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HomeMy WebLinkAboutCSD-10-032 - Youth Services StrategyREPORT REPORT TO: Community Services Committee DATE OF MEETING: May 10, 2010 SUBMITTED BY: Mark Hildebrand, Director, Community Programs and Services (ext. 2687) PREPARED BY: Lori Palubeski, Manager, Program and Resource Services (ext. 2623) WARD(S) INVOLVED: All DATE OF REPORT: April 26, 2010 REPORT NO.: CSD-10-032 SUBJECT: YOUTH SERVICES STRATEGY (YSS) RECOMMENDATION: That the Youth Services Strategy, dated 2010 and as attached to CSD-10-032, be approved, and; That the implementation of the Youth Services Strategy and actions be referred to the corporate business planning and the annual capital and operating budget processes for consideration. BACKGROUND: The City of Kitchener’s commitment to serving young people in our community has evolved and intensified over time. Examples of early services include, direct programs, neighbhourhood association recreation grants, committee participation, volunteering and support for minor sports organizations. While our past approach to service delivery has proven effective, a strategic direction, focus and plan for how we as a Corporation wish to serve youth needed to be developed. The first direction to further develop Youth Services within the Corporation was outlined in the 2000 Community Services Departmental Operational review. This direction called for the creation of the Youth Services Unit, which was completed in 2001. Subsequent master and strategic plans such as the Leisure Facilities Master Plan and A Plan For A Healthy Kitchener suggested that planning for our youth be increasingly considered as a priority, and further recommended the initiation of a “youth strategy”. An internal staff project team, supported by a research assistant, embarked on the development of a youth strategy in 2007. The objective of the Youth Service Strategy (YSS) was to develop a program and service delivery model that would serve as a foundation for youth services, providing direction and guidance to staff in planning, resource allocation, partnership development and program/service development and delivery. Additionally, the goal was to ì ó ï define strategic recommendations that were rooted in youth input and that aligned and supported the City of Kitchener’s Strategic Plan. In building the YSS, the project team developed a “positive, assets-based” framework (vision, mandate and guiding principles) that served as the strategy’s foundation. Combined with the integration of data obtained from previous youth surveys, a research and literature review, the implementation of an extensive community consultation process and the development of six strategic directions, the project team is pleased to share and present the Youth Service Strategy for Committee’s consideration. REPORT: It is has been said that “young people are the leaders of today”. The City of Kitchener supports this belief and strives to create inclusive opportunities, programs and services that are meaningful for youth. We believe that working with youth is a process of mutual enrichment. It benefits our entire community and contributes towards the community priority “Quality of Life:” by helping Kitchener become a place of opportunity for ourselves and for our children. It is important to recognize and embrace the important role the municipality can serve as it relates to serving our young people. They are our future voters, educators, parents and leaders who will activate and carry out our strategic plans. As we plan and take action to shape a vibrant and creative community, it is vital for us to engage youth in order to ensure that their voices and their visions are incorporated and reflected. We know that when young people feel supported by their community, they are more likely to establish longer term roots and make local choices as they relate to their education, employment and future residence. According to the 2006 Census, the national youth population is expected to decrease and it is estimated that by 2020 the number of children and youth under the age of 25 will decline to 26% of the Canadian population. However, the same source notes that in Waterloo Region, our youth population is expected to increase between 2001 and 2031. 29.7% of our population is expected to be between the ages of 0 to 15 and 37.9% will be between the ages of 16-30. Three broad goals provided direction in the development of the Youth Services Strategy. The first goal was to develop a vision, mandate and program/service delivery model for the Youth Services unit. Second was the creation of a strategic “road map” that would assist staff in making decisions as they relate to resource allocation, project/program development, partnerships etc. The intention of the third goal was to serve as a “cornerstone” – whereby each process, stage, outcome and action of the YSS be grounded in” strengths/assets based” principles. Essentially, the project team wanted to build a strategy on a foundation of inclusivity – one that values a young person’s strengths over their weaknesses, celebrates their assets over their deficits and one that promotes the capacity of all staff and volunteers to serve youth. The first phase involved the creation of a strategy framework. This was a facilitated process that resulted in the development of a mandate, vision and series of foundational principles for the Youth Services unit. Further details can be referenced on pages 6 and 7 in the accompanying report. The framework is rooted in strengths based theory, supports the City of Kitchener’s Strategic Plan and essentially defines the “business” as it relates to our service provision for youth in our community (recreation and leisure programs, leadership development and civic engagement). The research phase of the project included a review and analysis of other municipal service delivery models and plans, trends, demographics, literature and a compilation of an internal youth opportunities inventory. ì ó î With a commitment to utilize the data collected from previous youth surveys (2001, 2004 and 2007) yet recognizing its limitations, the project team designed an extensive consultation process. The goal was to develop a process that would allow for a broader representation of youth and stakeholders. A variety of tools were used – surveys, focus groups and personal interviews. Specific groups of youth were indentified as not being well represented in current programming and so the project team developed more inclusive processes to seek input. These groups included, Aboriginal youth, youth with disabilities, new Canadian youth, youth aged 18-24, Kitchener Youth Action Council and LGBTQ youth. Additional stakeholders included neighbourhood association volunteers, City of Kitchener staff, parents, youth service providers, minor sport volunteers and the Safe and Healthy Communities Advisory committee. Additionally, members of Council and corporate management team were interviewed. From the beginning of the project, it became evident that the City of Kitchener and its current approach to service provision for youth was consistent with other municipal models. In some circumstances, we should celebrate our commitment to ensuring youth are a priority. The current approach to service delivery (direct programs, facilitation and partnerships) is responsive to community and allows staff to assume a variety of roles. Early in the development of the project, several strategic themes began to emerge and set direction for future actions. The project team was able to build on these themes to create six strategic directions and an implementation plan in order to ensure that the YSS is sustainable and meets its original objective. The implementation plan (Appendices document) contains more detail for each of the following strategic directions. Strategic Direction #1: A “youth friendly” organizational commitment That the City of Kitchener outlines its commitment to engaging youth in meaningful ways and valuing them as contributing members of our community through the approval and completion of the actions identified in the Youth Services Strategy. Strategic Direction #2: Program and service delivery model–a partnership approach That the City of Kitchener continue to offer youth programs using a continuum of service delivery models (facilitation, direct delivery and partnership) with an increased focus on creating strategic partnerships that will assist in more effectively serving Kitchener’s diverse youth community. Strategic Direction #3: Connecting with youth who are not currently engaged That inclusive and preventative principles that support all youth be entrenched in operational practices to ensure that the interests of youth are considered across all service delivery areas of the corporation. Strategic Direction #4: Accessible, affordable, community-based programs That City of Kitchener staff identify and develop specific strategies to ensure youth participation and involvement in programs, services, facilities and committees; with a particular focus given to working in cooperation with its affiliated partners. Strategic Direction #5:Youth-centred information, knowledge, resources and training That staff and City of Kitchener affiliated groups are provided with general information, training and resources in order to support the provision of services to young people. Strategic Direction #6:Communication and marketing strategies designed to reach youth That staff develop a communication strategy that is responsive to youth culture and that includes specific actions designed to reach parents/guardians and youth-serving agencies. ì ó í FINANCIAL IMPLICATIONS: Staff is forecasting modest operating costs associated with some of the actions in the implementation plan. Examples include costs associated with staff training and the implementation of a communication and engagement plan. The approach in the development of the Youth Services Strategy was to focus on how the Corporation might improve our service to youth by building stronger relationships, directing resources in ways that support youth, supporting staff and volunteers in service delivery and ensuring that we are using our limited resources in planned and purposeful ways. Financial implications will be reviewed on a case-by- case basis as youth services staff brings the Implementation Plan to action. COMMUNICATIONS: Youth engagement and stakeholder input was and continues to be “a way of doing business” for staff. Grounded in community development principles, our approach to service delivery is fluid, flexible and can not happen in isolation. Our success in our ability to achieve our strategic directions will be closely aligned with our capacity to develop strong relationships, partnerships and communication links with youth, staff, volunteers and community partners. ACKNOWLEDGED BY: Pauline Houston, General Manager, Community Services ì ó ì Youth ServicesStrategy EXECUTIVE SUMMARY 2010 ì ó ë BACKGROUND For the past 25 years, the City of Kitchener has endeavored to provide young people in our community with recreation and leisure opportunities regardless of their situation, ability, economic status or location. In 2001, the first youth coordinator position was created and, since that time, the youth services unit has increased to two full-time youth coordinators. The focus of youth services is the provision of leadership opportunities, positive role models and youth-centered activities that improve young people’s quality of life, increase their chances for achievement and promote healthy relationships. Building the Strategy Building upon our successes, and in an effort to create an even stronger community resource for the future, in 2007, the programs and resource services section of the City of Kitchener’s Community Services Department engaged in a comprehensive strategic planning process for youth services. The purpose of this process was to establish an inspiring vision and a clear mandate for youth services that were based on principles and values agreed upon by the project team and sponsor. The objective of the youth services strategy (YSS) was to develop a program and service delivery model that would serve as a foundation for the youth services division providing direction and guidance to staff in planning, resource allocation, partnership development and program/service development and delivery. Additionally, the goal was to define specific recommendations (rooted in youth input) that would provide direction to youth services for the next 10 years. These recommendations and the subsequent implementation plan will guide how and what staff plan, where they will allocate resources, how they will engage in partnership development and how programs and services will be developed and delivered. To accomplish this, the youth services strategy project team began by developing a youth services framework (vision, mandate, and guiding principles) to create a foundation on which to build the strategy. A strengths- based framework of asset-building and positive youth engagement that is inclusive and supportive has guided the work of the unit to date and continues to serveas the cornerstone for future directions and recommendations. Simply stated, we value the capacity and the strengths of our young people and of our community over the weaknesses and deficits. It is our belief that a healthy community promotes wellness in young people and young people who are well build healthy communities. This approach to service delivery has proven effective and is consistent with the directions outlined in the Leisure Facilities Master Plan (2005). As such, staff has served and shall continue to act as partners, facilitators and direct program providers in our service provision. The focus for youth services became evident during the development of the framework – to provide inclusive and meaningful opportunities for youth participation in community life through access to resources, recreation, leadership development and civic engagement. Some questions remained however: How exactly should we do this? What do the youth want? Where, specifically, should we focus our limited resources? What would be the service model? Who are our partners? Youth Engagement In an effort to answer these questions, the youth services strategy project team researched a variety of municipalities and youth-serving organizations and reviewed and researched relevant City of Kitchener literature, reports, plans, and policies as they relate to youth. The project team also conducted an internal inventory of current youth programs, services and opportunities; reviewed literature to gain a theoretical ì ó ê understanding of youth development; and collected and examined information regarding current and future youth trends and community demographics. The project team also designed and executed an extensive consultation process to gather input from a variety of community voices, using surveys, personal interviews, and focus groups toensure that community members and young people in particular, were engaged and had a voice in this process. Since youth services had already conducted three community surveys with youth since 2001, the project team focused on gathering input from specific youth populations through focus groups and surveys (including Aboriginal youth, youth with disabilities, new Canadian youth, and older youth aged 18 – 24) to determine if any gaps were apparent and to have a clear understanding of the wants and needs of specific populations. Feedback was also gathered from people working with youth such as neighbourhood association volunteers, City of Kitchener staff, parents, youth service providers, Kitchener Youth Action Council and minor sports group volunteers. Additionally, the team performed personal interviews with members of council and corporate management. One hundred and thirty-six (136) participants completed the surveys and more than 200 stakeholders participated in the focus groups. The data that was collected was subsequently coded and used in the development of recommendations that related back to the mandate of youth services and therefore categorized under the themes: civic engagement, leadership development, recreation and leisure. The result of these efforts is a strategic plan for the City of Kitchener Youth Services that clearly states the unit’s mission, vision, and the strategic priorities required to fulfill them. It is a guide for their future that clearly reflects the youth voice of the community and the commitment of youth services to engage youth. Alignment with City of Kitchener Strategic Plans and Reports The strategies outlined in the Youth Service Strategy support the City of Kitchener’s Strategic Plan. One of the community priorities identified in the city’s plan is Quality of Life – that Kitchener is a place of opportunity for ourselves and our children. City of Kitchener Youth Services has the same vision for Kitchener and feels that the strategic directions and actions identified in this plan will help achieve that vision. Additionally, these same strategic directions will help our youth become leaders through engaging them in city business, processes, programs and services. In support of the objectives of the 2007-2010 Economic Development Strategy – Our Future is Now – the Corporation should continue to fulfill it’s role in building and shaping a vibrant and creative community that helps young people feel connected. When young people feel supported by their community, they are more likely to establish longer term roots and make local choices as they relate to their education, employment and future residence. There are additional corporate plans and reports that are in various stages of development and implementation (e.g. Leisure Facilities Master Plan, Communications Strategy, Volunteer Services Strategy, Culture Plan II) that we suggest have one common thread as it relates to the youth services strategy. Youth are the community members who will bring these actions to life - they are the residents of tomorrow who we are planning for today. In order to ensure success it will be important for staff to incorporate appropriate ways to engage youth in the development of our future directions. HIGHLIGHTS A few key points to highlight from the report include: ì ó é The increase in the youth population of the coming years will result in an increasing demand for programs and services that focus on the interests and needs of youth. One in six children in Canada lives in poverty. Almost 19 percent of youth in Kitchener are living in higher risk neighbourhoods. Living in poverty decreases their opportunities to participate in recreational activities and programs. A lack of self-confidence and, in some cases, not having English as a first language may prevent youth from becoming involved. Virtually all focus group participants and survey respondents indicated that it would appear that current programming does not meet the needs of Kitchener’s diverse community. The majority of youth who participated felt that being civically engaged in their community was important (to make positive contacts, to be involved in something productive and to be more knowledgeable of the political process). Neighbourhood association volunteers indicated there was a lack of interest from youth to be involved yet youth expressed their interest in partaking in activities. This contradiction warrants further investigation of the current opportunities and whether or not they meet the interests or needs of young people. Additional planning and the development of communication strategies that highlight current opportunities is needed. The most effective communication forms were reported to be word of mouth, radio, Internet/Facebook and at school. This information was consistent with the information collected through research contributing to the online communications strategy as well as through the Environics survey. Barriers to participation in recreation and leisure programs have a significant impact on participation rates. Youth stakeholders reported that they experience several barriers to participating in recreational programs cost, transportation, school and work demands and not knowing where and when including: programs/activities are happening. STRATEGIC DIRECTIONS The project team developed six strategic directions that work towards achieving the division’s mandate of ensuring inclusive and meaningful opportunities for youth participation in community life through access to resources, recreation, leadership development and civic engagement. Strategic Direction #1: A “youth friendly” organizational commitment Recommendation:That the City of Kitchener outlines its commitment to engaging youth in meaningful ways and valuing them as contributing members of our community through the approval and completion of the actions identified in the Youth Services Strategy. Actions: 1a. Conduct a youth engagement and leadership audit (corporate, departmental and community) to ensure promising practices are implemented. 1b. Apply for youth friendly community status via Playworks. 1c. Provide training and support for staff and volunteers that integrates youth with the City of Kitchener corporate customer service initiatives. ì ó è 1d. Ensure that there is a youth engagement component to recreation and leisure activities and planning whenever possible. 1e. Integrate the framework principles of the community engagement strategy to develop a tool kit and checklist to aid staff when engaging youth in consultation processes. Strategic Direction #2: Program and service delivery model–a partnership approach Recommendation:That the City of Kitchener continue to offer youth programs using a continuum of service delivery models (facilitation, direct delivery and partnership) with an increased focus on creating strategic partnerships that will assist in more effectively serving Kitchener’s diverse youth community. Actions: 2a. Compile an inventory of potential partnership opportunities with local organizations that will address the identified gaps, specifically in culturally diverse and female youth programs. 2b. Initiate discussions with the boards of education in order to pursue more opportunities for future collaboration. Potential areas for investigation include access to facility space, sharing communication/marketing opportunities and joint programs/projects. 2c. Create strategic partnerships with cultural organizations to ensure that youth have opportunities to enjoy culturally relevant events and programs. Strategic Direction #3: Connecting with youth who are not currently engaged Recommendation:That inclusive and preventative principles that support all youth be entrenched in operational practices to ensure that the interests of youth are considered across all service delivery areas of the corporation. Actions: 3a. Develop partnerships with community agencies to explore further opportunities to engage and support “at risk” youth. 3b. Develop a training/education module for staff and volunteers that provides information and helpful tools when serving youth who may be considered "at risk". 3c. Youth services adopt the guiding principles of relationship-based programs, youth engagement and asset- based approaches and embed them into operational practices. Strategic Direction #4: Accessible, affordable, community-based programs Recommendation:That City of Kitchener staff identify and develop specific strategies to ensure youth participation and involvement in programs, services, facilities and committees; with a particular focus given to working in cooperation with its affiliated partners. Actions: 4a. Develop a communication plan designed to ensure youth and families are aware of Leisure Access and other program fee subsidies. 4b. Review the current inventory of programs and services and work with various divisions, KYAC and community agencies to identify and ensure a broader repertoire of diverse programming. ì ó ç 4c. Design direct and indirect programs using the following guiding principle: “That programs are affordable, positive, inclusive, safe and supervised ways for young people to safely take risks within their neighbourhood”. 4d. Include transportation details (e.g. maps, bus routes) in all program/event communication. Strategic Direction #5:Youth-centred information, knowledge, resources and training Recommendation:That staff and City of Kitchener affiliated groups are provided with general information, training and resources in order to support the provision of services to young people. Actions: 5a. Develop a resource package for staff and affiliated groups that includes information relating to working with and providing successful programs and services for youth. 5b. Develop and implement training programs for staff, volunteers and parents that includes information on youth development theory and asset-based approaches to program delivery. Additionally, investigate potential opportunities to leverage the delivery of these programs within existing internal training sessions. 5c. Compile and share community youth demographic information which can be used by staff and affiliated groups in program planning. Strategic Direction #6:Communication and marketing strategies designed to reach youth Recommendation:That staff develop a communication strategy that is responsive to youth culture and that includes specific actions designed to reach parents/guardians and youth-serving agencies. Actions: 6a. Develop a youth communication strategy that includes an online component and that is designed to include parents/guardians, schools and agencies as targeted audiences. 6b. Plan and implement a civic engagement awareness campaign that would focus on how young people can become more involved in the life of our community (i.e. voting, volunteering, committee participation, how to deal with issues in the community, mobilization). This action supports and is integrated with the corporation’s efforts towards developing future adult voters as noted in the People Plan – A Culture of Community Stewardship. IMPLEMENTATION Included in Appendix B is the youth services strategy implementation plan outlining actions related to initiatives that will help the section reach its goals. It is anticipated that the actions will be implemented beginning in 2010 over a four year period. The timing identified in the action plan is subject to budget availability, staff resources, community trends and partnership opportunities. An annual review of the recommendations and actions will be conducted and modifications will be made as required. CONCLUSION A core value of youth services is to listen to and engage youth in meaningful ways. The research is clear - engaged youth are healthy, happier, and supported in their community networks. As such, we believe it is ì ó ïð important for people who work with youth to do so using an asset-based model that concentrates on working with and developing their strengths, rather than “fixing” their deficiencies. The feedback provided through this strategic planning process was consistent with the previous surveys conducted with youth and builds on the data recently collected. Deliberate actions were planned during the consultation process to ensure that a more diversified group of youth had the opportunity to voice their thoughts and opinions. A continued commitment to meaningfully engage our youth supports the healthy community vision and strategically places the Youth Services Strategy as an operational vehicle for which to realize the intended outcomes. Ultimately, this strategy provides direction for youth services staff enabling them to support youth in our community while also contributing to the achievement of the vision and priorities outlined in the City of Kitchener strategic plan. ì ó ïï Youth ServicesStrategy FINAL REPORT 2010 ì ó ïî TABLE OF CONTENTS Page # 1.0Related Definitions and Theories 1 2.0How did we get here? 3 3.0The objective of the Youth Services Strategy 5 4.0Youth Services Strategy Framework 6 4.1Vision, Mandate & Foundations of Our Work 6 5.0Service Delivery 7 6.0Youth Services Strategy Methodology 7 7.0Demographics 9 8.0Civic Engagement 12 9.0Leadership Development 12 10.0Recreation and Leisure 14 11.0Strategic Recommendations and Actions 15 12.0Youth Services Strategy In Action – Implementation 21 13.0Conclusion 21 Appendix A – Project Budget Appendix B – Youth Services Strategy – Implementation Plan 2010-2013 2 ì ó ïí 1.0 RELATED DEFINITIONS AND THEORIES Adolescence Adolescence is a time of great change. During the period of adolescence, youth are experiencing many developmental changes including physical, cognitive and psycho-social developmental changes. It is these changes that youth are experiencing that can affect their behaviour in several ways. For example, the physical changes youth are experiencing may make them clumsy, require more sleep and can contribute to inconsistencies in controlling their emotions. Cognitive developmental changes may affect youth behavior by creating a belief that no one has experienced similar feelings and emotions, by heightening their self-consciousness and by becoming more cause-oriented creating an “it can’t happen to me” attitude. Psycho-social changes occur and youth spend more time with friends, have an increased desire for privacy and generate more questions about sexuality. It is through understanding these important developmental changes that can help adults better relate to youth. Adolescence is a key transitional time when youth acquire important skills, knowledge, attitudes, and values. During this unique period of development youth need to be treated appropriately as adolescents and not as children or adults. When interacting with youth it is important to be aware and remember the developmental stages to avoid placing unfair expectations on youth and to continue to provide structured environments for youth that offer many opportunities for praise and exploration. Youth continue to need ongoing positive experiences with caring adults. Affiliated Organizations An affiliated organization is a not-for-profit group that is legally distinct from the city but has a purpose and mission that benefits or is otherwise related to the city's mission and vision for the community. For example, organizations currently affiliated with the City of Kitchener include neighbourhood groups and associations, which help to facilitate recreational and leisure program delivery at community centres, and minor sports groups that organize affordable recreational, instructional and competitive programs from local to international caliber. Civic Engagement Civic engagement is defined as “feeling a sense of responsibility to the community”. Examples include getting involved in the community, making the community better by sharing ideas and helping make important decisions and voting. Leadership Development Opportunities The Youth Services Strategy has defined leadership as “setting an example”. Leadership skills develop with training, practice and coaching and it is important that opportunities are available for youth to “try out” these skills. Such opportunities may include committee membership, organizing an event or becoming a Youth Drop-In leader. LGBTQ This acronym refers to lesbian, gay, bisexual, transgender and questioning youth in the Waterloo Region. It is a term intended to emphasize a diversity of “sexuality and gender identity based cultures” and is used to refer to anyone who is non-heterosexual. 1 ì ó ïì Recreation and Leisure For the purposes of this strategy, recreation and leisure refers to organized or structured activities available outside of school that involve voluntary participation. Youth For the purposes of this report, youth has been defined as between the ages of 12-24. Youth-at-Risk For the purposes of the youth services strategy, youth-at-risk is the term referring to youth who are not participating in civic engagement, leadership opportunities and/or recreation and leisure opportunities. As with any definition, there is the risk of excluding other youth who may not belong to the created definition. Lack of participation may be due to a variety of reasons that are not addressed in this strategy, however, the strategy seeks to understand how to better serve the group of youth who are at-risk-based and unable to participate. Youth Engagement According to the Centre of Excellence for Youth Engagement, youth engagement is “the meaningful participation and sustained involvement of a young person in an activity, with a focus outside of him or 1 herself” (Centre of Excellence for Youth Engagement, 2004, p. 1). It is not a “what” or a “where”—young people can become engaged in almost any kind of activity and it can happen in almost any kind of setting. Rather, engagement is a “how”. It is a process that provides “opportunities for youth to take responsibility and leadership while working with caring adults who value, respect and share power with 2 them” (Ontario Trillium Foundation, 2007, p. 2). It is also a connection that is meaningful to the young people who are involved. Young people are not the only ones to benefit from youth engagement; the adults and organizations who work with them can also experience benefits. In a study conducted by Zeldin and colleagues, it was found that working in partnership with young people helped many adults feel more positively about youth in general, become more confident in their ability to work with and relate to youth, and gain a better understanding of young people's needs and concerns. This resulted in the adults being able to offer programming that was more effective and responsive to young people's needs. The organizations also benefited from their partnerships with youth as they became better connected to their communities, more aware of the importance of engaging a diversity of community members in decision making, and adopted the engagement philosophy as part of the organizational culture (Zeldin, McDaniel, Topitzes, & Calvert, 3 2000). 1 Centre of Excellence for Youth Engagement (2004). What is youth engagement? Toronto: Centre of Excellence for Youth Engagement. 2 The Ontatio Trillium Foundation (2007). Research Brief 102 – Meeting the need of Ontario's youth. Available online at http://www.trilliumfoundation.org/cms/en/cms/html/briefs.aspx?menuid=258. 3 Zeldin, S., McDaniel, A. K., Topitzes, D., & Calvert, M. (2000). Youth in decision-making: A study on the impacts of youth on adults and organizations. National 4-H Council: University of Wisconsin-Madison. 2 ì ó ïë Youth-Friendly For the purposes of the strategy, youth-friendly is defined as actively supporting youth and providing 4 youth with opportunities to grow and develop. Intervention and Prevention Approaches In the context of social development programs and our work in Youth Services, we understand how important it is to provide positive opportunities and programs for youth to partake in – prevention. Intervention type strategies seek to eliminate or manage an issue or problem that already exists by way of understanding it and learning to control its course. According to the Youth Crime Fact Sheet published by the Waterloo Region Crime Prevention Council (2007), it costs $95,826.37 to imprison a young person for one year. Alternatively, if those dollars were used to fund a full years’ worth of recreation programs and any associated equipment and transportation costs, approximately fifty youth would benefit. 2.0HOW DID WE GET HERE? It is often said that “young people are the leaders of today”. The City of Kitchener supports this theory and strives to create inclusive opportunities, programs and services that are meaningful for youth. We believe that working with youth is a process of mutual enrichment and benefits our entire community and contributes towards the community priority “Quality of Life” by helping Kitchener become a place of opportunity for ourselves and our children. Additionally, these same strategic directions will help our youth become leaders through engaging them in city business and processes. Our work does not, and cannot happen in isolation – partnerships, collaborations and networks with neighbourhood associations, police services, local youth-serving agencies, staff and community/sports groups are vital to ensuring a holistic approach to service provision. The City of Kitchener’s commitment to serving young people in our community has evolved and intensified over time. Examples of early programs and services that were delivered directly by staff included summer camps, summer youth drop-in, a summer youth leadership development program and a recreation grant program that supported neighbourhood associations in the delivery of recreation and leisure programs in community centres. It is important to note the valuable role that neighbourhood associations have and, continue to have, in the delivery of recreation programs for youth and the distinction between programs delivered directly by city staff and those delivered indirectly by neighbourhood associations. In 2000, the Community Services Department’s Operational Review was completed by F.J. Galloway Associates Inc. (March, 2000). The review highlighted three “higher need service areas” – one of which was youth. It further suggested that our role was not to be a sole mechanism to support youth but rather to be a key community partner in ensuring the development of youth in our community. A direct outcome of the review was the creation of one full time Youth Services Coordinator position. The Leisure Facilities Master Plan (F.J. Galloway Associates Inc., 2005) provided a comprehensive foundation for the development of facilities and services. This plan has assisted the department with the 4 www.playworks.ca 3 ì ó ïê provision of a vast array of services for our richly diverse community. Specifically, it recommends that the city ensure that there is priority given to youth services and that a “youth strategy” be initiated. The Community Strategic Plan, A Plan for a Healthy Kitchener (2007 to 2027) provides a single strategic approach to delivering results that are essential to the health and vitality of the city. A Plan for a Healthy Kitchener concurs with the recommendations in the Leisure Facilities Master Plan that are noted above and further suggests that youth services need to be increasingly considered as a priority for city operated and/or supported community resource centres. More importantly, connecting with, listening to and engaging youth has, and continues to be, a core value in Youth Services. Since 2000, three youth surveys have been completed in different neighbourhoods in Kitchener. A brief summary of the purpose of these surveys is as follows: 1. Reflections on Youth, 2002: Reflected on the correlation of access to recreation for youth and crime reduction. Over 230 youth and various youth-serving organizations, school board trustees, members of the business community and community leaders in the City of Kitchener were consulted to understand the current reality for youth. 2. Reaching Out to Youth, 2004: An issue paper produced by Youth Services which reports on research conducted in the Centreville Chicopee neighbourhood and area. Essentially, the process involved asking youth a variety of questions relating to their motivations and barriers for/to participation. Over 185 youth, 12-17 years of age, with the mean age of 14.6 years old were surveyed. 3. Reaching Out to Youth, 2007: This survey was conducted in the Doon Pioneer Park area. Over 630 youth aged 10-19+ years were surveyed. The goal of this survey was to develop an understanding from youth as it related to their awareness of current services available to them and their wants and needs regarding appropriate leisure and social development activities and programs. Interestingly, common themes and trends emerged from each survey. They are as follows: Barriers to engagement and participation in recreation programs included access to transportation, communication/marketing (respondents were not aware of the programs that currently exist), user/registration fees, facilities not being “youth friendly” or welcoming for youth. Youth tend to be involved in low cost or free activities that do not require a great deal of equipment or resources such as basketball or soccer. Activities that they would like to try or experience more frequently included those that were more costly or extreme sports activities such as organized sports, out-of town skate parks, video parks, entertainment centres, playing music, skiing, snowboarding, rock-climbing. Young people reported that the activities they do without the need for resources or support include hanging out with friends, shopping, going to parties, listening to music, internet, watching television and playing video games. Staff were then left with the question, what did we learn from the surveys and what does it mean for our service delivery model? While the specific recommendations and next steps will be discussed later in this report, it is important to highlight that the knowledge we gained through these processes essentially provided the backdrop and served as a catalyst for the development of the youth services strategy. 4 ì ó ïé Several of the themes were consistent with best practice research. They are summarized below: Youth interests are varied and youth programs/events should reflect this. Opportunities where youth can bring their friends, make new friends, learn through challenge and competition, have a voice in programming and a place to just hang out are important. Programs with high registration fees need to be discounted. Program design should be geared to specific age groups and, at times, gender. Communication mediums need to be consistent with young people’s preferred communication styles. Programs need to be low-cost or free. Programs and facilities should be “youth friendly”. This includes a broad range of options including facility design, staff that are skilled in supporting youth and programs that are designed with youth interests in mind. Parents and guardians play an important role in supporting participation. Neighbourhood based programming provides improved access and can assist with the transportation barriers. Encourage youth to bring friends to activities. 3.0 THE OBJECTIVE OF THE YOUTH SERVICES STRATEGY The objective of the youth services strategy (YSS) was to develop a program and service delivery model that would serve as a foundation for youth services providing direction and guidance to staff in planning, resource allocation, partnership development and program/service development and delivery. From the conception of the YSS terms of reference, the project team stressed the importance that the program and service delivery model be grounded in a strengths-based/asset theory. As such, the project 5 as a thread for the YSS. Through extensive team adopted the 40 Developmental Assets framework research, the Search Institute (2002) has identified 40 Developmental Assets which powerfully influence adolescent behaviors. These assets include positive relationships, opportunities, competencies, value and self-perceptions that divert youth from risky behaviours and promote positive behaviors and civic engagement. The 40 Developmental Assets (Search Institute) framework demonstrates that, through relationships with caring adults, youth build the strengths and skills that they need to thrive as adults. The Search Institute also found that while everyone can build assets, many young people are not experiencing them. Staff and volunteers who use the asset framework - through relationship based programming – can enhance young people’s experiences and thus promote the development of healthy, successful young people. Providing responsive programming to youth is important because “[young] people need opportunities – outside of school – to learn and develop new skills and interests with other youth and adults” (The Asset Approach, 40 Elements of Healthy Development, Search Institute, 2002). 5 Search Institute, The Asset Approach, 2002 5 ì ó ïè 4.0 YOUTH SERVICES STRATEGY FRAMEWORK 6 A report published by the United Way Toronto (2008) reviews youth policy models from Canada and other jurisdictions and states that policy development without supporting frameworks can lead to an isolation of goals and outcomes. A youth policy framework is defined as: A practical demonstration and declaration of the priority and directions that a country intends to give to the development of its young women and men. A [youth policy framework] specifically represents an inclusive statement that encapsulates the elements of vision, framework and realistic guidelines from which strategies and initiatives can be developed to facilitate meaningful youth participation and development. (The Commonwealth Youth Programme, 1990). The report concluded that while there is progress being made through policy responses to youth issues, there continues to be “no overarching vision unifying these initiatives” (United Way, 2008). It was determined that a youth policy framework that is outcomes based could help in building a coordinated system between government action and other partners involved with youth to assist in guiding the strategies and promoting positive outcomes for youth. Recognizing the value of framework development for ensuring long term sustainability, the Youth Services Strategy project team developed a “Youth Services Framework”. This process was facilitated by Doris T’Mikulu from the Waterloo Region Crime Prevention Council. The framework includes a vision and mandate for youth services, as well as foundational principles for service provision for young people. The framework served as a cornerstone in the development of the youth services strategy and will continue to guide the work of staff in youth services. 4.1 VISION, MANDATE AND FOUNDATIONS OF OUR WORK Vision: We are a leader in building a community in which youth in all their diversity are active and influential members; they feel safe, supported in their development, valued and connected. Mandate:We ensure inclusive and meaningful opportunities for youth participation in community life through access to resources, recreation, leadership development and civic engagement. Foundations of our work (our work with youth is anchored in knowledge and framed by values): Every youth has strengths. Youth’s transition from childhood to adulthood is marked by searching for identity, by challenging traditional values and ways of doing things, and by struggling against boundaries. Youth thrive when they know they belong and feel connected, and when the community, in turn, includes youth. Every young person has the potential of developing leadership skills, given a supportive environment with positive role models, challenging situations and experiential learning. Youth civic engagement happens when young people develop and act upon a heightened sense of responsibility to their community within a wide range of activities and within a supportive environment. 6 United Way, Youth Policy: What Works and What Doesn’t, 2008 6 ì ó ïç Youth reflect the diversity of society, be it ethnicity, race, religion, gender, sexual orientation, ability, language, socio-economic status or lifestyle. Diversity is integrated by youth in new and enriching ways. Information, programs and services must be responsive to the diverse characteristics and needs of youth. Youth-centered services and programs within the City of Kitchener require equitable resources, advocacy and coordination to make them affordable and accessible. The diverse capacities of young people can best be addressed through collaborative agreements among many community sectors and organizations. We have a crucial role to play in forming and nurturing partnerships for the benefit of all youth, and ultimately for the benefit of the community as a whole. A youth friendly community is a stronger, safer and healthier community. 5.0 SERVICE DELIVERY There does not appear to be any one “best practice” regarding how to deliver services to youth. Common or “promising” practices among other municipalities that were researched (Ajax, Markham, Pickering, Vaughn, Whitby, Richmond Hill, Oshawa, Oakville, Brampton, St. Catharines) included the use of a combination of facilitation, partnerships and direct delivery of services. In using a combination of these three approaches, the opportunities for resource sharing, improved communication and collaboration among service providers is enhanced. We can celebrate that our current approaches to program and service delivery are consistent with other models and position the City of Kitchener well. Whether it be direct delivery (summer playgrounds, aquatics programs, youth drop-in), facilitation (supporting minor sports organizations and neighbourhood associations in the delivery of youth programs and services) or partnership initiatives (ONE KCI, Pride Prom) staff will need to continue to adapt, support and respond to specific opportunities as appropriate. In order to address the competing demand for programming space and financial barriers to participation, greater effort may be considered in partnership development initiatives. 6.0 YOUTH SERVICES STRATEGY METHODOLOGY Utilizing project management principles, the development of the youth services strategy was completed through the implementation of six main phases: 1. Development of terms of reference, project plan, project team 2. Research – internal/external inventory of programs, services, best practices, trends, review of other municipal youth strategies, youth development theory, review of demographics, literature review of relevant City of Kitchener reports and plan. 3. Development of a youth services framework 4. Implementation of a consultation process 5. Generation of a report 6. Implementation and next steps 7 ì ó îð A budget was allocated to the development of the YSS and the details of this budget can be reviewed in Appendix A. An intra-departmental project team was created in order to ensure a broad perspective into the development of the YSS. Project team members included: Jenn Campbell, Aquatics Supervisor, Briethaupt Centre Colleen Collins, Marketing and Communications Associate John Cooper, Coordinator of Athletics Wynne Dawson, District Facilitator, Downtown Community Centre Susan Josic, Resource Centre Coordinator, Centreville Chicopee Community Centre Janice Ouellette, Facilitator of Volunteer Resources Marla Pender, Youth Coordinator Breanna Pilon, Youth Coordinator Kristy Themistocleous, Information Assistant Lori Palubeski, Manager, Program and Resource Services, Project Lead Kathleen Woodcock, Manager, Departmental Planning, Research and Technical Support, Project Facilitator Mark Hildebrand, Director, Community Programs and Services, Project Sponsor Natalie Forde, Forde Consulting, Research Assistant In the initial conceptual discussions of the YSS, the project team decided to honor the voices and input of youth who had previously participated in the various surveys. We have been told by youth to “stop asking and start doing”. The previous youth surveys had provided a rich foundation of information from youth already involved in programs. Therefore, the project team decided to build on the data that had already been collected and spent considerable resources on designing a consultation process that would engage stakeholders who had not been heard previously. As such, an intensive stakeholder consultation process was designed that included: Focus groups with City of Kitchener advisory committees (Safe and Healthy Community Advisory Committee, Kitchener Youth Action Council) One-on-one interviews with Council and Senior Management Focus groups and surveys with neighbourhood associations Parent surveys and parent focus groups Staff surveys and staff focus groups Focus groups for youth who have not traditionally been consumers of our services: LGBTQ, youth aged 18-24, Aboriginal youth, immigrant youth, youth involved with ROOF and youth with disabilities Surveys with minor sports organizations 8 ì ó îï One hundred and thirty-six participants completed the surveys and over two hundred stakeholders participated in the focus groups. The data that was collected was subsequently coded and used in the development of recommendations that support the mandate of youth services and therefore categorized under the themes: civic engagement, leadership development, recreation and leisure. The process used in collecting feedback from youth for this strategy was in line with the directions outlined in the city’s strategic plan with regard to diversityand leadership and engagement. By ensuring youth had a voice in developing this strategy, and ensuring we heard from youth with disabilities and immigrant and aboriginal youth, we attempted to collect input from a group reflective of our community. 7.0 DEMOGRAPHICS The following provides a general overview of the demographics that the project team utilized and referred to during the development of the youth services strategy. National Profile The youth population is expected to decrease: In 2004, 32% of all Canadians were children and youth under age 25, numbering more than 10 million. It is estimated that by 2020, the number of children and youth under age 25 will decline to 26% of the population of Canadians. Youth poverty: One in six children in Canada lives in poverty. Living in poverty decreases their opportunities to participate in recreational and leisure activities and programs. Children living in lower-income families participate less often in recreational activities than those living in higher- income families. Employment: Sixty-eight percent of youth between the ages of 18-24 are either employed or actively looking for work. The unemployment rate for youth was 10.3% in 2004, despite youth being more highly educated than ever before. Volunteerism:In 2003, 39% of youth between 18-24 were volunteering in their communities. Young Canadians, aged 15 to 24, have a higher rate of volunteering (55%) in Canada than any other age group. Their average annual volunteer hours were 169 in 2004. Total annual volunteer hours for this age group were 9.4 million hours in 2004. They represent 16% of the population but do 19% of the volunteer hours. Two-thirds or 65% of 15 to 19 year olds volunteered in 2004. Forty-three percent of 20 to 24 year olds volunteered in 2004. Youth voter rates: Youth voting rates are lower than those of older Canadians. Diversity:Thirty-seven percent of immigrants who arrived in Canada in 2004 were under the age of 25. In the Aboriginal population, fifty-one percent are youth. There appears to be gaps in demographical information for LGBTQ youth. A growing population of youth are living at home longer 7 and delaying families of their own. Youth with disabilities also struggle with participating in various activities and programs due to their disability. Waterloo Region Profile The youth population is expected to increase:According to the 2006 Census, the youth population accounted for 161,940 out of 478,120 of the population. Between the year 2001 and 2031, the youth 7 Time online edition, 2004 9 ì ó îî 8 population in the Region is expected to increase. Youth aged 0-15 is estimated to increase by 29.7%. Youth aged 16-30 is expected to increase by 37.9%. 9 Youth poverty:According to Waterloo’s Vital Signs, 2007, the child poverty rate for the Region of Waterloo was 16.4% in 2005. Twelve percent of all families in Waterloo Region are considered to be 10 . low income Employment:The youth unemployment rate in Waterloo Region age 15-24 in 2006 was 9.8%. Volunteerism: The volunteer rate in Waterloo Region age 15+ in 2000 was 27.1%. Youth voter rates are consistent with the national trend: In 2006, during an online chat with the Senior Globe Writer, Michael Valpy, he stated that the statistics in youth voter turn out continues to be very low largely due to the low priority in youth interests/issues in most election campaigns. Diversity: Of all the immigrants in Waterloo Region, forty-two percent are under 20 years old. There appear to be gaps in demographical information about LGBTQ youth. City of Kitchener Profile Youth population: The City of Kitchener has a population of 224,500 (Region of Waterloo, 2008). The total population of youth aged 10 to 24 is 42,080 which represents 20.6% of the population (2006 Census). Table 1: Population Age Profile – Statistics Canada 2006 KitchenerOntario Age Cohort TotalMaleFemaleTotalMaleFemale Total population 204,665100,750103,91512,160,2855,930,7006,229,580 0 to 4 years 12,2656,3055,960670,770343,475327,290 5 to 9 years 12,2956,3605,930721,590369,670351,920 10 to 14 years 13,3606,8156,550818,445420,705397,740 15 to 19 years 13,6956,9806,715833,115427,185405,925 20 to 24 years 14,9557,4307,525797,255400,445396,815 Median age of the population 36.635.737.639.038.139.9 % of the population aged 15 and over 81.580.782.381.880.982.7 *Data presented in the above table will have some addition errors based on a procedure Statistics Canada applies to Census data to protect the confidentiality of Canadians. 8 Regional Growth and Our Human Services, 2006 9 Waterloo’s Vital Signs, 2007 10 Enhancing Services and Supports for Immigrant Youth, 2000 10 ì ó îí 11 Population projections: According to the Region of Waterloo, the youth population in Kitchener will increase by the year 2031 as illustrated in Figure 1: It is forecasted that the increase in the youth population will result in increasing demand for programs and services that focus on the interests and needs of youth. Youth poverty: According to the 2006 Census, 4,230 youth between the ages of 15 and 24 lived in a “low income situation”. Almost nineteen percent of youth in Kitchener are living in higher risk 12 neighbourhoods. Volunteerism:There appears to be some gaps in the information for volunteer rates, however, there are many opportunities within the City of Kitchener to volunteer and there are many incentives to volunteer within the community (i.e. community service hours for school, experience for future employment). Diversity:Immigrants coming to Waterloo Region settled primarily in Kitchener in the late 1990’s. Nine hundred seventy-four children between the ages of 0-17 arrived in Kitchener between 1996 and 13 1998. Although there is little demographical data for LGBTQ youth, there are a number of programs available to this youth group, including OKTOBME and the Lesbian, Gay, Bi, Trans Youth Line. 14 Programs and services must reflect this There are 2,005 Aboriginal youth living in Kitchener. diversity. 11 Region of Waterloo, Planning, Housing, and Community Services (2007). Area Municipal Five-year Cohort Projections to 2031 Based on the Interim Population Forecasts of Feb. 2006 12 Neighbourhood Poverty: Urban Poverty in Canada, 2000. 13 Enhancing Services and Supports for Immigrant Youth in the Waterloo Region, 2000. 14 Census 2006 11 ì ó îì 8.0 CIVIC ENGAGEMENT For the purposes of the youth services strategy, the project team defined civic engagement as “feeling a sense of responsibility to the community”. While it is important to recognize that civic engagement means different things for different people, some common examples include volunteering, voting, sharing ideas in a community forum or organizing neighbourhood events. Specifically, the Kitchener Youth Action Council (KYAC) is one opportunity for youth to become civically engaged. It was found that other municipalities (Ajax, Waterloo, and Brampton) also support the facilitation of “youth advisory councils” as a means of ensuring youth input. Kitchener is to be commended for its long history in ensuring that there is an opportunity for youth to have a voice. Review and analysis of the data collected from the stakeholder process indicated that the majority of youth who participated felt that being civically engaged in their community was important. They expressed that it has afforded them opportunities to make positive contacts, to be involved in something productive and to be more knowledgeable of the political process. Youth noted that a lack of self- confidence and, in some cases, not having English as a first language prevented them from becoming involved. Virtually all of the stakeholders cited barriers to involvement as costs, transportation, being too busy with school and work and not knowing how or where to become involved. Additionally, youth stakeholders commented that community meetings are not “youth-friendly”. They do not feel welcome and they feel disconnected from current communication mediums. Youth with disabilities cited a lack of accessibility as a barrier (e.g. wheelchair access). Staff indicated the need for additional training in ensuring a high level of customer service for youth. Youth stakeholder participants described voting as a confusing process and were not clear on where to get information. They shared that their opinions are not heard and that there are not enough opportunities to become involved. One theme that emerged through the consultation process was that youth noted that there were a limited number of opportunities for them to become civically engaged. When asked what civic engagement opportunities the City of Kitchener should consider offering, stakeholders suggested: fundraising, volunteering, voting, leading youth events and additional promotion of the KYAC. Interestingly, interviews with senior management and Council indicated that there are opportunities for youth to become civically engaged. It would appear that additional planning and the development of communication strategies that highlight current opportunities is needed. When asked how youth may become more involved in the life of the corporation, senior management and council members interviewed suggested the development of opportunities for youth to participate on committees, ensuring that our website was responsive to how youth seek out information and youth engagement in municipal politics. It was stated that youth seem “once removed” from corporate plans and initiatives and there was concern that the voice of our youth is not being adequately reflected. 9.0 LEADERSHIP DEVELOPMENT Leadership opportunities, formal or informal, can provide young people with a safe and supported opportunity to learn a new skill. As with civic engagement opportunities, there are more leadership opportunities offered for youth then they would appear to realize. Currently, a range of leadership development opportunities exists within the City of Kitchener including: Employment (summer playgrounds, youth drop-in, community resource centres, arenas, parks operation, aquatics) 12 ì ó îë Volunteer (community service hours, special events, youth drop-in, neighbourhood associations, aquatics) Co-op and school placements (university, college, high school) Minor Sports (coaching, officiating, board of directors or fundraising) Leadership development programs (Building Youth Leadership Development program) City of Kitchener advisory committees (KYAC, Safe and Healthy Community Advisory Committee) Kitchener Youth Crew (core component of the City of Kitchener youth programs offering youth the opportunity to learn and practice new skills and contribute in meaningful ways to the program) Research of other municipalities (Vaughan, Waterloo, Brampton, Richmond Hill, and Pickering) indicated Kitchener’s approach to offering a broad range of leadership development opportunities was not unique. However, the design and the development of the “Kitchener Youth Crew” can be considered as “out of the box”, supports adolescent development theories and allows youth staff to respond and support young people informally. The stakeholder group of youth between the ages of 18 and 24 cited that they would like more “life skills” programs and information on available opportunities (i.e., where to apply for scholarships). Additionally, they expressed that there were not enough “leadership type” program opportunities in Kitchener. The Kitchener Youth Action Council indicated there was a need for additional youth mentors. All of the youth who responded to the survey stated that they either already participate or would like to participate in leadership development programs or opportunities. As well, they stated that they felt leadership development was important and that there is a need for increased opportunities. Elements that would make leadership experiences more attractive included experiences that they could share with their friends and those that were “run” by youth. Sixty-five percent of the neighbourhood associations who participated indicated that they offer leadership opportunities, including volunteer program leader positions. Some of the challenges to offering such programs were noted by respondents as a lack of interest from youth, not a program priority and a lack of space. It is interesting to note that neighbourhood association volunteers cited a lack of interest from youth yet youth expressed their interest in partaking in such activities. This dichotomy warrants a deeper review of leadership development opportunities that are currently available and whether or not they meet the interests or needs of young people. Fifty-seven percent of City of Kitchener staff felt that there were not enough innovative leadership opportunities being offered. When asked what opportunities should be considered, they listed engagement in youth councils, mentoring programs and community-based leadership programs. Staff also cited wanting training on “how to focus on youth’s strengths”, programming ideas on how to create leadership opportunities and more flexibility in their jobs so that they may spend more time engaging with and developing relationships with youth. Leadership development suggestions that were generated from senior management and councillor interviews included: job shadowing, youth conferences, a mentorship program, on the job training, and youth observers on committees. 13 ì ó îê It is important to note that stakeholders repeatedly questioned how the city may better engage or reach the youth in our community who maybe considered “on the fringe” or “at risk”. 10.0 RECREATION AND LEISURE An internal and external inventory performed by the project team confirmed that the City of Kitchener and its affiliated minor sport organizations and neighbourhood associations provide a vast “menu” of recreation and leisure programs for youth such as drop-in programs, recreational and competitive league sports, special events and a mobile skateboard park. Despite this wide range, barriers to participation (as noted below) in recreation and leisure programs have a significant impact on participation rates. Virtually all focus group participants and survey respondents indicated that it would appear that current programming does not meet the needs of Kitchener’s diverse community. Specifically, there is a need for more programming for female youth, more gender equity in sport programs and more attention given to ethnic and cultural recreational and leisure interests. As would be expected, youth indicated an interest in a variety of recreational and leisure activities and age, gender and demographics influenced what choices they make. All of the data that was gathered by youth stakeholder participants indicated that they enjoyed both structured and unstructured activities. Consistency, planned activities and being aware of upcoming programs were noted as advantages of structured programs compared to the advantages of unstructured programs; program flexibility and not having to commit to attending a program on a regular basis. The following is a list of programs that youth reported as having participated in: attending dances sports (recreational and competitive) baking/cooking hanging out with friends, shopping, going to the movies listening to music online/computer, video games volunteering When asked what activities youth would like to try, they offered: “extreme” sports for example skydiving, paintballing, rock climbing, hand gliding, parasailing, bungee jumping skiing karate photography mountain biking hot-air balloon ride We can summarize from both of the above lists that program costs and ease of access are key factors in the choices youth make regarding how they spend their leisure time. Youth stakeholders reported that 14 ì ó îé they experience several barriers to participating in recreational programs including cost, transportation, school and work demands and not knowing where and when programs/activities are happening. The most effective communication forms were reported to be word of mouth, radio, Internet/Facebook and at school. Safety was not cited as a barrier, nor did participants report feeling concerned with their personal safety while attending programs. However, concerns relating to the safe arrival home after leaving programs were expressed. In a focus group with participants who, for the purposes of this strategy are categorized as “at risk”, youth expressed that while they were aware of some programs, cost prevented them from becoming involved. Additionally, young people did not feel welcome in community centres and reported that they would like more space to “hang out”. They recommended using Grand River Transit buses and radio as tools for communicating program information. Similarly, word of mouth was a popular way of learning what activities their friends were participating in. Parents of this youth demographic reported that program fees created increased barriers for families and that they were not aware of the program fee subsidies (e.g. Leisure Access). Parents also cited busy schedules as an additional challenge to participation. Neighbourhood association respondents and staff shared the need for additional resources (dollars and facility space) and training in order to provide increased programs for youth. It was suggested that components of a training program could include effective communication with youth, how to design a youth-friendly space or facility, tools for youth engagement and youth cultural norms. Parents felt that the program locations are safe, the times are convenient and that it is a positive social experience for their children. When asked what they might change, they suggested providing a wider variety of programs, including youth in the program planning and ensuring that programs are affordable. Parents reported that they are aware fee subsidy programs exist but feel access to these is limited and, in some cases, were unaware of how to access them. Further, parents shared that there is a need to ensure that programs are age appropriate and designed to support smaller age cohorts. Additional barriers to participation were listed as not being aware of what is being offered, their daughter/son being too busy or not interested in the programs and job schedules. Generally, parents felt that programs were safe, however, they did clarify that there could be increased supervision within the programs. 11.0 STRATEGIC RECOMMENDATIONS AND ACTIONS Encouragingly, the analysis of the consultation data and the review of the relevant research confirmed that indeed the City of Kitchener invests in and values the involvement of youth in our community. What has been of particular interest to the project team was the clear emergence of six strategic directions during the development of the youth services strategy. These directions have essentially provided the context for the development of recommendations for future action. Strategic Direction #1: A” youth friendly” organizational commitment Youth friendly organizations which have achieved success in engaging youth and creating a youth friendly culture share similar practices as they relate to ensuring that a youth perspective is considered in decision-making and that youth feel welcome. Certainly, the City of Kitchener has made advancements in this regard however there are opportunities for further development. A youth friendly organization values the involvement of youth and ensures that all attempts are made in order to include young people at the beginning of processes. Organizations understand that the roles 15 ì ó îè youth assume have meaning and are relevant for their stage of development. Youth perform tasks that allow them to feel in control and that they are contributing to decision making, that they feel heard and that they are given the support and tools they require in order to successfully complete the task at hand. Ultimately, youth friendly organizations create an environment where youth feel connected while working with others to contribute to their community. Youth stakeholders reported that adults don’t listen, that “things” are not youth friendly at city facilities and that they are battling negative perceptions in regards to their age group. It does take time to engage youth and this investment is necessary in order to provide an optimal environment that will ensure youth feel welcome to participate. Examples of strategies that organizations can implement include avoiding “tokenism”, providing training and mentorship opportunities and scheduling accessible meetings that are not limited by transportation, education or experience. It is our hope that the City of Kitchener can strive to be a leader in youth friendly organizational processes. We recognize that a healthy community in its broadest sense embraces and supports its youth members. This is not something that we can accomplish on our own and there are examples of communities where agencies, groups, organizations and businesses have collaborated to strive for a 15 defines a community youth friendly community. Playworks: The Ontario Partnership for Active Youth that is youth friendly as communities that ensure their youth (ages 13 - 19) have continuous access to a diversity of 'play' (play being anything a young person does in his/her free time which could include sport, recreation, drama, dance, music, the arts, volunteerism, leadership development, service leadership and/or civic engagement). Playworks has instituted a Youth Friendly Community Recognition Program that acknowledges the work communities are doing in this area. Corporately, the City of Kitchener is challenged to ingrain and make official the corporate commitment to engaging youth. This commitment can be reflected in policies, procedures, programs and actions within the organization. Whether a young person wishes to involve themselves in a committee of council, have input into a future park development or simply enjoy the amenities of our facilities, it will be necessary for the organization to remove the barriers to their participation. Recommendation:That the City of Kitchener outlines its commitment to engaging youth in meaningful ways and valuing them as contributing members of our community through the approval and completion of the actions identified in the Youth Services Strategy (YSS). Actions: 1a. Conduct a youth engagement and leadership audit (corporate, departmental and community) to ensure promising practices are implemented. 1b. Apply for youth friendly community status via Playworks. 1c. Provide training and support for staff and volunteers that integrates youth with the City of Kitchener corporate customer service initiatives. 1d. Ensure that there is a youth engagement component to recreation and leisure activities and planning whenever possible. 1e. Integrate the framework principles of the community engagement strategy to develop a tool kit and checklist to aid staff when engaging youth in consultation processes. 15 www.playworks.ca 16 ì ó îç Strategic Direction #2: Program and service delivery model–a partnership approach There does not appear to be one clear promising practice regarding how to deliver services for youth. Promising practices among researched municipalities (i.e. Ajax, Markham, Pickering, Vaughn, Whitby, Richmond Hill, Oshawa, Oakville, Brampton, and St. Catharines) suggest the implementation of a combination of approaches (facilitation, partnership and direct delivery) depending on a variety of factors including the program objectives, the municipality’s capacity to deliver the program and existing community partnerships. By implementing a combination of these three approaches, a wider variety of programs and services are possible and a greater diversity of youth can be served. Facilitation, partnership and direct program delivery are service delivery models currently used by the City of Kitchener. Examples of programs that are delivered using a facilitation model include minor sports programs that are implemented by the various minor sport organizations and recreation and leisure programs that are offered by neighbourhood associations. Each receives support, resources and consultation from community services staff. Direct programs and services are implemented via staff and examples include aquatic programs, summer playgrounds and youth drop-in (YDI). Lastly, partnerships with community agencies, organizations and school boards ensure that a broader range of young people have access to programs. It is our experience that by working with community organizations such as Reaching Our Outdoor Friends (ROOF), the Mennonite Coalition for Refugee Support (MCRS), and YWCA of Kitchener-Waterloo, the City of Kitchener can better ensure that a diversity of youth become connected and engaged in what the city has to offer. Other examples of successful partnerships in which youth services is currently involved include: ONE KCI - Community collaboration with participation from various youth stakeholders in Kitchener’s downtown that has secured funding via the Urban and Priority High Schools Funding from the Ministry of Education. This funding has enabled the Waterloo Region District School Board to partner with the City of Kitchener to develop and implement a new youth drop-in program. Pride Prom - In partnership with the Kitchener Youth Action Council and KW Counselling's OK2BME program, the first annual Pride Prom was organized in 2008. This is a youth-led event for LGBTQ youth and their allies. This event is the first of its kind in this area and is one of the key ways that Youth Services is currently serving LGBTQ youth. This partnership has grown beyond the Pride Prom— OK2BME has been accessing programming space and attending Youth Drop-in at the Downtown Community Centre and OK2BME staff is providing training and resources for youth services summer staff. To date, this approach to service delivery has proven effective and is consistent with the directions outlined in the Leisure Facilities Master Plan (2005). It is important to note however that survey and focus group responses revealed a need for an increase in programs and services in the areas of programming for female youth as well as for increased cultural and ethnically diverse recreational and leisure interests. Given that there are local agencies with expertise in these areas, it will be necessary for staff to explore further opportunities to work with the appropriate partners in order to implement new and creative opportunities for youth that we could not otherwise offer on our own. Recommendation:That the City of Kitchener continue to offer youth programs using a continuum of service delivery models (facilitation, direct delivery and partnership) with an increased focus on creating strategic partnerships that will assist in more effectively serving Kitchener’s diverse youth community. 17 ì ó íð Actions: 2a. Compile an inventory of potential partnership opportunities with local organizations that will address the identified gaps, specifically in culturally diverse and female youth programs. 2b. Initiate discussions with the boards of education in order to pursue more opportunities for future collaboration. Potential areas for investigation include access to facility space, sharing communication/marketing opportunities and joint programs/projects. 2c. Create strategic partnerships with cultural organizations to ensure that youth have opportunities to enjoy culturally relevant events and programs. Strategic Direction #3: Connecting with youth who are not currently engaged As each young person progresses through their stages of development, various forms or elements of risk may manifest. How a young person reacts and what choices they make when faced with such situations depend on a variety of factors including their relationships with adults and their peers, their sense of self worth and value, their connectedness to their community and the love and support that they receive from their family. When considering the definition of youth “at-risk” within a technical theory, one can surmise that all youth are at risk of pretty much anything that can measured. For this reason, statistics that claim to define or measure “at risk youth” can be misleading. This philosophy of all youth being at risk at some point in their development is very much supported by youth services. Having said that, for the purpose of this strategy, we acknowledge that there are youth who experience significant challenges in participation and who require more creative approaches to outreach and service delivery. One example of an inclusive approach to engaging "youth at risk" is "relationship-based" programming which requires staff to be "multi-faceted and flexible: involved and able to make connections; be 16 consistent, compassionate, empathetic and patient". Organizational structures that support youth from all backgrounds and cultures and that create a focus on relationship building need to be nurtured and sustained. In order to ensure that the programs and services offered by the City of Kitchener are inclusive and reflect the interests of our diverse youth community, it will be important for staff to be continuously cognizant of barriers that hinder access and participation. Youth at risk expressed that while they were aware of some programs, cost prevented them from becoming involved. Additionally, young people did not feel welcome in community centres and reported that they would like more space to “hang out”. Parents of this youth demographic reported that program fees created increased barriers for families and that they were not aware of the program fee subsidies (e.g. Leisure Access). Parents also cited busy schedules as an additional challenge to participation. Recommendation:That inclusive and preventative principles that support all youth be entrenched in operational practices to ensure that the interests of youth are considered across all service delivery areas of the corporation. 16 Bocarro, J. & Witt, P.A. (2003). Relationship-based Programming: The Key to Successful Youth Development in Recreation Settings. Journal of park and Recreation Administration. Volume 21, number 3. 18 ì ó íï Actions: 3a. Develop partnerships with community agencies to explore further opportunities to engage and support “at risk” youth. 3b. Develop a training/education module for staff and volunteers that provides information and helpful tools when serving youth who may be considered "at risk". 3c. Youth services adopt the guiding principles of relationship-based programs, youth engagement and asset-based approaches and embed them into operational practices. Strategic Direction #4: Accessible, affordable, community-based programs Youth want to be included! The majority of all stakeholder groups expressed the desire either to be more involved in activities/programs or the desire to be able to more effectively engage youth. Youth expressed that being civically engaged was important and that they did wish to be included and involved, despite the barriers that hinder their participation. It was noted that there is currently not enough leadership opportunities and, in addition, there is an insufficient variety in what is available for youth. A larger “menu” of recreation and leisure opportunities was also noted as an area of future growth. Specifically, input from stakeholders suggested that there was a need for the city to consider additional programming that would reflect the cultural diversity and interests of a wider variety of young people. Program fees were consistently noted as a barrier to participation and parents and youth reported not being aware of fee subsidy services. The majority of opportunities all included a cost element – whether it is bus fare, registration fees or equipment/supply costs. The financial costs of participation can ultimately derail any attempts to engage youth. Youth reported that transportation was a barrier both in the context of cost and in navigating the transit routes. When planning events, it will be important for staff to consider and implement strategies in order to address the transportation barriers experienced by youth. School, work and other commitments can interfere with participation. Participants reported wanting to be more involved but felt that they were already over committed. As staff and affiliated organizations plan programs or request involvement from youth in traditional adult forms of engagement (i.e. committee meetings) they will need to be mindful of the time capacity some young people have to commit to longer term opportunities. In order to ensure that a program or a facility is accessible, youth shared that it was important for them to feel safe and to see themselves reflected in the fabric of the program or the facility. For example, members of a LGTBQ stakeholder focus group suggested that the city ensure that staff who work with youth reflect the broad diversity of our community and that a facility is welcoming and safe for all participants. Recommendation:That City of Kitchener staff identify and develop specific strategies to ensure youth participation and involvement in programs, services, facilities and committees; with a particular focus given to working in cooperation with its affiliated partners. Actions: 4a. Develop a communication plan designed to ensure youth and families are aware of Leisure Access and other program fee subsidies. 19 ì ó íî 4b. Review the current inventory of programs and services and work with various divisions, KYAC and community agencies to identify and ensure a broader repertoire of diverse programming. 4c. Design direct and indirect programs using the following guiding principle: “That programs are affordable, positive, inclusive, safe and supervised ways for young people to safely take risks within their neighbourhood”. 4d. Include transportation details (e.g. maps, bus routes) in all program/event communication. Strategic Direction #5:Youth-centred information, knowledge, resources and training Volunteer and staff stakeholders identified the need for additional tools and techniques that would enable them to more effectively serve youth. Specifically, staff cited the need for additional training as it relates to customer service, practical techniques on how to focus on strengths and guidance on the development of programs that foster leadership opportunities. Suggestions for further training included: effective communication with youth, how to design a youth-friendly space or facility, tools to encourage youth engagement and training on youth cultural norms. The openness expressed by staff and volunteers was very encouraging and it demonstrates the importance of ensuring that people who work with youth have the appropriate tools in order to best support young people. While the principles of excellent customer service are the same for all age groups, there are specific approaches that have proven positive results when engaging youth. Recommendation:That staff and City of Kitchener affiliated groups are provided with general information, training and resources in order to support the provision of services to young people. Actions: 5a. Develop a resource package for staff and affiliated groups that includes information relating to working with and providing successful programs and services for youth. 5b. Develop and implement training programs for staff, volunteers and parents that includes information on youth development theory and asset-based approaches to program delivery. Additionally, investigate potential opportunities to leverage the delivery of these programs within existing internal training sessions. 5c. Compile and share community youth demographic information which can be used by staff and affiliated groups in program planning. Strategic Direction #6:Communication and marketing strategies designed to reach youth As indicated in the responses, youth and parents consistently reported that they were unaware of the programs and services available. This can be frustrating for all who are involved as it was evident through the development of the internal inventory that the City of Kitchener and its affiliated organizations do offer an extensive amount of programs, services and opportunities for civic engagement. Currently, staff uses a variety of mediums in an effort to communicate with youth including Your Kitchener, media releases, Facebook, the Leisure Guide, the City of Kitchener website and posters displayed in City of Kitchener facilities. When asked, youth shared that the most effective methods of communicating program information to their peer groups were word of mouth, Facebook/internet, parents and through their school. 20 ì ó íí According to the 2009 Environics data 71% of residents aged 18-34 use Facebook or Myspace either daily or weekly and 55% view or post videos on sites like YouTube daily or weekly. Of the 102 18-34 year olds that completed the survey, 39 respondents were under 24. In order to ensure that youth and their families are aware of all of the opportunities available, staff will need to put concerted effort into understanding and responding to current communication trends in youth culture. As part of the online communications strategy the corporate communications and marketing division conducted in 2009-2010, staff interviewed members of KYAC to get feedback on the recommendations being proposed. The responses supported the feedback staff had heard in previous discussions with youth identified above, that word of mouth, Facebook/Internet and through the school were the best methods to reach youth. Recommendation:That staff develop a communication strategy that is responsive to youth culture and that includes specific actions designed to reach parents/guardians and youth-serving agencies. Actions: 6a. Develop a youth communication strategy that includes an online component and that is designed to include parents/guardians, schools and agencies as targeted audiences. 6b. Plan and implement a civic engagement awareness campaign that would focus on how young people can become more involved in the life of our community (i.e. voting, volunteering, committee participation, how to deal with issues in the community, mobilization). This action supports and is integrated with the corporation’s efforts towards developing future adult voters as noted in the People Plan – A Culture of Community Stewardship. 12.0 YOUTH SERVICES STRATEGY IN ACTION – IMPLEMENTATION It is important to share that there was significant input and ideas generated during the development of the strategy and that decision making around which actions would be presented for recommendation was difficult. In order to help ensure that the outcomes of this strategy were impactful and achievable, the project team strived to ensure that the actions would support the mandate of youth services and be facilitated through recreation and leadership programs, leadership development opportunities and civic engagement and participation. As noted in the youth services strategy action plan, a four year approach to implementation has been designed beginning in 2010. Measuring and evaluating success is a component of implementation. Staff have developed indicators of accomplishment for each action in the implementation plan. These indicators will assist staff in determining whether they have indeed achieved success as planned. The timeframes are recommended and it is expected that further amendments may be made as staff consider factors such as budget availability, staff resources, community trends and partnership opportunities. 13.0 CONCLUSION A core value of youth services is to listen to and engage youth in meaningful ways. The research is clear - engaged youth are healthy, happier, and supported in their community networks. Developing a service delivery approach that is grounded in asset based models assists staff in achieving our desired outcomes. 21 ì ó íì The three previously conducted youth surveys have illustrated how important our work with youth is. They provided staff with excellent information related to participation barriers, activities that youth are currently doing in their leisure time and potential program ideas. This data served as a springboard for the youth services strategy providing suggestions on where the project team should focus its consultation efforts and highlighted that several of the programs and services currently being offered were of interest. As importantly, the time and efforts of all who participated in these surveys were thoroughly analyzed and used in the development of this strategy. The youth services strategy highlighted several key themes: organizations need to be youth friendly; community-based programs need to be accessible and affordable,; those that work with and for youth require youth-centred information, knowledge, resources and training; a partnership approach is crucial to the success of a program and service delivery model geared to youth; there needs to be new and innovative communication and marketing strategies to reach youth; and, there needs to be a concerted effort to reach youth who are not currently engaged. These discoveries are consistent with the previous surveys conducted with youth and it is reassuring that the youth services strategy was successful in building on the previous data collected. Additionally, the youth services strategy widened the scope and ensured a diverse group of youth had the opportunity to have their voices heard, as illustrated in the various youth groups who participated in the consultation process. Through the continued commitment by the City of Kitchener the youth services strategy came to be and in turn has become a strong resource for future planning and decision-making. As with any new strategy, there were challenges to address for future learning and implementation of the youth services strategy. For example, defining youth who are not currently engaged presented some challenges. It was difficult to determine who represented that particular group of youth and there were many definitions of at-risk youth and youth who were not engaged in their community. A definition of at- risk youth was created for the purposes of the youth services strategy. As with any definition, there is the risk of excluding other youth who may not belong to the created definition for various reasons. Therefore, we can assume there are youth groups that were not represented and did not have a voice in the youth services strategy. In future, more time spent on determining the various reasons for lack of participation and how to reach those varied groups would assist in a better understanding of how to reach these youth. The youth services strategy includes recommendations and action items for how to make the organization more youth friendly, however, there is the challenge of changing the negative perceptions of those that work with and for youth. Although people can follow guidelines and procedures, actual perceptions by people are much harder to change and until those perceptions change, for an organization to be truly youth friendly will remain a challenge. There are action items listed to ensure the youth services strategy can sustain itself and be successful, however, future evaluations will be the true test of success. We cannot fully know the success of the strategy until time has passed and implementation has begun and been put into practice. The youth services strategy proposes the following recommendations: 22 ì ó íë That the City of Kitchener outlines its commitment to engaging youth in meaningful ways and valuing them as contributing members of our community. That the City of Kitchener continue to offer youth programs using a continuum of service delivery models (facilitation, direct delivery, and partnership) with an increased focus on creating strategic partnerships that will assist in more effectively serving Kitchener’s diverse youth community. That inclusive and preventative principles that support all youth be entrenched in operational practices to ensure that the interests of youth are considered across all service delivery areas of the corporation. That City of Kitchener staff identify and develop specific strategies to ensure youth participation and involvement in programs, services, facilities and committees; with a particular focus given to working in cooperation with its affiliated partners. That staff and City of Kitchener affiliated groups are provided with general information, training and resources in order to support the provision of services to young people. That staff develop a communication strategy that is responsive to youth culture and that includes specific actions designed to reach parents/guardians and youth-serving agencies. Ultimately, this strategy provides direction for youth services staff enabling them to support youth in our community while also contributing to the achievement of the vision and priorities outlined in the City of Kitchener strategic plan. One of the community priorities identified in the city’s plan is Quality of Life – that Kitchener is a place of opportunity for ourselves and our children. City of Kitchener Youth Services has the same vision for Kitchener and feels that the strategic directions and actions identified in this plan will help achieve that vision. Young people are the community members who will action our future corporate plans and directions – they are the residents of tomorrow who we are planning for today. It will be important for us to engage our developing leaders so that as adults, they feel connected to and reflected in our community. 23 ì ó íê Youth Services Strategy APPENDICES ì ó íé APPENDIX A - Project Budget In January 2006, Council approved report CSD-06-161 which detailed recommendations and the associated costs that were specific to outcomes of the Leisure Facilities Master Plan. This report designated a $25,000 budget to support the development of the Youth Services Strategy. The YSS project budget details are as follows. Opening Balance ($25,000) Part-time wages$86.00 Contract Services$23,500.00 Administration (meeting expenses, $336.00 printing, celebrations, consultation process) Total Expenditures$23,922 ì ó íè ì ó íç ì ó ìð ì ó ìï ì ó ìî ì ó ìí ì ó ìì ì ó ìë ì ó ìê ì ó ìé