HomeMy WebLinkAboutFIN-10-083 - T10-029 - Food and Concession Paper Productsl
REPORT
REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2010-05-17
SUBMITTED BY: Larry Gordon, Director of Supply Services
PREPARED BY: Michelle Palmer, Buyer (2216)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2010-05-07
REPORT NO: FIN 10-083
SUBJECT: T10-029 -Food and Concession Paper Products
RECOMMENDATION:
That tender T10-029, Food and Concession Paper Products, be awarded to Sysco Toronto,
Mississauga, Ontario at their adjusted tendered price of $115,146.83, plus G.S.T. of $5,757.34
and P.S.T. of $9,211.75, for a total of $130,115.92 for one (1) year, with an option to renew for
four (4) additional twelve (12) month terms, subject to mutual agreement.
BACKGROUND:
This tender is based on fixed unit prices on an estimated representative sampling of food
products used over the last year and actual spend will depend on the level of event activity
throughout the term of the contract.
Food and paper supplies are required in order to run City owned cafeterias /restaurants that
include: Rockway Golf Course, Doon Valley Golf Course, Downtown Community Centre and
Rockway Senior Centre.
The annual estimated spend per year, over the previous three (3) years, was $319,560.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Eight (8)
potential bidders downloaded tender documents, and by the closing date of Thursday April 29tH
2010, four (4) tenders had been received.
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Tenders received from Skor Food Service and Sysco Toronto had mathematical errors and
were adjusted accordingly. The tenders received from Flanagan Food Service Inc. and Summit
Food Service Distributors contained mathematical errors and were adjusted accordingly, and
were both partial bids.
The following tenders were received:
Total Bid Price Corrected Price
Skor Food Service Vaughn, ON $118,958.37 $133,405.21
Sysco Toronto Mississauga, ON $135,738.51 $130,115.92
Flanagan Food Service Inc. Kitchener, ON $140,423.74 $134,300.64
Summit Food Service Distributors London, ON $171,201.94 $140,949.63
The tenders were reviewed by C. Miller, Food and Beverage Manager, who concurs with the
above recommendation.
FINANCIAL IMPLICATIONS:
Funding will be provided from various User Department accounts. Funding is to be recovered
through food sales.
Budget estimate is $224,295.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City
Treasurer
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