in the 2007 Feasibility Study, and the inclusion of administrative and support service overheads. The City allocates administrative overheads to operating units to better reflect the full cost of providing service and to assist in setting appropriate user fees and charges. To be consistent, in developing the operating projections for the stormwater utility, staff have allocated a reasonable share of corporate overheads to the Utility consistent with the approach for other enterprises. These allocations do not reflect new costs to the rate payer; rather they are reflected in the shift from the tax or utility base and the corresponding reduction in the property tax rates and other utility rates. These overheads amount to approximately $1 million and pertain to the following existing functions: billing, collecting, customer service, facilities management, dispatch, 9 -3 Current Service Level Council Approved Sustainable Service for Stormwater Service Level Level for Stormwater Management Increase Management Programming (January 18th, 2010) Programming (A) (B) (A + B) Stormwater Management Feasibility Study based on $5.8M $4.1 M $9.9M 2007 financial information Updated stormwater programming based on $8.9M $4.1 M $13.01VI 2010 financial information Change due to Program $3.1 M $0.0M $3.1 M Costs Adjustments The updated program costs of $13M includes inflationary adjustments, refined construction cost estimates not originally considered in the 2007 Feasibility Study, and the inclusion of administrative and support service overheads. The City allocates administrative overheads to operating units to better reflect the full cost of providing service and to assist in setting appropriate user fees and charges. To be consistent, in developing the operating projections for the stormwater utility, staff have allocated a reasonable share of corporate overheads to the Utility consistent with the approach for other enterprises. These allocations do not reflect new costs to the rate payer; rather they are reflected in the shift from the tax or utility base and the corresponding reduction in the property tax rates and other utility rates. These overheads amount to approximately $1 million and pertain to the following existing functions: billing, collecting, customer service, facilities management, dispatch, 9 -3 engineering management, human resources, finance /accounting, purchasing, information technology, etc. It should be noted that the forecast takes into consideration the proposed remediation and upstream stormwater management works, identified in the Victoria Park Lake Class EA Study Report, starting in 2011 with completion in 2015 and ensures that this remains a priority project for Council. Refer to Appendix A which provides details associated with the revised annual program forecast over the next ten (10) years. The forecast will be reviewed as part of the annual budget process by Council. Stormwater Rate Schedule In November 2004, Council directed staff to proceed with undertaking a Stormwater Management Program and Funding Review Study. On October 5t", 2009, Council received the Stormwater Management Program and Funding Review (DTS Report 09 -042) and concluded that an equitable and defendable rate structure for stormwater is feasible. A rational nexus was established between the amount of the user fee and the cost of the service being provided — in that the more impervious area an individual property owner has, the greater the amount of runoff and pollutant loading from the property and, consequently, the greater the demand on the City's stormwater management system, either for flood control or water quality treatment purposes. Under the authority of sections 9, 10 and 11 and part XII of the Municipal Act, 2001, the City has the authority to pass a "fees and charges" by -law for the purposes of funding stormwater management. A user fee may be charged to cover the cost of a service and a key component is to ensure that there is a nexus between the amount of the user fee and the cost of the service being provided, such that it is not categorized as a tax. On January 18, 2010, Council approved the principle of shifting stormwater management programming from the tax base to a rate based approach. On February 8, 2010, Council approved the "tiered flat fee" stormwater rate model and directed staff to review the proposed rate categories structure, so as to ensure that the principles of fairness and equity are achieved. This "tiered flat fee" structure is consistent with what is being considered by the City of Waterloo. The proposed rate structure would enable an approximate 17.9% shift in overall stormwater program costs from residential users to the non - residential sector, where both taxable non- residential and tax - exempt non - residential properties would be paying their fair share of stormwater services, due to the amount of stormwater run -off generated from their properties. It ensured that stormwater program costs are equitably and fairly distributed amongst four (4) broad property classes in accordance with the recommendations of the 2007 Feasibility Study (i.e. 42.4% residential single detached, 13.8% multi - residential, 33.9% taxable non - residential, and 9.9% tax - exempt non - residential). 9 -4 Figure #1 — Existing Distribution of Stormwater Program Costs (Tax Levy Model) Figure #2 — Proposed Distribution of Stormwater Program Costs (Tiered Flat Fee Model) Staff have now completed further analysis and details are provided in the attached technical memo from AECOM dated May 5, 2010 (refer to Appendix D). The preferred option is made up of thirteen (13) rate tiers and each is assigned a unique Rate Code. The stormwater rate schedule is shown in Appendix B. The rate schedule also reflects the updated 10 year stormwater program capital and operating forecast of $13.OM annually, less $1.44M of federal gas tax funding, and as such the rate structure is calculated using $11.56M annually. The stormwater rate schedule includes three tiers for residential single- detached homes (small, medium, large). The rate a single- detached residential property owner pays will be assessed 9 -5 based on the building footprint of the property, from the City's existing geographical information system (GIS) database. About 80% of the single- detached residential properties in the City will be charged according to Rate Code 2 at $10.50 per month or $126.00 per year; with the remaining 20% being split between "small" and "large" properties (Rate Codes 1 and 3 respectively in Table 2). Table 2 — Residential Stormwater Charges Type Number of Monthly Charge Annual Charge Number of Code Description Basis for Charge Dwelling Units per Property � per Property ' Customer S2 Code Detached homes with building footprint Dwelling Units per Property per Property Customer S2 1 Residential Single Detached Small z size of 105 M2 less 1 $6.30 $76 4.180 5 Residential Condominium Detached homes with building footprint 1 $4.20 $50 8,840 2 Residential Single Detached Medium size between 106 -236 m z 1 $10.50 $126 33.450 6 Multi- Residential (2 -5 Units) Detached homes with building footprint Triplex $12.60 $151 260 3 Residential Single Detached Large size of 237 M2 or more 1 $13.80 $166 4,180 Notes: 1. Monthly stormwater rate charge per propertyto generate $11.56M/yr. Federal gas tax revenue contribution is $1 .441vyr. Assumes 95% collection rate. Al charges rounded to the nearest 300. 2. Approximate count as of May 5, 2010. For other multi - residential properties the charge would be based on a fraction of the base unit calculation for an "average" single- detached residential property and is charged on a per dwelling unit basis, such as townhouses, condominiums, duplexes, triplexes, four - plexes, five - plexes, and apartment buildings (refer to Table 3). Table 3 — Multi -Unit Residential Stormwater Charges Type Number of Monthly Charge Annual Charge Number of Description Basis for Charge ' ' Code Dwelling Units per Property per Property Customer S2 4 Residential Townhouse Per property(per Tax Roll ID number) 1 $7.50 $90 6.390 5 Residential Condominium Per property(per Tax Roll ID number) 1 $4.20 $50 8,840 Duplex $8.40 $101 1,400 6 Multi- Residential (2 -5 Units) Per building Triplex $12.60 $151 260 Four -plex $16.80 $202 150 Five -plex $21.00 $252 30 Charge = (# units) Charge = (# units) 7 Multi- Residential ( >5 Units) Per property (according to number of varies x ($2.10 /month) x ($25.20 /year) 1.190 dwelling units) See Note 3 See Note 3 Notes: 1. Monthly sto rmwate r rate charge per property to generate $11.56M/yr. Federal gas tax revenue contribution is $1.441VI/yr. Assumes 95% collection rate. All charges rounded to the nearest 30¢. 2. Approximate count as of May5, 2010. 3. Example: 10 -unit apt. = $21.00 /mo ($252 /yr); 25 -unit apt. = $52.50 /mo ($630 /yr); 100 -unit apt. = $210.00 /mo ($2,520 /yr). Commercial, industrial and tax - exempt properties have a high degree of variation in the amount of impervious area, due to their property size and land use. All non - residential properties would be charged based on actual measured impervious area (i.e. $10.50 per month per 259 m2 of impervious area) and the rate charged to the property would be based on one of six (6) rate categories according to Rate Codes 8 -13 in the rate schedule (refer to Table 4). 9 -6 Table 4 — Non - Residential Stormwater Charges Type Code Description Basis for Charge Number of Dwelling nits g Monthly Charge per Property Annual Charge per Property Number of Customer z Non - Residential Smallest 26-1,051 m2 of impervious area n/a $20.10 $241 1.080 9 Non - Residential Small 1,052 - 1,640 m2ofimpervious area $53.70 $644 300 10 Non - Residential Medium -Low 1.641 -7,676 m2ofimpervious area $140.70 $1,688 950 11 Non - Residential Medium -High 7,677 - 16,324 m2 of impervious area $410.70 $4,928 200 12 Non - Residential Large 116,325 - 39,034m2ofimperviousarea $995.40 1 $11,945 1 110 13 Non - Residential Largest 139,035 m2or greater of impervious area $2,136.90 $25,643 40 Notes: 1. Monthly stormwater rate charge per propertyto generate $11.56Mtyr. Federal gas tax revenue contribution is $1 .44Myr. Assumes 95% collection rate. All charges rounded to the nearest300. 2. Approximate count as of May 5, 2010. 3. Non - Residential tiers (Billing Codes 8 -13) include both Taxable and Tax - Exempt properties. 4. Non - Residential properties with less than 26.0 sq. m. of impervious area are not charged. Tax - exempt properties would also be charged the stormwater rate according Rate Codes 8 -13 in the rate schedule. Tax exempt properties include governmental parcels (e.g. municipal, regional, provincial, and federal buildings) as well as institutional parcels (e.g. schools, hospitals, and places of worship) and other charitable organizations that are registered with the Canada Revenue Agency and therefore exempt from property taxation under the Income Tax Act. It is recommended that the rate schedule as proposed in AECOM's May 5th technical memo be adopted by Council (refer to Appendix D) and enacted through the stormwater charges by -law (attached in Appendix C). FINANCIAL IMPLICATIONS: Shift from Tax Levy to Rate Base A reduction in the following base budgets can be implemented as of fiscal 2011 resulting from a shift to a storm utility model: • Tax supported operating budget of $6,204,228 • Water utility of $256,677 • Sanitary utility of $259,414 • Gas utility of $278,184 • Federal gas tax revenue of $1,908,000 These shifts include both the operating and capital costs relating to storm activities. These costs will be removed from the tax supported budget and transferred to the new budget for the Stormwater Utility. These costs include operational costs such as preventive and reactive maintenance, spill response, stormwater monitoring, operation and maintenance costs, administration and environmental compliance costs. Capital costs include system rehabilitation projects, accelerated infrastructure renewal projects, software upgrades and CMF related expenses. The shift from the tax supported operating budget will be partially offset by stormwater utility internal recoveries and eligible grants to places of worship. 9 -7 The revised estimation in the reduction of the 2011 tax levy for an average single- detached residential property owner is approximately $5.50 per month or around $66 for the year (pending Council approval). The stormwater monthly rate for the average single- detached residential property is $10.50 or $126.00 per year (an increase of about $5.00 a month or $60 a year). Staffing Requirements The City of Kitchener current stormwater management (SWM) program consists of four general components — operation and maintenance, environmental compliance, capital improvement projects, and planning and management. During 2010, resources will required to be deployed in order to advance the delivery of certain components of the 2011 stormwater management program, which are listed below, in order of priority: • Oversight of the stormwater utility implementation activities, development of supporting policies and business practices, and reporting to Council as needed, • Revenue and collections business functions including rate payer liaison and public communications in order to ensure that the stormwater billing is implemented on January 1, 2011, • Victoria Park Lake remediation relating to the dredging and reconfiguration of the lake and upstream water quality facilities (DTS Report 09 -096) in order to begin construction in 2011, • Stormwater pond retrofits for water quality improvements which includes detailed design, tender document preparation, construction and commissioning of new facilities in order to meet infrastructure stimulus funding deadlines and other ongoing pond retrofits, • Development of operation and maintenance programs, facility monitoring and environmental compliance, including program schedules and delivery modes, • Develop a business plan to coordinate stormwater management and wastewater services that are currently spread across multiple departments. In summary, it is recommended that one (1) stormwater utility manager position (full- time), one (1) operations supervisor (full- time), one (1) engineering project manager position (full- time), and one (1) revenue analyst position (full -time) be approved so as to enable the implementation of the stormwater rate and related stormwater programming in 2010. In light of these program needs Table 5 identifies a requirement to fund a stormwater utility staff complement of approximately $229,000 beginning in June 2010 (seven months only). These expenditures would be funded from existing stormwater related capital projects and would be transferred to the Stormwater utility implementation capital account. It is also recommended that $100,000 be transferred from the Grand River Erosion Control project (account numbers 11619 and 7367) and that $129,000 be transferred from the Victoria Park Lake Environmental Assessment project (account numbers 52000039 and 207) into the Stormwater Utility Implementation Plan (account number 701204027). Table 5 – Stormwater Utility Staff Requirements for 2010 (7 months only) COMMUNICATIONS: Communication Plan — Stormwater Rate Implementation A communications plan has been developed and will have four (4) phases through the implementation of the stormwater rate. The first phase is an additional consultation phase during which staff solicits feedback from the Waterloo Region District School Board and the Waterloo Region Catholic School Board and "places of worship" sector, as directed by Council. An open house for the "places of worship" sector provides an opportunity for stakeholders to get more information about the rate and how it may affect them; to provide feedback and influence how the rate could be implemented; and to share perspectives the City has not considered. Refer to the next section for more details on the consultation process — tax exempt sector. The second phase will be getting specific details of the rate out to the public and how and when it will be implemented. It will occur between September and December 2010 and educate property owners about what the rate is, how it's calculated, why we switched, when it will take effect. Staff will also be educated about the changes in order for them to effectively answer the public's questions. The third phase includes a public education sustainment effort, once the rate is actually implemented in January 2011. It will provide key messaging and frequently asked questions for staff that will start receiving calls from customers who didn't know this was taking place until it appeared on their bill. It is planned that stormwater rate will appear as a separate charge on the monthly water and natural gas bill for Kitchener Utilities customers. There will be a public awareness and education component that will run throughout all phases that will build on the work that started in 2007, educating residents about stormwater — what it is, how it is managed, why they should care and how they can reduce the amount of stormwater they contribute to the system. This phase started in March 2010 and will be ongoing until at least March 2011. Consultation Process - Tax Exempt Sector 9 -9 2010 Funding Position Description Requirement Notes Oversee and manage stormwater utility program, including the implementation of the stormwater rate, policy development, Stormwater Utility annual stormwater audit, monitoring of the stormwater capital Manager (Engineering) $ 60,202.61 and operating budgets. Design and manage stormwater utility capital projects, Engineering Project including Victoria Park Lake remediation, stormwater pond Manager $ 50,383.95 retrofits (ISF related) and drainage improvements. Supervise the delivery of maintenance and operations of Stormwater Operations stormwater facilities and implement best management Supervisor $ 50,383.95 practices To address customer inquires related to stormwater billing Revenue Analyst $ 29,866.67 and collections processes. Sub -total = $ 190,837.17 20% Contingency = $ 38,167.43 Total = $ 229,004.61 COMMUNICATIONS: Communication Plan — Stormwater Rate Implementation A communications plan has been developed and will have four (4) phases through the implementation of the stormwater rate. The first phase is an additional consultation phase during which staff solicits feedback from the Waterloo Region District School Board and the Waterloo Region Catholic School Board and "places of worship" sector, as directed by Council. An open house for the "places of worship" sector provides an opportunity for stakeholders to get more information about the rate and how it may affect them; to provide feedback and influence how the rate could be implemented; and to share perspectives the City has not considered. Refer to the next section for more details on the consultation process — tax exempt sector. The second phase will be getting specific details of the rate out to the public and how and when it will be implemented. It will occur between September and December 2010 and educate property owners about what the rate is, how it's calculated, why we switched, when it will take effect. Staff will also be educated about the changes in order for them to effectively answer the public's questions. The third phase includes a public education sustainment effort, once the rate is actually implemented in January 2011. It will provide key messaging and frequently asked questions for staff that will start receiving calls from customers who didn't know this was taking place until it appeared on their bill. It is planned that stormwater rate will appear as a separate charge on the monthly water and natural gas bill for Kitchener Utilities customers. There will be a public awareness and education component that will run throughout all phases that will build on the work that started in 2007, educating residents about stormwater — what it is, how it is managed, why they should care and how they can reduce the amount of stormwater they contribute to the system. This phase started in March 2010 and will be ongoing until at least March 2011. Consultation Process - Tax Exempt Sector 9 -9 As directed by Council, staff have initiated additional public consultation with the school boards and the "places of worship" during March, April and May 2010. Both the Waterloo Region District School Board and the Waterloo Region Catholic School Board have raised concerns as to a municipality's authority to apply stormwater rates to their properties. As this relates to a legal matter, staff will address it in caucus with Council. In the meantime, information about the proposed rate structure has been provided to the Boards for their consideration and it is recommended that further dialogue with Boards be pursued in order to resolve this matter. A special open house for "places of worship" was held on April 14th at the Downtown Community Centre. The open house provided information about the draft stormwater rate schedule. Letters were issued to 171 "place of worship" properties on March 29th, inviting property owners to attend the open house and 33 people attended, representing 25 "places of worship." Feedback forms were provided and attendees were encouraged to return them by April 28th. Additional letters were issued on April 18th, including a copy of their estimated rate cost (a property SWM rate fact sheet), and also informing them that the stormwater rate implementation report would be presented at the May 10th Financial and Corporate Services Committee meeting. At the time of writing this report, approximately ten (10) feedback forms have been submitted, along with 76 form letters from Forest Hill United Church (only one copy attached) and a series of other inquiries were received by the City. These are included in Appendix E of this report for Council's information. It is apparent that there are concerns around the financial impact that the rate will have on the congregations at these "places of worship ". Representatives from the "places of worship" sector have reiterated that they provide certain community benefits, such as social support programs. Most feedback either sought to reduce the stormwater charge, phase in the charge or eliminate the charge completely. Staff's recommendation to charge all property owners for their fair and equitable share of stormwater programming is still a premise that should continue to be supported. As such, it is recommended that the "places of worship" sector be charged the appropriate rate based on measured impervious area according to the approved rate schedule. Staff are not recommending an exemption exclusively for the "places of worship" from paying the stormwater charge, as this would not be fair to other property owners in different rate categories. The implication is that funding not generated from the "places of worship" sector would have to be reallocated to the other rate categories, thus increasing the rates in those other categories. Essentially, the utility would be viewed as subsidizing certain users within a specific rate category, and would make the rate structure susceptible to legal challenges by other users. On May 3rd, Council directed staff to issue a written notification to all charitable organizations such that they are aware of potential effects that the proposed stormwater rate may have on their properties. At the time of writing this report letters were being prepared to be issued on or before May 7th informing them of the special Financial and Corporate Services Committee meeting to be held on May 171H Stormwater Advisory Committee In early 2005, a Stormwater Advisory Committee (SWAC) was formed consisting of various stakeholders from across the Cities of Kitchener and Waterloo. Representation has included the 9 -10 school boards and universities, the Chamber of Commerce, other business representation and members of the public. Eight meetings over the last 4 years have been held with the Committee, as well as individual meetings with the various stakeholders to identify issues and concerns. The project team circulated the Draft Final Report to the SWAC members on October 22, 2008 for their review and comments. At the December 4th, 2008 SWAC meeting, these comments were addressed, the final study report was presented, and the consultation process formally concluded. Additionally over the past eight (8) months, staff have also been providing e -mail updates to the members of Stormwater Advisory Committee as reports go forward to Council on matters related to the stormwater rate. Staff have met with the Regional and Municipal Affairs Committee of the Greater Kitchener - Waterloo Chamber of Commerce on February 91h and April 24th, 2010 to review the proposed stormwater rate methodology and the draft rate schedule. A concern was raised about the lack of credit policy for non - residential properties that have installed on -site stormwater management facilities or have other best management practices. Staff indicated that typically non - residential property owners would apply for the stormwater rate credit, certifying that their facilities are in good operating condition and would not be eligible for more than 50% of their monthly charge. Staff indicated that a credit policy is not being implemented on January 1, 2011 but that it is intended to develop a credit policy within two (2) years. CONCLUSION: The purpose of the Stormwater Management Program and Funding Review Study has demonstrated and concluded that an equitable and defendable rate structure for stormwater is feasible. A "tiered flat fee" method has been used to derive a stormwater rate structure which is defensible, fair and equitable. This will provide a sustainable level of funding to enable the City to meet its environmental and legislative obligations regarding stormwater management. In the long term, the current rate structure can enable a smooth transition from the approved "tiered flat fee" stormwater rate structure to a method where non - residential properties would be charged according to their actual measured impervious area, if so directed by Council in the future. Staff recommend returning to this matter in approximately two (2) years and presenting a report to Council for their consideration. It is proposed that the stormwater rate by -law and its accompanying rate schedule be adopted such that the applicable stormwater rate can be applied to all City of Kitchener property owners starting on January 1, 2011. ACKNOWLEDGED BY: Jeff Willmer, General Manager, Development and Technical Services List of Attachments: Appendix A — Stormwater Program - 10 Year Capital and Operating Forecast (2011 to 2020) Appendix B - Stormwater Rate Schedule `A' to City By -Law (May 10, 2010) Appendix C - Stormwater Charge Bylaw Appendix D — AECOM Technical Memo on Stormwater Rate Scenario Analysis (May 5, 2010) Appendix E — Feedback from Places of Worship Sector 9 -11 a1 C R d M O C (,d (a S R U GC L 4) CR L O V L IL L � N p 3 *' � U T T O N Q X_ C N Q S Q 9 -12 W O r- r- N @ W O OOD ll� a0 V ( C O v C r d to 01 (f1 01 01 V (f1 N O f1 CN (f1 cli (f1 41) rl 00 O O M O N O M 7 O O O O 0 0 0 M 01 O O O a O T N (n W M 7 OD L 0 0 7 V O O M M r T i& r (f1 (n T D) (D O (D to 0 7 V O N O r OD M lf) (n a2 O N (D O OD a N A N O O T O � r N Cl) M (D T r- 7 T (f1 0) a N co 7EFT 01 NN 66, � HJ ON � co rr- fD ON Cl) O N M LL � UJ � ui ui N N (f) 0) O O (f) N M O O O) N O OD W Cl) 01 (f) M T 01 (D D) M V O O O O W N (D O EA W N Ljl� O (D N B co W r r a N rl O OD N r 0) OD W D) 0 (D M r N N M N 0) CO r M O M M O W (t) O fD co M N ro (D N >- N M W N Ui N 61) (n ldJ (f) 613 6s Tn T r M N (D 01 M (D O 613 613 ro LL ER fPr U3 H3 fPr fPr !fl M 7 N O O M M (D O O OD V O W W OD N W O N N O) (D M 01 O O 0 0 r f` D) O O T W 0 0 0 0) (D (f) 'D fD r (D M 01 O T r (D (f) N r OD OD (D OD (D O N N N ro (D OD (n M W (D D) 7 OD M M O O (n r Cl) (f) M N N co r- EF CF UT H � N � 7 (D W � � UOco (D O N v LL N N ui 7 T M M O OLf) N 0 0 0 0 0 O r r- O r M r r- N 7 0rl O O co Cl) O O D) 01 co O O (n ro (f) O O D) V T) OD CO r O ro Cl) O O r N 0 a (n r r O (D O (n O N T N f` (n T (D OD r 7 ap W cD O (D T r- 7 (n 01 N lf1 N >- T UJ f` N N UJ H3 7 ap NFT (D N N 7 W Cl) ON N N LL EA fPr EA EA fPr N OD M W O O O O r O O (D CO O CO Cl) 7 0 7 01 7 7 T 01 O O W W O O T N O O (D 0) 7 0 0 7 W (f) N r r T ro V 01 (D v r v 0 O O (n N Cl) M 0 M (n N f` O O) (D (D N O (D N N (f) U3 U3 O T (n 7 N f` 7 N 7EFJ T M V co (f1 W N i ;; CO � � (D U3 ON (D a LL fA OD N N CO O O (D (D 0 0 0 0 O N N Cl) Cl) 7 G 7 (f) (O N 0 0 7 V 0 0 7 8 (n 0 0 7 0 (n O O (A T) T to r r v N (f1 (f) co N co 01 O T It (f1 N N r O N O M V M (D (f) V O N N O N* U3 U3 O (D (A co (f1 (D 7�� Cl) T T N f` Cl) N U3 � NN 6 6 UJ 1& ON 61) 61) 6 O LL � N OD (f) N 0 CD 7 V Cl) 0 0 7 (D O r d Cl) V T D) 7 lf) N r N N O O CO CO O O rrl r O O a0 (f1 N O O T V (R CO ro r OD (f1 CO O O 7 r co (f1 r (n 7 r- O D) co N N OD N Cl) (n r (D N O N O CO T ro M (f) 0) T M O ro 01 N -- 61) 61) V 6s Ef3 66, U3 N Lr) T T � � � i&� � � ON (D LL � O N OD O O O co Cl) O O O co Cl) O N N 01 fy O It to r N N- 0 0 7 V O O O O M O EA (n V O O co V (A OD CO r 7 N r- ro O (D. M M O') (n M O 0 6 M N r N W N 7 V (M D r O 7 OD M T r 0) N (M f1 N M i& EE C EN A UN 3 66, 6s lM f1 � 4 � O61F1 � 6s M LL N N ui 7 Cl (f1 O O N N O O O N N O co Cl) N N OD It 7 fD OD r (f) r O O r f` O O M M O O O 7 a O O O O O (A M ro r (D M fD 01 O O OD CO Cl) (D 7 N M O OD N O N (D N G r (f) M r N (f) N O r (D N T V T (D r- 01 r- N OD EiJ CO Cl) CF Ef3 Itt U3 61) 0 N N 0 0 �� � � M OD W m O O O O O O O (f) N O (f) N 01 OD O T O (D 7 T N O O N N O O r r- O O O M Cl) 7 0 0 N (D O r d (n C\! rl Cl) M (D 7 7 (f) 0 M T O CO OD 7 0 (f1 r (n N a O N CD 7 T (D ap N N (f) N O 66, 7 co (f) O (D N r T 700 co 7 W O O EFT EFT v LL �6 V ui Q Q Q Q O O O O H H H H N N N N N U N O co N O R o () > Q V O .�.� Q = = .° L O N O O > a d n OY CL ' a co o ° ° (o > D a C cOY C ci ay O _ 7 -° N lz OY fd C C L a O . r .O >_ Q tr _ N _ N 3 L = E (6 Z ° ° C — J U) :°.U) a cc: 0 m Occ: Q N > M C H O w V C7 F- 9 -12 Appendix B — Stormwater Charges - Schedule `A' of City By -Law (May 10, 2010) Type Description Basis for Charge Number of Monthly Charge Annual Charge Code Dwelling Units per Property' per Property' Detached homes with building footprint 1 Residential Single Detached Small size of 105 m or less 1 $6.30 $76 Detached homes with building footprint 2 Residential Single Detached Medium 1 $10.50 $126 size between 106 -236 m 3 Residential Single Detached Large Detached homes with building footprint size of 237 m or more 1 $13.80 $166 4 Residential Townhouse Per property (per Tax Roll ID number) 1 $7.50 $90 5 Residential Condominium Per property (per Tax Roll ID number) 1 $4.20 $50 Duplex $8.40 $101 6 Multi- Residential (2 -5 Units) Per building Triplex $12.60 $151 Four lex $16.80 $202 Five lex $21.00 $252 Per property (according to number of Charge = (# units) Charge = (# units) 7 Multi- Residential ( >5 Units) dwelling units) varies x ($2.10 /month) x ($25.20 /year) See Note 2 See Note 2 8 Non - Residential Smallest 26-1,051 m2 of impervious area n a $20.10 $241 9 Non - Residential Small 1,052 - 1,640 m2 of impervious area $53.70 $644 10 Non - Residential Medium -Low 1,641 - 7,676 m2 of impervious area $140.70 $1,688 11 Non - Residential Medium -High 7,677 - 16,324 m2 of impervious area $410.70 $4,928 12 Non - Residential Large 16,325 - 39,034 m2 of impervious area $995.40 $11,945 13 Non - Residential Largest 39,035 m2 or greater of impervious area $2,136.90 $25,643 Notes: 1. Monthly stormwater rate charge per property to generate $11.56M /yr. Assumes 95% collection rate. All charges rounded to the nearest 300. 2. Example: 10 -unit apt. = $21.00 /mo ($252/yr); 25 -unit apt. = $52.50/mo ($630 /yr); 100 -unit apt. = $210.00 /mo ($2,520/yr). 3. Non - Residential tiers (Billing Codes 8 -13) include both Taxable and Tax - Exempt properties. 4. Non - Residential properties with less than 26.0 sq. m. of impervious area are not charged. 9 -13 BY -LAW NUMBER OF THE CORPORATION OF THE CITY OF KITCHENER (Being a by -law to levy and implement a Storm Water Charge) WHEREAS municipalities are authorized to levy fees and charges pertaining to a storm water system pursuant to sections 9, 10, 11 and 391 of the Municipal Act; AND WHEREAS City desires to create a separate storm water utility to fund the operation, maintenance and capital projects pertaining to storm water management; AND WHEREAS the creation of a separate storm water charge to fund such storm water utility will bring transparency to the actual costs of providing and maintaining the extensive storm water management infrastructure within the City; AND WHEREAS effective January 1, 2011, the Corporation of the City of Kitchener desires to impose a storm water charge on property owners; AND WHEREAS in establishing the storm water charge rate structure in this by -law, Council has had regard to differentiating between classes of residential users based upon the approximate impervious areas of each residential class; AND WHEREAS in establishing the storm water charge rate structure in the by -law, Council has had regard to differentiating between non - residential users based upon the actual impervious areas of each non - residential property; 9 -14 NOW THEREFORE the Council of The Corporation of the City of Kitchener enacts as follows: 1. Effected Lands — within City of Kitchener: A storm water charge as set forth in Schedule `A' hereto is hereby imposed upon all property owners within the City. 2. Rate structure — General Principles: The classes and rate of storm water charge set out in schedule `A' shall generally be based upon the impervious area of the property and its land use. 3. Manner of invoicing: Storm water charges shall be invoiced in the same manner as other Kitchener utility charges and shall be itemized on the same monthly invoice. 4. Amount owing added to tax roll: Pursuant to section 398 (2) of the Municipal Act, any outstanding monies owed with respect to storm water charges may be added to the tax roll of the property in respect of the money is owed and shall collect them in the same manner as municipal taxes. 5. Non - residential User Storm Water Charge Credit Policy: Non - residential users may qualify for storm water charge credits where such users can clearly demonstrate to the City that the user's storm water facilities or best management practices provide the City with cost savings that the City would otherwise incur as part of its efforts to manage storm water. Qualifying criteria and the application process are outlined in Schedule "B' hereto. 6. Amendments to Schedule `A': A review of the rates and classes itemized in Schedule `A' shall occur every year by council and may be changed on an annual basis without an amendment to this by -law. 9 -15 7. Amendments to Schedule 'B': A review of the non - residential user storm water charge credit policy and its associated qualifying criteria and application process as outlined in Schedule `B', shall occur at least once a year and may be changed on an annual basis without and amendment to this by -law. PASSED at the Council Chambers in the City of Kitchener this day of 2010 Mayor Clerk 9 -16 Schedule A — Storm Water Charges 9 -17 Schedule B — Non - residential User Storm Water Charge Credit Policy Credit policy will be in effect starting on January 1, 2013. 9 -18 AXOM Memorandum AECOM 50 Sportsworld Crossing Road, Unit 290 519.650.5313 tel Kitchener, ON, Canada N2P OA4 519.650.3424 fax www.aecom.com To Grant Murphy, City of Kitchener Page 1 cc Steve Sedgwick, CDM Don Stone, CDM Subject City of Kitchener Stormwater Rate Implementation From Mike Gregory, AECOM Date May 5, 2010 Project Number 60148170 The purpose of this memo is to summarize the rate analysis and development of the recommended rate schedule for the City's stormwater rate implementation project. Residential Parcel Analysis A stormwater rate charges customers a fee according to the runoff generated by the property owned or used. Customer properties are identified and characterized with regard to the stormwater management (SWM) impact through a land use analysis of parcels. A parcel refers to any contiguous property, lot, or land tract under single ownership. The parcel characteristic that most affects the quantity and quality of runoff is impervious area, which refers to surface cover that is highly resistant to the infiltration of water (e.g., building rooftops, paved areas, and compacted gravel). The parcel analysis from the Feasibility Study was revisited and updated based on new information. Table 1 shows the revised Table 4 -4a (page 33) of the 2008 Feasibility Study report (Kitchener - Waterloo Stormwater Management Program and Funding Review: Stormwater Funding Analysis, Final Report; AECOM, October 2008). Table 1 - Updated Parcel Analysis Parcel Type Number of Parcels Dwelling Units Est'd Impervious Area (m) SFU Factor Tiered SFU Distribution Total Avg /d.u. Count % Single Detached (small) 4,181 4,181 702,374 168 0.6 2,508 3.0% Single Detached (medium) 33,446 33,446 8,662,618 259 1.0 33,446 40.3% Single Detached (large) 4,181 4,181 1,438,195 344 1.3 5,435 6.5% Duplex 1,396 2,792 299,219 107 0.4 1,117 1.3% Townhouse 6,393 6,393 1,238,963 194 0.7 4,475 5.4% Residential Condominium 8,838 8,838 979,957 111 0.4 3,535 4.3% Multi- Residential (3 -5 units) 440 1,519 143,713 95 0.4 608 0.7% Multi- Residential ( >5 units) 1,191 18,244 1,129,304 62 0.2 3,649 4.4% Residential Vacant 1 1,2611 01 0 01 0.01 0 0.0% Right -of -Way 1 7,9911 01 0 01 0.01 0 0.0% Kesiaentlal buntotal 69,315 79,594 14,594,343 153 54,773 ` ss.o; qon- Residential 1 2,769 n/a 1 5,359,285 n/a I n/a 1 20,6921 24.90/ qon -Res'I (Tax Exempt) 1 923 n/a 1 1,952,074 n/a I n/a 1 7,537 9.10/ Total 73,010 21,905,702 83,002 100.0% Single Family Unit (SFU) = 259 m2 (2,788 ft) Kitchener_ Storm rateim plem entation_ Memo _5May2010_Mag.Doc 9 - 19 A=COM Page 2 Memorandum May 5, 2010 Table 1 follows the Single Family Unit (SFU) method in which the average impervious area of single detached homes is used as the base billing unit. The average impervious area of single detached homes was calculated to be 259 m2 (2,788 ft2) in Kitchener. The residential SFU factor relates the average impervious area of each residential parcel type to this SFU base area. Given the large amount of residential properties (i.e., 42,000 single detached homes, and over 18,000 multi - residential units), statistical sampling was necessary to define impervious area characteristics for the purpose of defining a rate structure. The sampling procedures and residential parcel analysis conducted in the Feasibility Study remains valid for the present stormwater rate implementation. However, a new parcel type category (i.e., Residential Condominium) was added based on new dwelling unit information provided by the City. A statistical sampling of this category indicated an average impervious area of 111 m2 of impervious area per dwelling unit. This represents an SFU factor of 0.4. To implement the stormwater rate, single detached homes would be assigned to one of three tiers: • Small: the smallest 10 percentile of impervious area is 168 m2 or less; • Medium: the middle 80 percentile of impervious area is between 169 and 343 m2; and • Large: the largest 10 percentile of impervious area is 344 m2 or more. In order to determine the tier assignments for each single detached home, building footprint size will be used as a surrogate indicator of impervious area. Building footprint values are available for all City properties, both residential and non - residential. For the single detached homes that were sampled in the Feasibility Study, the corresponding building footprint percentiles were determined: • Small: the smallest 10 percentile of building footprint is 105 m2 (1,130 ft2) or less; • Medium: the middle 80 percentile of building footprint is between 106 and 236 m2; and • Large: the largest 10 percentile of building footprint is 237 m2 (2,550 ft2) or more. For the stormwater rate implementation, the Duplex category was combined with the Multi- Residential (3 -5 units) category, since they both have the same SFU factor and would therefore be charged the same rate. Although the Residential Condominium category also has the same SFU factor, it was kept as a separate billing category, since the charge basis is different. Multi- residential buildings are charged based on the number of dwelling units per building, whereas residential condominium and townhouse units are individually owned. Non - Residential Parcel Analysis While the imperviousness of residential properties generally falls within an expected statistical distribution, the range for non - residential properties is highly variable. That is, a sampling of non- residential properties cannot achieve the same statistical confidence as with residential properties. It was not within the scope of the Feasibility Study to measure all non - residential properties, and therefore the values presented in Table 1 were estimated. In order to identify the recommended rate schedule, a more accurate estimate of non - residential impervious area was needed. The stormwater rate implementation benefitted from non - residential property measurements provided by City GIS staff. As of May 4, 2010, staff had measured over 40% of the total 4,247 non - residential properties. The correlation between building footprint and impervious area for the measured properties was applied to the un- measured non - residential properties. Kitchener_ Storm rateim plem entation_ Memo _5May2010_Mag.Doc 9 — 20 C0� Page 3 A Memorandum May 5, 2010 Figure 1 shows a linear correlation, which suggests that 1 m2 of building footprint translates to 2.6 m2 of impervious area. 300,000 250,000 200,000 E rr R M Gl i Q 150,000 7 O Gl O. E 100,000 50,000 0 Non - Residential Building Footprint vs Impervious Area 0 20,000 40,000 60,000 80,000 100,000 120,000 Building Footprint (sq.m.) Figure 1 — Relationship of Building Footprint to Impervious Area Non - Residential Rate Categories A number of options were investigated to classify non - residential properties into distinct rate categories or "tiers" for billing purposes, including: • Option 1: Four tiers, combining both non - residential taxable and tax - exempt properties, with equal revenue generated by each tier. • Option 2: Four equal revenue non - residential taxable property tiers, and three equal revenue non - residential tax - exempt property tiers. • Option 3: Based on City staff review of preliminary results for these two options, there was a concern regarding the difference in rate charges between successive tiers. As a result, Option 3 was developed that identified six tiers, combining both non - residential taxable and tax - exempt properties, which minimized the difference in rate charges between successive tiers. Kitchener_ Storm rateim plem entation_ Memo _5May2010_Mag.Doc M 21 C0� Page 4 A Memorandum May 5, 2010 Option 3 is the preferred alternative and the classification of tiers is illustrated in Table 2. The bottom part of the table lists the non - residential rate categories ordered from largest to smallest impervious area: • Tier 1 - Largest: Properties with 39,035 m2 or greater of impervious area; • Tier 2 - Large: Properties with 16,325 to 39,034 m2 of impervious area; • Tier 3 - Medium High: Properties with 7,677 to 16,324 m2 of impervious area; • Tier 4 - Medium Low: Properties with 1,641 to 7,676 m2 of impervious area; • Tier 5 - Small: Properties with 1,052 to 1,640 m2 of impervious area; and • Tier 6 - Smallest: Properties with 26 to 1,051 m2 of impervious area. Table 2 - Non - Residential Rate Categories Billing Unit Totals (SFU) Residential: 54,800 56.2% Non - Residential: 42,700 43.8% Total: 97,500 Stormwater Rate Details Annual SWM Program: $11,560,000 Est'd Collection Rate: 95% Base Charge: $10.50 /SFU /mo Non - Residential Category Billing Units (SFU) Monthly Charge Number of Customers Annual Revenue Upper Lower Median Upper Lower Median Ratio Higher Lower Total Amount % Tier 1 - Largest 988.9 150.7 203.5 $10,384 $1,582 $2,137 2.1 20 20 40 $974,400 8.3% Tier 2 - Large 150.7 63.0 94.8 $1,582 $662 $995 2.4 55 55 110 $1,248,200 10.7% Tier 3 - Medium -High 63.0 29.6 39.1 $662 $311 $411 2.9 99 101 200 $936,100 8.0% Tier 4 - Medium -Low 29.6 6.3 13.4 $311 $67 $141 2.6 472 478 950 $1,523,800 13.1% Tier 5 - Small 6.3 4.1 5.1 $67 $42.64 $541 2.71 151 149 300 $183,100 1.6% Tier 6 - Smallest 4.11 0.11 1.9 $43 $1.06 $20 - 1 5231 5561 1079 $245,4001 2.1% Total: 42,700 2,679 $5,111,000 43.8% The first set of columns shows the range of SFU billing units within each category. As noted above, 1 SFU is equal to 259 m2 (2,788 ft2) of impervious area. The number of billing units for the largest and smallest properties within each tier is shown, along with the median value of all properties in this tier. Note: properties with less than the minimum billing unit fraction (i.e., 0.1 SFU, or 26 m2 of impervious area) would not be charged for stormwater. With the median SFU value and the number of customers assigned to each tier, the total number of Non - Residential SFU billing units was calculated (42,700). The summary of Total Billing Units is shown in the top left corner of Table 2, which includes the Non - Residential and Residential billing units, taken from Table 1. Values have been rounded to the nearest hundred and the percentage distribution is shown. The stormwater rate calculation is shown in the in the top right corner of Table 2. The annual SWM program revenue to be generated by the stormwater rate is shown ($11.56 million dollars per year) along with an assumed collection rate of 95% (i.e., 5% of revenue will go uncollected). The base charge (expressed on a monthly basis) is then determined by dividing the required revenue by the total number of billing units (97,500) and factoring in the collection rate. The next set of columns in the bottom part of Table 2 shows the range in the monthly stormwater rate charge for properties within each tier. These values are based on the number of billing units times the base charge of $10.50 per SFU per month. The median value is the charge that would be applied to Kitchener_ Storm rateim plem entation_ Memo _5May2010_Mag.Doc C0� Page 5 A Memorandum May 5, 2010 all properties within each tier. The ratio of this median charge to next successive tier is shown. For example, the properties assigned to Tier 1 would pay 2.1 times the charge for Tier 2 properties. The next set of columns shows the number of customers in each tier. The number of customers that would be paying a higher or lower charge under a true Tiered SFU rate structure (i.e., if all non- residential properties were charged according to their impervious area, not assigned to a fixed tier) is shown along with the total number of customers in the category. By assigning the median value to all customers in a tier, an equal distribution of customers that would pay a higher or lower charge is assured. Note: the feature of Option 3 was that the total number of customers in each tier was optimized to keep the monthly charge ratio between successive tiers less than 3.0. Of the 4,247 non - residential properties assessed, 2,679 properties would be assigned to Tiers 1 through 6. The remaining 1,568 properties have less than 0.1 SFU and would not be charged. The last set of columns in Table 2 shows the annual revenue distribution generated by each tier, and factors in the 95% collection rate. The revenue generated by non - residential properties would total $5.1 million dollars per year. The remaining $6.45 million dollars per year (56.2% of the total revenue) would be generated by the residential properties shown in Table 1. Stormwater Rate Schedule The proposed rate schedule is shown in Table 3. An integer Rate Code has been assigned to all of the rate categories that have been described in this memo. The Rate Codes are grouped by the broader ratepayer types, including: • Residential Single Detached properties (Rate Codes 1 -3): The total amount of revenue expected to be generated by these rate categories is $4.9 million dollars per year (42.4% of the total). • Multi- Residential properties (Rate Codes 4 -7): The total amount of revenue expected to be generated by these rate categories is $1.6 million dollars per year (13.8% of the total) • Non - Residential properties (Rate Codes 8 -13): The total amount of revenue expected to be generated by these rate categories is $5.1 million dollars per year (43.8% of the total). As noted earlier, these categories include a mixture of taxable and tax - exempt properties. Based on a review of the taxing status of these properties, the approximate distribution of revenue under the proposed rate schedule would be 77% from taxable non - residential properties and 23% from tax - exempt properties. Figure 2 shows the distribution of SWM revenue contribution under the current tax levy system. Figure 3 shows the distribution of SWM revenue contribution under the proposed stormwater rate schedule. The stormwater rate implementation would thus reflect an 18% shift in revenue from residential properties onto non - residential properties. Kitchener_ Storm rateim plem entation_ Memo _5May2010_Mag.Doc 9 — 23 A=COM Non - Residential Taxable, 22.7% Page 6 Memorandum May 5, 2010 Non - Residential Tax Exempt, 3.2% Multi- Residential, 13.5% Residential Single Detached, 60.6% Figure 2 - Revenue Distribution, Current Tax Levy Non- Resident Taxable, 33.9 Non - Residential Tax Exempt, 9.9% Multi- Residential, 13.8% Figure 3 — Revenue Distribution, Proposed Stormwater Rate Attachments: " Kitchener_ Storm Rate Implementation _Memo_5May2010_Table3. pdf' Kitchener_ Storm rateim plem entation_ Memo _5May2010_Mag.Doc 24 t M Q E O vI Q N O Q O L a M W B N O O O 0 0 0 0 0 0 O 0 0 0 0 0 0 O L 00 LO 00 O V O (O LO CO O 00 O LO O V i N y V T C V CO (O 00 00 V N O c'7 O N O E co N 7 U) Z U N (0 (0 (0 O O N N F V 00 00 LO co I— N O O) Lo O L(7 O L'o M V V 00 N V V R �+ fA fA fA fA V L(i U) p O cf? U OL II N Z r d N LO d i cm N d ) C N (6 y a �X U y O O O O O O O O o 0 0 0 0 0 0 (h LO 00 LO N V O 00 O = I— I-- I� V O L =a 0 O 0 I� V 00 N (O (r) O 0 O O 6 (O U) 6q (A (A (A (A (A = (A = (A N (A (1) N (A LO (A V = IT O CO U 0 (A H) A OL O II O Z N �) i U) 0) N d � y O X U i (0 O CO I— V V V V V N O) OR Lri LL O 0 0 0 0 0 0 O L6 Co O V c'7 LL U = CO O O (n ca N LL N w C N X X N U) a) N N— CL N 7 y 0 ~ Z ?� LL LL 0 O O (6 O O O E E O O N O) O) O) C C E t6 fn 7 O Z) 7 O O C C C 0 0 7 N 'O 'O 'O — — O N 0 O E U0 O a) o E- O L s rn s (O s x o E- o N C E H H E N N .N a) o o O W O o o O U o O NE O NO E E a) m E o E a� � '� E v m co � o o c Z) _ (o (o (o ch NE a) a) CO a) N o O- o O- 'O o Q O) LO I� i N O O ' O O LO LO U O U-0 U O Q Q Q— N I— N CO O O O O O N N i LO V 1— co O N N .O N N .O N N .O a) a) a) a) ?: 0 0 0 ( ( 0 0 0 0 O N 1 CO E � N _0 0) 0 Cl) J _0 _0 _0 O a0) 0 0 o in J S O U U U E C: 'E U) E E U) Z) Z) o 0 D D D o f N �A E E -0 o -0 0 ci a) N N 0 (n (n J J N a0) 0) a0) O O (6 (6 (6 (6 (6 (6 (6 (6 (n (n (n � U C C C C C C 0 0 0 0 0 0 c c c c c U) U) Fn U) U) U) U) U) U) O O O O N N N N N O O O O O O O ixR ( (O 0 HFI c7 U O c� N N C N t 0 N T c o � N O LO O N N � O (6 U p O Q O O N I I C O Q U O E N -O OU :� N a LO O 0 L L(7 O Q U N Q C Z) O N N co u) (A W Q o X O -O 7 0 LO LN LO N N X . (6 H O a.. L c 'E o E a) ? °) LO a) U) �O N _0 p T (0 a) N E N (h m O 00 O 0- N E N N 0) L�j C) �O L (6 U 0 0 O II N O Q i O O (6 (6 O O N O M 'O -O > N N i E O Q X o o o Q W Z Z Z N cY) v LO 9-25 r � A a e t i ~* F C livet tAnlI fecl Clxt4eck Tuesday, April 27, 2010 Grant Murphy, P.Eng. Director of Engineering City of Kitchener 200 King Street West, 9th Floor Kitchener, ON N2G 4G7 Re: Stormwater Rate Implementation - severe impact on Olivet United Church Dear Mr. Murphy; Olivet United is greatly concerned about the proposed stormwater rate being moved from property taxes to a fee on the church water bill. In our opinion, this is drastic and a step in the wrong direction. This seems to be in direct contravention of the purpose of tax exempt properties. It appears the City of Kitchener no longer values the contributions made to this community by the churches, and is in process of moving items from property taxes to bills which tax - exempt properties are paying. What comes next, higher stormwater fees, then road fees, then? This is a very bad precedent. This stormwater fee would severely impact work this church is doing in the community. Olivet is a typical traditional church whose revenue budget has basically been the same for a decade (actually revenues have been slightly in decline). What the City is asking for is nearly.4% of our budget to go to a stormwater tax! This.money will have to come from program budgets such as our food box program, mission and service fund, our benevolent fund (i.e. bus tickets & grocery gift cards), etc. That is just plain wrong. We would ask that the existing method of funding stormwater be maintained. Attached are thirty -eight signatures from our congregation who wish to express their concern and disagreement with the proposed stormwater funding model. 064 e- Sincerely, on behalf of Olivet United Church, PC; Dave Potje Chair of Council 47 ONWARD AVE., KITCHENER, ONTARIO N2H 3J8 TEL: 519 - 74292,9'26 PASTOR: RANDY BANKS B.A., M.Dw MINISTER@OLIVETUNITEDCHURCH.COM •ii ..ar.a. r.r 1[ rr•rr ■s.NTT__. r■ rT l 9 -. COMMENT SHEET — Public Meeting for Places of Worship, April 14, 2010 J KiTCHENER Stormwater Rate Implementation The City of Kitchener is interested in hearing the community's comments, questions, concerns and suggestions regarding the implementation of the proposed stormwater rate. Please take a few minutes to complete this brief comment sheet. All comments will be carefully considered as this project- proceeds. 1. What do you believe are the most critical stormwater issues in Kitchener (e.g., flood protection, erosion control, operations and maintenance, pollution prevention, minimizing environmental impacts, etc.)? 2. What do you see as the advantages /disadvantages of the proposed stormwater rate? 3. Do you agree in principle with the concept of funding the City's stormwater management program with a stormwater rate? 4. Do you have stormwater management facilities on your property (e.g., rain garden, green roof, vegetated swale /ditch, pond, wetland, etc.)? 5. Are there any other funding options or incentive programs that the City should consider? - 27 COMMENT SHEET Public Meeting for Places of Worship, April 14, 2010 6. Please provide any additional comments, concerns, questions or suggestions related to the stormwater rate implementation project. A I t Contact Details Name: Address Phone N 4 i� ; NOTE: Personal information requested on this form is collected in accordance with the Freedom of Information.and Privacy Act. All comments will become part of the public record. If you do not wish to have personal information (Name, Address, Telephone, Email).on this comment form included in the final report, please check the box below: 141please withhold personal information Please return this completed Comment Sheet to the project team. Alternatively, you can fax it or mail it by April 28"', 2010 to: Project Contact: Grant Murphy; P.Eng. Director of Engineering City of Kitchener 200 King StreetWest, 91h Floor Kitchener, ON N2G 4G7- Tel: (519) 741 -2410 Fax: (519) 741 -2747 E- mail: grant. mu rphy@kitchener. ca 9-28 All 1 - Contact Details Name: Address Phone N 4 i� ; NOTE: Personal information requested on this form is collected in accordance with the Freedom of Information.and Privacy Act. All comments will become part of the public record. If you do not wish to have personal information (Name, Address, Telephone, Email).on this comment form included in the final report, please check the box below: 141please withhold personal information Please return this completed Comment Sheet to the project team. Alternatively, you can fax it or mail it by April 28"', 2010 to: Project Contact: Grant Murphy; P.Eng. Director of Engineering City of Kitchener 200 King StreetWest, 91h Floor Kitchener, ON N2G 4G7- Tel: (519) 741 -2410 Fax: (519) 741 -2747 E- mail: grant. mu rphy@kitchener. ca 9-28 COMMENT SHEET— Public Mesting for Places of Worship, April 1,4, 2010 . Stormwater Rate Im lementation SNOWS The City of Kitchener Is Interested In hearing the community's comments,'questians, concerns and suggestions regarding the implementation 'of the proposed stormwater rate, ' Please take a few minutes to complete this brief comment sheet. All comments will be carefully considered as this project proceeds, 1. What do you believe are the most Critical stormwater issues in Kitphener (e:g.; flood protection, erosion control, operations and malntenence, pollution,prevention, minimizing environmental lenpacts, etc.)? 2. What do you see as th anteges /disedyaritages of the proposed stormwater rate? 3. Do you agree in principle with the concept of funding the City's stormwater management program with a stormwater rate? Aid 4. Do you have Stormwater management facilitles on your property (e.g., rain garden, green roof, vegetated swalelditch, pond, wetland, eto.)? 5. Are there any other funding options or incentive programs that the City should consider? 0 9 - 29 COMMENT SHEET- Public Meeting for Places of Worship; April 14, 2014 6, Please•provide any additional comments, concerns, questions or suggestions related to the stormwater rate implementation project. 2my Name Add re Phonc Email NOTE: Personal information requested on this form Is collected in accordsn ca. with the Freedom of Information and.Prlvacy Act. All comments will become part of the -public record. If you do not wish to have personal information (Name, Address, Telephone, Email) on this comment form Included in .the final.repod, please check the box below: ( Please withhold personal information Please return this completed Comment Sheet to the project team. Alternatively,, you can fax It or mail it by_Aar>II_28Lt ,_2010 to:. Project contact;. Grant Murphy, P,Eng, Director of Engineering City of Kitchener 200 Ding Street West, 9r' Floor, Kitchener, ON N2G 407 -Tel: (519) 741 .2410 Fax: (519) 741 -2747 E -mail, grant.murphy @kitchener.da -30 COMMENT SHEET— Public Meeting for Places of Worship, April 14, 2010 . J RT( i-'ENAR Stormwater Rate Implementation The City of Kitchener is interested in hearing the community's comments, questions, concerns and suggestions regarding the implementation of the proposed stormwater rate. Please take a few minutes to complete this brief comment sheet. All comments will be carefully considered as this project proceeds. 1. What do you believe are the most critical stormwater issues in Kitchener (e.g., flood protection, erosion control, operations and maintenance, pollution prevention, minimizing environmental impacts, etc.)? ,7:01 � 1..0 -e AU10, 2. What do you see as the advantages/disadvantages of the proposed stormwater rate? �.,. C. S tea .fit.^ R 3. Do you agree in principle with the concept of funding the City's stormwater management program with a stormwater rate? 4. Do you have stormwater management facilities on your property (e.g., rain garden, green roof, vegetated swalelditch, pond, wetland, etc.)? S. Are there any other funding options or incentive programs that the City should consider? -31 MUM COMMENT SHEET — Public Meeting for Places of Worship, Apra 14, 20 +0 n additional cOrnrner►ta, concerns, Questions or suggestions related to the a. Please provide any stormwater rate lmplgmentatian project. Name: — Address: Phone Number: Email: tE NOTE: Personal information requested on this form is oollectod in accordance with the Freedom of Information and Privacy Act. All Comments will become part of the public record. If you do not wish to have personal Information (Name, Address, Telephone, Email) on thi9 comment! orm Included in the final report, please check the box below: [ ] Please withhold personal information Please return this wmpleted Comment Sheet to the project team. Alternatively, you can fax it or mail It .by Aril 2 sr 20.10 to: Pry ct Contact: Grant Murphy, P.Eng, Director of Engineering City of Kitchener 200 King Street Weet, go Floor Kitchener, ON N20 4G7 Tel: (519) 741 -2410 Fax: (510) 741 -2747 E-mail: grant.murphyQ_kitchener.on 2 9 -32' Community Christian Reformed Church of Kitchener (CCRC) appreciates the opportunity to provide input relative to the new Clty of Kitchener stormwater management funding model. At the public meeting hosted by the City — on April. 14, 2010 — places of worship were invited to submit oomment% suggestions and concems. Thank you for your invitation; this Is our submission. In the design and construction of our Facilities at 4275 Bleams (Road, including a subsequent expansion of our parking lot, it was very important to us that we set and meet high, modem stormwater management objectives. Our location Is designed to ensure that important stormwater principles are supported and continuously practiced. Our overall stormwater treatment plan includes the following; • A sizable portion of our property has been set aside as a dedicaN infiltration basin — so that stormwater may be directed to groundwater through the underlying pemneable soil. • An extensive system of grassy swales, created and implemented so that stormwater runoff is directed and managed, pollutants aro filtered and rainwater infiltration is increased. The vegetation within and around these swafes is maintained to ensure optimal water runoff and the overall eftcoveness of the swales. • Minimal use of winter -time salt and/or do- icers. We are very oognizar t of the detrimental manner In which safflde -ioers afted groundwater. We have worked hard to ensure a decreasing dependence on these methods. • No curbs. There are no curbs that can obstruct the movement of rain or "wit water into our swales or catch- bar3ins. Underground, dry- wells. Designed to contain and slowly direct stwmwater to groundwater. • Rip -rap as required, to protect against erosion. We regularly inspect our ttp•rap and it is cleaned and maintained as required. • Planting and maintenance of all vegetation necessary to ensure excellent filtration of all water coming from catchment areas. • Planting and maintenance of green belt around the perimeter of the property thereby ensuring no erosion of soil and minimal flow of sediment or'siit into stoimlgroundwater, • Claaning and maintenance of the parking lot surfaoe and surrounding areas. This ensures minimal slitfsedimentatian and other debris entering our stormwater management system. CCRC is committed to mitigating the effects of stormwater runoff. We have spent significant sums of time and money to control the level and type of development on our property — In such a way — that runoff hardly exists. A --I AL- 1. --•- L.--� _ ..m ... 9 -33 AIIU,OIt;j V 11ave vwt w oinicuntes or impairments to our Knott system. We have done our very best to show a strong commitment to the health and well -being of the area's groundwater and the optimal quality of our streams, lakes and aquatic life. Kindly consider our situation. Please take into accoynt the following; It is our submission that the amount of stormwater generated frond our property is substantially less than the amount that would be determined from an Indiscriminate application of the relationship between building size/footprint, property size and impervious area, We are �erefore requesting your kindest consideration for relief from your proposed estimated annual charge of $10,289. Our property is new, and our property includes a modem and very effective approach to stormwater management, As a Congregation, we are strongly committed to the continuation of ongoing, excellent stormwater management contributions of our individual members. The wail -being of the many programs offered by our church, depend heavily on the continued availability of our members' existing contributions - coupled to the. lowest possible levels of expense. Your proposed estimated annual charge of $10,289 will be a heavy cost to us. This charge would have a detrimental effect on our programs. We ask for relief from this significant impairment. Your consideration of our excellent stormwater management system and practices; and, your acknowledgment of our organization as a non -profit institution solely dependent on individual contributions - is very much appreciated. Thank you, 9 -34, COMMENT SHEET - public Meeting for Places of Worship, April 14, 2010 J Stormwater Rate Implementation RECEIVED APR 2' 6 Z010 DEVELOPMENT &TECHNICALS'IRVICES CUM The City of Kitchener is interested in hearing the community's comments, questions, concerns and suggestions regarding the implementation of the proposed stormwater rate. Please.take a few;minutes to complete this brief comment sheet. All comments will be carefully considered as this project proceeds. 1. What do you believe are the most critical stormwater issues in Kitchener (e.g., flood protection, erosion control, operations and maintenance, pollution prevention, minimizing environmental V6-- mentaal impacts, etc.)? 2. What do you see as the advantages /disadvantagps�yo�f the pro d stormwater rate? I H l 3. Do you agree in principle with the concept of funding the City's stormwater management program with a storfJ71water rate? A /_.. L / - -.r 1 - y° -/vo- 4. Do you have stormwater management facilities on your property (e.g., rain garden, green - 35 1 COMMENT SHEET -- Public Meeting for Places of Worship, April 14, 2010 6. Please provide any additional comments, concerns, questions or suggestions related to the r / i 1 Contact Details Name: -J°C - I tit �� c I � l a r � Vl_ - - - - -. Address: 1 �V ct a c�r� ) t r VAPIaPC_' ON). ). _- �i a�(� I Phone Number•• 1 Email: 1�C1S` (c�S ;ce l04 1 S I NOTE: Personal information requested on this form is collected in accordance with the Freedom of Information and Privacy Act. All. comments will become part of the public record. If you do not wish to have personal information (Name, Address, Telephone, Email) on this comment form included in the final report, please check the box below: ] Please withhold personal information Please return this completed Comment Sheet to the project team. Atternatively,e you can fax it or mail it by Aril 28th 2010 to: Project Contact: Grant Murphy, P.Eng. Director of Engineering City of Kitchener 200 King Street West, 91h Floor Kitchener, ON N2G 4G7 Tel: (519) 741 -2410 Fax: (519) 741 -2747 E -mail: grant.murphy @kitchener.ca 9 -36 P RRMM R Stol'mwater COMMENT SHEET — Public Meeting for Places of Worship, April 14, 2010.. e Implementation Oil. The City, of Kitabe.ner is interested in hearing.the- community's cornments,'questiorls, concerns and suggestions regarding the implementation of the proposed stormwater rate. Please take a few minutes to complete this brief comment sheet. All comments will be carefully considered as this project proceeds. 1. What do you believe are the most critical stormwater issues in Kitchener (e.g,, flood . protection, erosion control, operations and rnaintenance, pollution prevention, minimizing environmental impacts, etc.)? 2. What do you see as the advantages /disadvantages of the proposed stormwater rate? I Do you agree. in, principle with. the concept of funding the City's stormwater management program with a stormwater rate? 4. Do you have stormwater management facilities on your property (e-g., rain garden, green .roof, vegetated swale /ditch, pond, wetland, etc.)? 5. Are there any other funding options or incentive programs that the City should consider? -9, 37 COMMENT SHEET— Public Meeting for Places of Worship, April 1a', 2010 6. Please provide any additional comments, concerns, questions or suggestions related to the stormwater rate implementation project. :11c'm ac- r.IL z.Lnf kti_*T1,Wia�r�i!ai1 _ - ti..r_. .. •_ ,� __ ___ rn MW WE w C cnt- act_ Details . ell� Address:.] Phone Number: (.J]9)'z\a -py L,.a _ Email: NOTE: Personal information requested on this form is collected in accordance with the Freedom of Information and Privacy Act. All comrnents will bedome part of the public record. !f you do not wish to have personal information (Name, Address, Telephone, Email) on this comment form included in the final report, please check the box below; ( ) Please withhold personal information Please return this completed. Comment Sheet to the project team. Alternatively,, you can fax it or mail it by April 28"', 2010 , to: Proiect Contact: Grant Murphy, P.Eng. Director of Engineering City of Kitchener 200 King Street West, 9'%h Floor Kitchener, ON N20 4G7 Tel: (519) 741 -2410 Fax: (5 19). 741.2 747 E -mail: grant.murphy @kitchenerca 9-38 COMMENT SHEET— Public Meeting for Places of Worship, April 14, 2010 . Stormwater Rate Implementation The City of Kitchener is interested in nearing the community's comments, questions, concerns and suggestions regarding the implementation of the proposed stormwater rate. Please take a few minutes to complete this brief comment sheet. All comments will be carefully considered as this project proceeds. 1. What do you believe are the most critical stormwater issues in Kitchener (e.g., flood protection, erosion control, operations and maintenance, pollution prevention, minimizing environmental impacts, etc.)? 2. What do you see as the advantagesldisadvantages of the proposed stormwater rate? ►rr 1 :.� LIi lIL i.�' ' t`,lL.� ■.N x..,.. . �� .1f A c [ %a �"► 3. Do you agree in principle with the concept of funding the City's stormwater management program with a stormwater rate? 4. Do you have stormwater management facilities on your property (e.g., rain garden, green roof, vegetated swalelditch, pond, wetland, etc.)? 5. Are there any other funding options or incentive programs that the City should consider? �d - 39 COMMENT SHEET -Public Meeting for Places of Worship, April 14, 2010 6. Please provide any additional comments, concerns, questions or suggestions related to the stormwater rate implementation project. hail i-WWr7VAr,0 Contact Details CouMGa_ UI+3,-, kcr4 ufftwt AUAeVt>w ahz Na Ad Ph Email: NOTE: Personal information requested on this form is collected in accordance with the Freedom of Information and Privacy Act. All comments will become part of the public record. If you do not wish to have personal information (Name, Address, Telephone, Email) on this comment form included in the final report, please check the box, below: ( ] Please withhold personal information Please return this completed Comment Sheet to the project team. Alternatively,. you can fax it or mail it by Aril 28en 2010 to: Prolect Contact: Grant Murphy, P.Eng. Director of Engineering City of Kitchener 200 ring Street West, 9`" Floor Kitchener, ON N2G 4G7 ,Tel: (519) 741 -2410 Fax: (519) 741 -2747 E -mail: grant. mu rphy@kitchener,ca 9-40 COMMENT SHEET— Public Meeting 1 r t ..• I Tc H Eti� R Aprilll4, 2a10 APR 9 ZUl[f t �E9�l.�P�"�N1LT G tiIG LSF�Y #utSUP] Stormwater Rate Implementation The City of Kitchener is interested in hearing the community's comments, questions, concerns and suggestions regarding the implementation of the proposed 'stormwater rate. Please take a few minutes to complete this brief comment sheet. All comments will be carefully considered as this project proceeds. 1. What do you believe are the most critical stormwater issues in Kitchener (e:g., flood protection, erosion control, operations and maintenance, pollution prevention, minimizing environmental impacts[, etc.)? `� t .~"�1�..+¢ nr, crr ►rt-ic x � rrr�e�hc�- Q,r is %-u 2. What do you see as the advantages/disadvantages of the. proposed stormwater rate? 3. Do you agree in principle with the concept of funding the City's stormwater management program with a stormwater rate? 4. Do you have stormwater management facilities on your property (e.g., rain garden, green roof, vegetated swalelditch, pond, wetland, etc.)? 5. Are there any other funding options or incentive programs that the City should consider? - i� 41 COMMENT SHEET —Public Meeting for Places of Worship, April 14, 2010 6. Please provide.any additional comments, concerns, questions or suggestions related to the stormwater rate implementation project. Contact Details Name: Address: .Phone Number: Email: NOTE: Personal information requested on this form is collected in accordance with the Freedom of Information and Privacy Act. All comments will become part of the public record. If you do not wish to have personal information (Name, Address, Telephone, Email) on this comment form included in the final report, please check the box below: IA Please withhold personal information Please return this completed Comment Sheet to the project team. Alternatively,-you can fax it or mail it by April 28kh, 2010 to: Project Contact: Grant Murphy, P.Eng. Director of Engineering City of Kitchener .200 King Street West, 9th Floor Kitchener, ON N2G 4G7 Tel: (519) 741 -2410 Fax: (519) 741 -2747 E -mail: grant.murphy @kitchener.ca 9-42 COMMENT SHEET — Public Meeting for Places of Worship, April 14, 2010 Stormwater Rate Implementation 11260014M, APR 2 2 1010 DEVELOPMENT & TECHNICAL SERVICES DEPT. EfISINEER1613 SERVIUS The City of Kitchener is interested in hearing the community's comments, questions, concerns and suggestions regarding the implementation of the proposed stormwater rate. Please take a few minutes to complete this brief comment sheet. All comments will be carefully considered as this project proceeds. 1. What do you believe are the most critical stormwater issues in Kitchener (e_g., flood protection, erosion control, operations and maintenance, pollution prevention, minimizing environm ntal impacts, etc. )? s K 2. Wha do you see as the advantages/disadvantages of the prop sed stormwater rate? P 3. Do you agree in principle with the concept of funding the City's stormwater management 4. Do you have stormwater management facilities on your property (e.g., rain garden, green roof, vegetated swalelditch, pond, wetland, etc.)? 5. Are there any other funding o tions or incentive programs that the City should consider? --43 1 COMMENT SHEET —Public Meeting for Places of Worship, April 14, 2010 6. Please provide any additional comments, concerns, questions or suggestions related to the stormwater rate implementation proj,e . �`, Z4 // Contact Details Name- Address- Phone Number: Email: NOTE: Personal information requested on this form is collected in accordance with the Freedom of Information and Privacy Act. All comments will become part of the public record.. If you do not wish to have personal information (Name, Address, Telephone, Email) on this comment form included in the final report, please check the box below: jvf"Please withhold personal information Please return this completed Comment Sheet to the project team. Alternatively, you can fax it or mail it by April 28th, 2010 to: Proiect Contact: Grant Murphy, P.Eng. Director'of Engineering City of Kitchener 200 King Street West, 9th Floor Kitchener, ON N2G 4G7 Tel: (619) 741 -2410 Fax: (619) 741 -2747 E -mail: grant.murphy @kitchener.ca 9 -44 COMMENT SHEET— Public Meeting for Places of Warship, April 14, 2090 . f 11,�iTCHi�NNE.R Stormwater Rate Implementation The City of Kitchener is interested in hearing-the community's comments, questions, concerns and suggestions regarding the implementation of the proposed stormwater rate. Please take a few minutes to complete this brief comment sheet. Al comments will be carefully considered as this project proceeds. 1. What do you believe are the most critical stormwater issues in Kitchener (e.g., flood protection, erosion control, operations and maintenance, pollution: prevention, minimizing environmental impacts, etc.)? __Prul a 2. What do you see as the advantagesldis-advantages of the proposed stormwater rate? , j. uo you agree in principle with the concept of tunding the City's stormwater management nroornm with a Stnrmwatar rnfp7 4. Do you have stormwater management facilities on your property (e.g., rain garden, green roof, vegetated swale /ditch, pond, wetland, etc. 5. Are there any other fundin o tions or incentive programs that the Cit should consider? J 4;1� i 0-M.1119-0101M ! • COMMENT SHEET - Public, Meeting for Places of Worship, April 14, 2010 6. Please provide any additional comments, concerns, questions or suggestions related to the Gfnrmwafpr rata imnlomontatinn nrniPrt Contact Details N A{ Phone Number: Email: NOTE: Personal information requested on this form is collected in accordance with the Freedom of Information and Privacy Act. All comments will become part of the public record. If you do not wish to have personal information (Name, Address, Telephone, Email) on this comment form included in the final report, please check the box below: [ +�] Please withhold personal information Please return this completed Comment Sheet to the project team. Alternatively, you can fax it or mail it by April 28th, 2010 to: Proiect Contact: Grant Murphy, P.Eng. Director of Engineering City of Kitchener 200 King Street West, 9t" Floor Kitchener, ON N2G 4G7 Tel: (519) 741 -2410 Fax: (519) 741 -2747 E -mail: grant.murphy @kitchener.ca 9-46 Page 1 of 2 Grant Murphy From: Amichai Sent: Wednesday, April 28, 2010 U6 AM To: Grant Murphy Cc: 'Beth Jacob Synogogue Subject: Storm Water Rate Comments Importance: High Good morning Grant, I hope that I find you well. I was able to attend the meeting on April 14th and have a good discussion with you regarding the proposed storm water rate charges. Specifically, how they related to my congregation, Beth Jacob Synagogue. Your time was appreciated. In any case, please review my comments as per the questions sheet you provided me. I have not included the questions, just my responses: 1. 1 believe that the most critical storm water issues facing Kitchener are twofold, based on what I learned: ensuring the system can meet the current and future needs coupled with the city's ability to pay for the services. With the city's recent growth, there are new funding challenges to ensure that the quality and services that we as a community have become accustomed to and expect can be maintained without additional revenues for the city to help deliver these services. 2. The main advantage of the proposed storm water rate, from the city's perspective, is that it may be able to source funding for budget shortfalls from 'untapped' resources. Secondly, it would seem more equitable to levy the tax on organizations that are using the service, but not 'paying' directly for the service fait could be argued that through membership of the organisation, the taxes they pay on their property would cover the tax could be used). However, the advantages in my opinion are overshadowed by the disadvantages of the system of charging the currently proposed rates. Primarily, most, if not all, religious organisations barely have the money in their budget to cover their own operating expenses for religion services, education, programming, building costs, etc. Our community for one, has been running a deficit for a number of years and based on my conversation with other communities, we are not alone. Secondly, the rate charged, appears excessive. I don't think in principle one could argue that there should not be some allocation of the storm water rate charges to a church, but these levy's should be not only assessed on the size of the building /property, but on that community's ability to pay. 3. As mentioned in point 2, 1 agree in principle with the concept of funding the City's storm water costs with a levy on organisations that are currently exempt from these costs. However, my caveat is that these costs must be reasonable and assessed on a community's ability to fund the proposed tax. As per our discussion at the meeting, I indicated that the rate appears high and that perhaps a laddered approach to the fees over a number of years would enable communities to absorb the cost in their budgets — ie. Say our levy would be $1000 — allow a community say 5 years to reach the full amount, say charge the church 20% a year, so year 1 the levy is 200, year 2 the levy is 400, etc.... 4. Yes, there is a stream behind our Synagogue and there is some trees and parks within the compound and surrounding the compound. 5. It is easier for the .city to tax residents directly, through user fees, property taxes, etc. than it is for them to indirectly tax residence through churches. 1 would propose that the city look towards direct taxation first. Should there be actions that churches can do to help mitigate the impact of the drainage, they perhaps specific programs tailored to the unique footprint of each church could be applied on a case Page 2 of 2 case basis. 6. Essentially, my main concern regarding the storm water rate issue is whether religious communities can absorb this cost. I can tell you specifically that the rate, as it is currently proposed, will put undue financial hardship on our communities ability to operate. I implore your committee to review how the rates are proposed and to take into account a community's ability to pay. A more simple approach, like a nominal user fee (say $500 per church) would be easier for most communities to absorb. As I indicated above, I don't disagree in principle with charging currently exempt organisations a rate, . however, direct taxation on city residence is a better approach, coupled with a modest charge to churches would be a better way to achieve the finding shortfall that the city currently faces. My name is Amichai Tsarfati Blessed Sacrament Church .2010 K. Grant Murphy Director of Engineering Engineering Services City Hall, P.O. Box 1118 200 King Street West Kitchener, ON N2G 4G7 RECEIVED MAY 03`1010 UEVELOPMEW & TECHNICAL SERVICES DEPT. ENGINEERING SERVICES Re: City of Kitchener Proposed Stormwater Rate Implementation Dear Sir, On behalf of the parishioners of Blessed Sacrament Parish I would like to express our opposition to the proposed stormwater management fees to be assessed to Blessed Sacrament Parish. As we are a tax - exempt property along with other Places of Worship we would suggest that this management fee is in fact a tax and as such, Places of Worship should be exempt from it. A true "user fee" for stormwater services is not accurately reflected in a simple calculation of impervious area and then assigning a flat fee for a certain range of values. Also the calculation that the city is using is grossly unfair to those properties at the lower end of each type code range. For example, if you are at the low end of type code 9 you will be paying $1.1029 ($10,288.8019329) per square metre on an annual basis whereas a property with 26,753 square metres will only be paying $0.3846 ($10,288.80126753) per square metre. Does this seem reasonable to you? If indeed the new proposed tax is implemented we would strongly suggest that the city use a more equitable calculation and rate structure for this tax, something more in line with a sliding scale rate structure like the calculations used by the Canada Revenue Agency in calculating personal income taxes. Another thought would be for the city to include incentive programs for property owners so that they would be able to reduce this fee and at the same time reduce the amount of water runoff from their properties. Blessed Sacrament has recently installed storm water catch basins on our property which accumulates a majority of roof water run off and diverts it from the city's stormwater system. Wouldn't it be reasonable to expect a reduction in the impervious area calculation for Blessed Sacrament based on such an action? 305 Laurentian Drive, Kitchener, Ontario N2E 2N6 Phone: (519) 742 -5061; Fax: (519) 742 -0982 In closing .1 would like to reemphasize my opening assertion that this "management fee" is in reality a tax and tax - exempt properties such as Places of Worship should be exempt from it. Yours respectfully, Michael J. Stephenso Chairman Blessed Sacrament Finance Council CC: Kelly Galloway — Councilor South Ward 9-50 ���• "' t ` I April 29, 2010 n r• 3 `r. Y Forest Hill United Church 121 Wettmnunt 46,R, Kitchener, Orimiio N2M 4Y6 Pbone (big) Ida -�dHl Fax (519) 744 -7674 Email Address k%tLh hell Websftae farciWauntmLors Grant Murphy, P. Eng. City of Kitchener 200 King Street West 91" Floor Kitchener, ON N2G 4G7 Fax' 510.741 -2747 We wish to register our objection to the City of Kitchencr's proposed 9tormwater Management Funding Model for tax - exempt properties, beglnning January 1, 2011. We have serious concerns with this proposal and questlon the net value that will be generated once 0 Is Implemented. I. We question the costa of Implementing and maintaining a system that is property specific, The tiered rate, based solely on property size, does not offer opportunities or Incentives for property owners to reduce their steel of runoff nor does it recogn,Ze the efforts made by those who have already engineered their own stormwater reduction meohanleme. 2. What portion of the funds will be used to administer the collection of this levy? 3. We feel strongly that adding fees to tax- exempt properties such as hospitals and charitable orgaanisetions will result in an Increase In rates to users or a reduction in services. This will also apply to schools and services run from municipal buildings as well. 4. We feel than stormwater funding should remain within the municipal budget process where it can be discussed, prioritized and reviewed annually along current tax guidelines, Forest Hill United Church donated In excess of $13,000 to local charities including the House of Friendship. Out or the Cold, Waterloo Region Food Bank, and local breakfast programs, In 2002. Other local churches also help the City of Kitchener by providing funds for those In now — people for whom the City of 141tChener shares a responsibility to help. We understand churches to be tax - exempt In order to relleve .tnem or that financial burden and allow them to Contribute to programs and initiatives such as those outlined above. The proposed stormwater management foe is clearly in opposition to that ideal In order for a non - profit organii-ation ouch as Forest Hill to pay the projected 201.1 stormwater rate of $284 per month ($3,408 a year), Money will have to be diverted from the Other worthwhile causes we undertake and support each year. Our congregation already battles annual deficits just to maintain the level or programming and support wo faal is naeded In our community. To negatively Impact those services even further is simply unacoeptable. Lastly, we ask you to consider that churches are funded almost entirely by donations from members who realde In this community. Under this proposal, we will find ourselves being assessed this fee twice - once for our homes and once as partial contributors to the life and work of our church. We also find this unacceptable. We respectfully request that you terminate the City of Kitehener's Stormweter Management Funding Model proposwl for tar- exempt properties. Chris Pietere, Chair, .Church Board Dennis Dechert, Chair, Proparty Committee 9 -51 a' C F a f ; �a Forest .Mill United Church 121 Westmount Rd.E. Kitdiener, Ontario N2M 4Y6 Phone (519) 744 -34 81 Fax (519) 744 -7674 Email Address foresthilluc0bellnet.ca Website foresthillunited.ofa 7F 1A S� Grant Murphy, P. Eng. Director of Engineering City of Kitchener 200 King Street West, 9t" Floor Kitchener, ON N2G 4G7�1� U fax: 519 -741 -2747 As a member of Forest Hill United Church, I would like to register my objection to the City of Kitchener's proposed Stormwater Management Funding Model for all municipal properties, including those with tax - exempt status, beginning January 1, 2011. f=orest -Hill United Church donated in excess of $13,000 to local charities including the House of Friendship, Out' of the Cold, Waterloo Region Food Bank, and local breakfast programs, in 2009. Forest Hill willingly helps families and individuals who call on us when they are in need of urgent assistance. Other local churches also help the City of Kitchener by providing funds for those in need = people for whom the City of Kitchener shares a responsibility to help. I understand churches to be tax - exempt in order to relieve them of that financial burden and allow them to contribute to programs and initiatives such as those outlined above. The proposed stormwater management fee is clearly in opposition to that ideal. In order for a nonprofit organization such as Forest Hill to pay the projected 2011 stormwater rate of $284 per month ($3,408 a year), money will have to be diverted from the other worthwhile causes we undertake and support each year. Our congregation already battles annual deficits just to maintain the level of programming and support we feel is needed in our community. To negatively. impact those. services even further is simply unacceptable. Lastly, I ask you to consider that churches are funded entirely by donations from members who reside in this community. Under this proposal, I will find myself being assessed this fee twice - once for my home and once as a partial contributor to the life and work of my church. I find this unacceptable as well. Instead: of levying fees such as this, should we not be investigating other means to maintain our infrastructure? Perhaps the funding should continue to come from the current tax system. How can we collaborate with the City of Kitchener to support the many essential programs offered in this community rather than placing them in further jeopardy? I respectfully request that you terminate the City of Kitchener's Stormwater Management Funding Model proposal for tax - exempt properties. a rd 5 AM . Z(- t-, I a Dat 9-52 February 3, 2010 To Kitchener City Council: Carl Zehr, John Smola, Berry Vrbanovic, John Gazzola, Kelly Galloway, Geoff Lorentz, Chris Weylie From: Kitchener Area Monthly Meeting, Religious Society of Friends. (Quakers), 298 Frederick St, Kitchener, ON N2H 2N5 Regarding: Proposed flat -fee storm water charge 'ra, T . Dear Members of Kitchener City Council, We are a small church (but call ourselves a Meeting) in an old house on Frederick Street. We make our building available to a non - profit organization at a low cost as a way to help the organization do its work without large overhead expenses. Currently 'Project READ', a literacy group, shares our space in return for paying for utilities and contributing to a maintenance fund for upkeep of the building. In the past we have helped other organizations, such as'Community Justice initiatives' and the'John Howard Society'. We are concerned about the proposed flat -rate storm water charge and its application to Churches and Not - for -profit organizations. We do not object to a storm water fee in general, believing that citizens and organizations do have a responsibility to support their municipal government and infrastructure. However, we feel strongly that applying a flat -rate fee to a group of organizations with great differences in land size, storm water management tools, and financial abilities is inequitable. We urge you to investigate some sort of tiered or sliding -scale mechanism which takes into account land -size, building size, ground surface, etc, to apply this new fee. The proposed cost of $81.66 per month would amount to more than a 20% increase in the occupancy expenses for our non - profit tenants. If our Meeting were to assume this cost, in the absence of a non- profit organization, this fee would be almost 15% of our usual annual income. We ask you to please find an equitable manner in which these funds can be raised for our community, while not becoming a burden on its constituent organizations, particularly the smaller ones. Sincerely, (signed) Chris Springer, Clerk Kitchener Area Monthly Meeting of the Religious Society of Friends (Quakers) 9-53 Page I of 1 Grant Murphy From: Sent: Wednesday, April 28, 2010 12:22 PM To: Grant Murphy Cc:. Fr. Earl Talbot Subject: Stormwater Rate Implementation Comments Attachments: Stormwater Rate Implementation.doc Mr. Murphy, Attached you will find a few comments regarding the proposed Stormwater Management rate implementation for the City of Kitchener.. As I stated in the attachment, these comments do not represent an official St. Anthony Daniel parish postion but are comments from some members of the Building and Maintenance committee of the parish. 9-55 Stormwater Rate Implementation V-D Comments Pat Ze) I To Grant Murphy Director of Engineering City of Kitchener grant.murphy @kitchener.ca Mr. Murphy, The following comments do not represent an official position taken by Saint Anthony Daniel Parish but are comments from some members of the Building and Maintenance Committee of this parish. 1. The most critical issues are pollution prevention and minimizing environmental impacts. At St. Anthony Daniel Church, we are attempting to minimize the use of salt during the winter months. 2. The goal of raising additional funds to repair and upgrade infrastructure is valid. The method, the implementation of a. new and separate levy is not valid. Why create a totally new system of collecting taxes — costly, wasteful and bureaucratic. If additional funds are required, have the courage to raise the taxes in our existing property tax system or cut other programs if they are of a lower priority. 3. No. Funding should be done through property taxes. 4. No special facilities or equipment. 5. Where are the incentives in this proposal? The literature I received did not describe any incentives for individual properties. They may exist but 1 am not aware of them. 6. 1 believe the proposal is being justified partially by saying that it is more fair for all those who create stormwater runoff to pay and this is the rationale for moving costs out of the general property tax structure. Surely, this rationale could apply to countless services provided by the city such as fire protection and police protection. We pay for the services for our safety, not because we use them. Surely, we hope that we will NOT have to use them and yet are prepared to pay for them. In other words, our taxation system is not based on "user -pay" but on the pooling of tax revenue to provide those services which we as a community need and desire. Why should stormwater management be treated any differently? What will be the next municipal service to need a special levy? In the interests of efficiency, use the existing tax structure, use the existing tax structure to generate the necessary funds for effective stormwater management. Contact details 9-56 9- Page 1 of 1 Grant Murphy From:' nNorbert W. Schmidtke/ Sent: Wednesday, April 28, 2010 10:47 AM To: Grant Murphy Subject: re: Stormwater Rate Implementation - Public Meeting for Places of Worship, April 14. 2010 Attachments: Kitchener Stormwater.doc Dear Grant, Attached are my comments for the comment sheet re the Stormwater Rate Implementation for places of worship. I have numbered the comments to match the questions and trust that your staff will integrate them with the other respondents' comments, If there are any questions that require comment elaboration just drop me a note. Pleasure to have had an opportunity chatting with you on the 14th. Cheers! Norbert orbert W. Schmidtk 9-58 COMMENT SHEET — Public Meeting for Places of Worship, April 14, 2010 Stormwater. Rate Implementation Comment Sheet Answers to questions i to 6. 1. Kitchener's most critical stormwater issues are: operational & maintenance financial resources, flood protection, erosion control, 2. advantage: equitable rate structure disadvantage: additional financial burden on already very tight church budgets 3. Yes. It provides a sustainable funding source. Stormwater charges collected and not spent during a fiscal year must be placed and managed from a distinctly separate, identifiable stormwater resource fund. 4. No. S. & 6. Property owners should be encouraged to invest in rainfall harvesting strategies .and techniques. This can be achieved by the City providing financial incentives of reduced stormwater rates or a grant in accordance with reductions in impervious surfaces, rainfall not ending up in the stormwater collection - and treatment systems. Infiltration fosters groundwater augmentation, resource recovery, reduction in pipe and treatment system size, and adverse environmental impacts. Examples are: use of pervious pavement for parking lots, downspouts not connected to the stormwater system but leading to infiltration wells and a host of other well - known water resource recovery strategies. The onus of proof for rate reduction eligibility must be placed on the property owner whose application must be supported by a report completed by a Professional Engineer. Implementation and success of any incentive program must guarantee two things: 1. the incentive will be such that the pay -back period will be less than 5 years. 2. City budget requirements for the stormwater program will decrease due to any incentive and not have any shortfall passed on to the remaining property owners. All property owners should be encouraged to pursue stormwater recovery strategies provided that a realistic financial incentive is available. 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