HomeMy WebLinkAboutFIN-10-084 - T10-024 - Pool Chemicals - Cooperativel
REPORT
REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2010-05-17
SUBMITTED BY: Larry Gordon, Director of Supply Services
PREPARED BY: Michelle Palmer, Buyer (2216)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2010-05-10
REPORT NO: FIN 10-084
SUBJECT: T10-024 -Pool Chemicals and Supplies (Co-operative)
RECOMMENDATION:
That tender T10-024, Pool Chemicals and Supplies (Co-operative), be awarded as follows:
Acapulco Pools Limited, Kitchener, Ontario at their tendered price, of $37,423.75, plus G.S.T. of
$1,871.19 and P.S.T. of $2,993.90, for a total of $42,288.84, for the supply of liquid chlorine and
heat saver liquid pool cover. Acapulco Pools Limited was the only bidder for liquid chlorine and
heat saver liquid pool cover.
Water & Ice North America Inc., Guelph, Ontario at their tendered price for the awarded items,
of $65,042.28, plus G.S.T. of $3,252.11 and P.S.T. of $5,203.38, for a total of $73,497.77, for
the supply of all other required chemicals and supplies.
for one (1) year at a total award price of $115,786.61, with an option to renew for four (4)
additional one-year periods.
The City of Kitchener's portion of this co-operative contract is estimated at $61,108.44, plus
G.S.T. of $3,055.42 and P.S.T. of $4,888.67, for a total cost of $69,052.53 for one (1) year.
BACKGROUND:
This is a co-operative tender issued by the City of Kitchener (Lead Agency) on behalf of the Co-
operative Purchasing Group of Waterloo Region (CPGWR). Participating agencies included:
City of Kitchener, City of Waterloo, University of Waterloo, Wilfrid Laurier University, Township
of Wilmot and Township of Woolwich.
The purpose of this contract is to provide for the supply and delivery of pool chemicals and
supplies. The tender was structured to allow the City to award by lot or unit.
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The annual estimated spend for the City of Kitchener per year, over the previous three years,
was $74,280.
This tender is based on fixed unit prices on an estimated representative sampling of pool
chemicals and supplies used over the last year and actual spend will depend on the level of
event activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Four (4)
potential bidders downloaded tender documents, and by the closing date of Thursday April 15tH
2010, two (2) tenders had been received.
The following tenders were received:
Water & Ice North America Guelph, ON $73,497.77
Acapulco Pools Ltd. Kitchener, ON $123,877.72
The tenders were reviewed by E. Dent, Supervisor Facilities Management, M. Palmer, Buyer,
and Participating Agencies of the Co-Operative Purchasing Group of Waterloo Region, who
concur with the above recommendation.
FINANCIAL IMPLICATIONS:
Funding will be provided from various User Department accounts.
Budget estimate is $57,510.
The unit prices for this contract have increased approximately 9% from the previous tender in
2007.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City
Treasurer
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