HomeMy WebLinkAboutFCS - Stormwater Rate By-law & Utility Implementation - Powerpoint Presentation1
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Stormwater Rate By- I aw a n d
Utility Implementation
Report DTS I 0-094
Presented to
City of Kitchener Council
Financial and Corporate Services Committee
K. Grant Murphy P.Eng. City Engineer
Mike Gregory P.Eng. (AECOM)
May 10, 2010
rmwater Rate By-law and !
Utility Implementation ,~ ~.~;~F i
Report DTS10-094
• Stormwater Feasibility Study
• Report Recommendations
• Stormwater Management Program
10 Year Forecast
• Tiered Flat Fee Methodology
• Review Stormwater Rate Examples
1
_ Stormwater Management '
viiaterioo Feasibilit Stud he`,,~ I<
November 2004, Council directed staff to proceed with
undertaking a Stormwater Management Feasibility Study
(Study).
~~,~W~ ~~-; ; ~~
~~
~ Conducted between 2005 and 2009, with the City of
'
'~°r~~ Waterloo as part of the Shared Services Initiative.
` ,. Council received report DTS 09-042 on October 5, 2009,
which identified the need for a sustainable funding source
for stormwater management programming along with
several funding options.
G • January 18, 2010, Council approved increasing the program
service level by $4.1 M annually and the principle of shifting
stormwater programming from the tax base to a rate-based
approach.
• February 22nd , 2010, Council approved the "tiered flat fee"
stormwater rate model as the basis to charge property
owners for stormwater programming.
• Council directed staff to present a stormwater rate and
utility implementation plan and present recommendations
on or before May 31, 2010.
any Facets of Managing ~
Stormwater Assets 's-~i ~:[i~ i
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Emerging Challenges I,f~, fz
• Successive studies either make recommendations about
required infrastructure improvements or establish the need for
the City to put into place long-term preventive system
maintenance and monitoring programs.
k
-~"`~;~:,..vc - 2008 SWM Audit (DTS 09-131) identifying needs within
watercourses and 90+ SWM ponds across the City.
- Upper Blair Creek Functional Drainage Study (DTS 09-010),
- Victoria Lake Remediation Class Environmental Assessment Study
(DTS 09-096), and
- Alder Creek Watershed Study and Upper Strasburg Creek
I Subwatershed Plan Update (DTS 08-032),
• As such these future program needs will present additional
challenges to the City in its attempts to deliver a sustainable
level of SWM service.
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.itchener's Stormwater ~
Mana ement Pro ram ~_i~ -~
g g ~ ~rl~~:r rr.~,~:j~
Operations & Maintenance
Maintaining existing facilities is a large part of the Stormwater budget. This vital task
includes street cleaning; inspection and maintenance of ponds; inspection, cleaning,
and repair of catchbasins, manholes, pipes, outfalls, ditches, channels, culverts,
bridges; and other activities across Kitchener.
Capital Improvement Projects
The City's Stormwater current facilities and assets are
valued at $300M. Capital budget needs are highly Planning, Monitoring &
variable. Each project requires planning, design, Environmental
permitting, construction, and inspection. Compliance
~'tl " Assessing the City's existing SWM
'"~~~ ,~ , ~ awx ' ~ program and the planning of future
'~± ;~~ programs requires data collection,
->: ! ~' ~ " hydraulic and hydrologic analysis,
~'^ ` and environmental monitoring and
~~`" ' '~ analysis.
4
Stormwater Program 1
10 Year Forecast ~~ ~Y~~~
On January 18, 2010, Council approved the
principle of shifting $5.8M in stormwater
programming from the tax base to a rate-
based approach and also approved an annual
service level increase of $4.1 M.
The annual sustainable service level of $9.9M
has been revised, to include inflationary
adjustments, refined construction cost
estimates not originally considered in the 2007
Feasibility Study, and the inclusion of
administrative and support service overheads.
The updated sustainable service level is $13M
annually.
Stormwater Program Comparison of 2007 Estimated ~
Expenditures and 2010 Updated Expenditures , f~;-,.' IX
Current Service Council Approved Sustainable
Level for Service Level Service Level for
Stormwater Increase Stormwater
Management (January 18t", 2010) Management
Programming Programming
A B A+B
Stormwater
Management $5.8M $4.1 M $9.9M
Feasi bi l ity Study
based on 2007
financial information
Updated stormwater
programming based $8.9M $4.1 M $13.OM
on 2010 financial
information
Change due to
Program Costs $3.1 M $O.OM $3.1 M
Adjustments
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Appendix A - 2011 to 2020 Stormwater Avg. Annual
Cost 10yr Plan
Program Capital and Operating Forecast Period
Preventive Maintenance $2,071,160
Reactive Maintenance $165,548
Other $360,101
SUB TOTAL $2,596,808
Environmental Compliance
Spill Response $22,400
Stormwater Monitoring $504,200
Other $24,900
SUB TOTAL $551,500
Capital Infrastructure Program
System Rehabilitation Projects $3,291,530
Accelerated Infrastructure Renewal Projects $4,458,011
Regional Road Projects $408,100
Other $642 246
SUB TOTAL $8,799,887
General
Corporate Initiatives (Capital Projects) $429,350
Revenue Division Recoveries $625,097
SUB TOTAL $1,054,447
TOTAL ANNUAL PROGRAM COST $13,002,642
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Activities Since February ~-~
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• Project Workshop (March 4-5)
- Reviewed goals & objectives
- Identified data needs and schedule
- Identified process for modified billing system
- Identified next steps, roles, and responsibilities
• Follow-up project team meetings
• SWM expenditures (Engrg/Finance)
• Data capture and assessment (GIS)
• Technical analysis (Consultant)
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Allocation of Rate Charges ~~a`~'~ i
• Impervious area is
a fair & equitable
basis for charge
• Surface cover that
resists infiltration
of rainfall into soil
- Rooftops
- Driveways
- Parking areas
- Patios
- Sidewalks
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ImperviousArea Characteristics t_~
• Single Detached Homes (total = 41,810)
-Statistical analysis (avg = 259 m2 imp. area)
- Charge based on building footprint size
(correlated to impervious area) and assigned to
one of three tiers: Small, Medium, Large
• Multi-Residential Properties (total = 18,260)
- Statistical analysis of each type (impervious
area per dwelling unit)
- Charge based on type & number of units
• Non-Residential Properties (total = 4,250)
- Sample statistics not valid as basis for charge
- Charge based on measured impervious area
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Single Detached Homes ~-~
• Tiers identified through statistical analysis:
- Small: lowest 10% impervious area (<168 m2)
- Medium: middle 80% (between 169 - 343 m2)
- Large: highest 10% impervious area (>344 m2)
• Use building footprint size as an indicator
- Values available for all Kitchener properties
• Tiers (based on building footprint):
- Small: lowest 10% (<105 m2) [<1,130 ft2]
- Medium: middle 80% (between 106 - 236 m2)
- Large: highest 10% (>237 m2) [<2,550 ft2]
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Single Detached Homes -Parcel Analysis
1,300 .. .- -_ -. -_ -.
0
1,200
1,100
1,000
900 :.
800 Large Tier I
>=344 m2
m
v 700 o-
a`
p 600
.~
~- 500
400
344 rTIZ I I
i
168 mz Medium Tier (80% of all homes)
100 - _. -
between 169 and 343 m2
Small Tier - - - -
< - 1 68 m 2) 10% 20% 30% 40% 60% 60% 70% 80% 90% 100%
Percent of Measured Homes
Single Detached Homes - ParcelAnalysis
1,300 -: -
o Impervious Area (n=400) o
l,zoo
• Building Footprint (n=400)
1,100 ..
l,ooo -
900
0
800 •,
~ o
700
c
m
d 600 ,
a ~®
500
400 ~ - - ~ P
300
237 mz ~
_I i
105 mz -
o=
0% 10% 20% 30% 40% 60% 60% 70% 80% 90% 100%
Percent of Measured Homes
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Single Detached Homes
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• Single Family Unit (SFU) factor is the basis
for charge in each tier
• Ratio of average impervious area divided by
the SFU size (1 SFU = 259 m2)
Property Number of Average Impervious Area SFU
Type Properties m2 per Unit ft2 per Unit Factor
S~mgle Detached (small) 4,181 168 1,808 0.6
Single Detached (medium) 33,446 259 2,788 1.0
Single Detached (large) 4,181 344 3,703 1.3
Multi-Residential Properties
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• Property type SFU factor is basis for charge
• Ratio of average impervious area divided by
the SFU size (1 SFU = 259 m2)
Property
Type Number of
Properties Dwelling
Units Average Impervious Area
m2 per Unit ft2 per Unit SFU
Factor
Townhouse 6;393 6;393 194 2.086 0.7
Residential Condominium 8.838 8.838 111 1.194 0.4
Duplex 1;396 2;792 107 1;154 0.4
Multi-Residential (3-5 units) 440 1,519 95 1.018 0.4
Multi-Residential(>5units) 1,191 18,244 62 666 0.2
• Duplex combined with Multi-Res'I (3-5 units)
• Residential Condo kept as a separate billing
category due to individual ownership
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Non-Residential Properties ~_~-~
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• Approx. 4,250 properties
- Includes both taxable &tax-exempt properties
• Staff demonstrated skills and resources to:
- Measure & capture the property information
and impervious area data
- Manage database as part of the billing process
• Charge based on impervious area
- 43% measured (as of May 4, 2010)
- Expect all to be measured by September 1
• Correlate to building footprint to determine
impervious area for unmeasured properties
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Non-Residential "Tiers" ~ -~
• Goal is to find an equitable distribution to
individual properties within each tier
- Minimize number of tiers to simplify billing
- Maximize number of tiers for equitability
• Options investigated
- 1: Four tiers, taxable &tax-exempt combined,
equal revenue distribution within each tier
- 2: Four equal revenue taxable tiers, plus
three equal revenue tax-exempt tiers
- 3: Six tiers, taxable &tax-exempt combined,
charge ratio between consecutive tiers <3.0
• Recommended: Option 3
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Recommended Non-Res'I Tiers ~__~+---~ .
,~ ~.
Median charge is applied to all properties
~
. within each tier
"'~~~ ~~.-~ Properties with less than minimum billing
}, unit fraction (i.e., 0.1 SFU, or 26 m2 of
impervious area) would not be charged
Billing Unit Totals (SFU) Stormwater Rate Details
Residential: 54,800 56.2 % Annual SWM Program: $11,560,000
Non-Residential: 42,700 43.8 % Fst'd Collection Rate: 95
Total: 97,500 Base Charge: $10.50 ISFU/mo
Non-Residential Billing Units (SFU) Monthly Char a Number of Customers Annual Revenue
Category Upper Lower Median Upper Lower Median Ratio Higher Lower Total Amount
Tier 1 -Largest 988.9 150.7 203.5 $10.384 $1.582 $2,137 2.1 20 20 40 $974,400 8.3°~0
Tier 2 -Large 150.7 63.0 94.8 $1.582 $662 $995 2.4 55 55 110 $1,248,200 10.7°~0
TIer3-Medium-High 63.0 29.6 39.1 $662 $311 $411 2.9 99 101 200 $936,100 8.0°0
Tier4-Medium-Low 29.6 6.3 13.4 $311 $67 $141 2.6 472 478 950 $1,523,800 13.1°~0
Tier 5 -Small 6.3 4.1 5.1 $67 $42.64 $54 2.7 151 149 300 $183,100 1.6°~0
TIer6-Smallest 4.1 0.1 1.9 $43 $1.06 $20 523 556 1079 $245,400 2.1°0
Total: 42,700 2,679 $5,111,000 43.8
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Revenue Distribution t----~ ,
Non-ResldenCial cUrrellt TaX Levy
rax Exempt, 25.9% Non-Residential
Non-Resldentlal 3.2i
raxable,i z.~~;~ _ 74.1 % Residential
Residential
Single Detached,
~~ ~~ 60.6%
`4 - _ --_~ ~ Proposed Rate (18% shift)
43.8 % Non-Residential
Multi-Residential, Non-Residential
ta.e~o raxExempL 56.2% Residential
9.9
-
ni
- Residential
A Non-Residential Single Detached.
Taxable. 33.9 % 42.4
Multi-Residential.
13.8
Stormwater Rate Table ~~-~
k~ b i~ r~`t rr.^,rai
• Unique billing codes & monthly charge
assigned to each property by type
- Residential Single Detached
- Multi-Residential
- Non-Residential (Taxable & Tax Exempt)
• Based on $13M per year level of service
- Average annual expenditure FY2011-2020
- Stormwater rate revenue = $11.56M/yr
-Federal Gas Tax revenue = $1.44M/yr
- 95% collection rate
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Stormwater Rate Table t__~--'
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Residential Single Detached
Type Number of Monthly Charge Annual Charge Number of
Code Description Basis for Charge Dwellin Units
g
per Property'
per Property'
Customers'
1 Resldentlal Single Detached Small Detached homes with building footprint 1 $0.30 $76 4,180
size of 105 m Or less
Detached homes with building footprint
2 Resldentlal Single Detached Medium
size between iofi-236 m t $10.50 $126 33,450
Detached homes with building footprint
3 Resldentlal Single Detached Large
size of 237 moor more 1 $13.80 $166 4,180
Notes:
1 . Month lysto rmwater rate charge per property to generate $11 .56fWyr. Federal gas tax revenue co ntributlon Is $1 A4fWyr.
Assumes 95~L collection rate. All charges rounded to the nearest 30c.
2. Ap prozim ate co unt as of May 5, 2010.
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Single Detached Medium , ° ,z,~~
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Building Footprint: 226 m2 ~~ `' - ,~ ~~ A, i
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Monthly Charge: $10.50 ~ ,, R 'eY~,
Annual Charge: $126 ~ - ~, "~''~~"f'% ~ ~~``~
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Stormwater Rate Table t__~--'
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Multi-Residential
Type Number of Monthly Charge Annual Charge Number of
Code Description Basis for Charge Dwellin Units
g
per Property'
per Property'
Customers'
4 Resldentlal TownhOUSe Per property (per Tax Roll lD number) 1 $7.50 $90 6,390
5 Resldentlal Condominium Per property (per Tax Roll lD number) 1 $4.20 $50 8,840
Duplex $8.40 $101 1,400
6
Multi-Residential (2-5 Units)
Per buildin Triplex $12.60 $151 260
g Four-plex $16.80 $202 150
Rve-plex $21.00 $252 30
Per property (acco rding to number of Charge-(#unl[s) Charge-(#unlts)
7 MuICi-Resldentlal(>S Units) varies .($2.10fmonth) =($25.201yearl 1,190
dwelling units) See Note3 See Note3
Notes.
1 . Month lystormwatermte charge per property togmerate $11 .56M/yr. Federal gas ta x revenue contribution Is $1 .44fWyr.
Assumes 95 % collection rate. All charges rounded to the nearest 30c.
2. Approximate count as of May S, 2010.
3 Exam pie. 10-u nit apt.-$2t.00;mc ($252/yr)~. 25-unit apt.-$52501mo ($630ryr)~. 100-unit apL-$210.00/mo ($2,52Eyr) .
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Category: , ~ ~'` ~. ~`:~ ~-
M I i-R i£ n i 12- ni , /r' ~~
u t es de t a( 5 U ts) ~. ~~~,~,
No. of Dwelling Units: 4 ''~' a ``'lam ~~ ~
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Monthly Charge: $16.80 ~~' `~ rte' ,
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Annual Charge: $202 ~y .
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Stormwater Rate Table t__~--'
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Non-Residential
Type Number of Monthly Charge Annual Charge Number of
Code Description Basis for Charge Dwellin Units
g
per Property'
per Property'
Customers'
8 Non-Resldentlal Smallest 26-1,051 m~oflmpervious area $20.10 $241 1,080
9 Non-ResldentialSmall 1,052-1,640 m~oflmpervious area $53.70 $fi44 300
10 Nan-Resldentlal Medlu m-Law 1,641 -7,676 m~oflmpervious area
n a $140.70 $1,688 950
11 Nan-Resldentlal Medlum-High 7,677-16,324 m~oflm pervious area $410.70 $4,928 200
12 Nan-Resldentlal Large 16,325-39,034 m~oflmpervious area $995.40 $11,945 110
13 Nan-Resldentlal Largest 39,035 m~orgreater of Impervious area $2,136.90 $25,643 40
Notes.
1. Month ly sto rmwaterratechorge per property to generate $11.56NVyr. Federal gas tax revenue contribution Is $1 .44Mryr.
Assumes 95% collection rate. All charges rounded to the nearest 30c.
2. Approximate count as of May 5, 2010.
3. Non-Residential tiers (Billing Codes 8-131 include bath Taxable and Tax-Exempt grope roes.
1. Non-Resldentlal pro pertles with less than 26.0 sq. m. of Impervious area are not charged.
Kitchener City Hall ~__--~ ,
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rr' ouHesrw .t~Y ~~
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Category: , ~~ ~~~~~~..;
Non-Residential Medium-High `` 1 ~~' ,~~'~~% ,,~
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Impervious Area: 9,608 m2 l%`' ~. ~~`' Po
Monthly Charge: $410.70 .., ~ , ~ ~~
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Annual Charge: $4,928 Inc" ' "°~~' y'
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Stormwater Rate Table ~_---~
Type Number of Monthly Charge Annual Charge Num ber of
Code Description Basis for Charge Dwellin Units
g
per Property'
per Property'
Customers'
Detached horn es with building footprint
1 Resldentlal Single Detached Small
size of ~05m orless t $6.30 $76 4,180
Detached homes with building footprint
2 Resldentlal Single Detached Medium
size between 106-236 m t $t 0.50 $126 33,450
3 Resldentlal Single Detached Large Detached han es with building footprint t $t 3.80 $166 4,180
size of 237m or more
4 Resldentlal Townhouse Per property (per Tax Roll lD number) 1 $7.50 $90 6,390
Resldentlal Condominium Per property (per Tax Roll lD number) 1 $420 $50 8,840
Duplex $8.40 $101 1,400
6 Multi-Resldentlal (2-5 Units) Per building Triplex $12.60 $151 260
Four-plex $16.80 $202 150
Rve-plex $21.00 $252 30
Charge-(#units) Charge=(#units)
7 Multi-Resldentlal (>5 Units) Per property (accc rding to num ber of varies . ($2.~O~m onth) . ($25.20iyearl 1,190
dwelling units) See Note3 See Note3
8 Non-Resldentlal Smallest 26-1,051 m~ofimpervious area $20.10 $241 1,080
9 Non-Resldentlal Small 1,052-1,640 m~ofimpervious area $53.70 $644 300
10 Non-Resldentlal Medlum-Low 1,641 -7,676 m~oflmpervious area
n/a $140.70 $1,688 950
11 Non-Resldentlal Medlum-High 7,677-16,324 m~oflm pervious area $410.70 $4,928 200
12 Non-Resldentlal La rge 16,325-39,034 m~ofimpervious area $995.40 $11,945 110
13 Non-Resldentlal La rgest 39,035 moor greateroflm pervious area $2,136.90 $25,643 40
Nctes.
1. Month ly sto rmwater rate charge per property to generate $11.56fVbyr. Federal gas tax revenue contribution Is $1 .44M•'yr.
Assumes 95 io collection rate. All charges rounded to the nearest 30c.
2. Approximate co unt as of May 5, 2010.
3 Example: 10-u nit apt.-$21 .00!mo ($252ryr). 25-unit apt.-$5250/mo ($630ryr). 100-unit apt.-$210.00/mo ($2,520ryr).
4. Nan-Resldentlal tiers (Billing Codes 8-13) Include both Taxable and Tax-Rxem pt properties.
5. Non-Residential properties with less than 269 sq. m. of impervious area are not charged.
dying the Rate Schedule ~
to Sample Properties l ,f- Fez
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(Open slide presentation that has property
examples showing rate schedule calculations)
Fair & Equitable Rates ,~ ~Y:~~.
• A fair and equitable stormwater rate
structure is feasible and defensible.
• Applied to all City of Kitchener property
owners starting on January 1, 2011.
• It is estimated that an increased level of
service would amount to an additional of
$5.50 per month for an average residential
property owner ($66/yr)
• Reflects a 18% redistribution of SWM
program costs from the residential sector
to the non-residential sector.
• The "tiered flat fee" is consistent with the
City of Waterloo's method.
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Shift to the Rate ~__~---~ .
'` ~ Approximate reductions in the following base budgets
Y'-~ ~ be implemented as of fiscal 2011 resulting from a shift
~ to a storm utility model:
~r-. .- ,;~,, _
Existing Budgets Transferred _
c c 6 ,204 ,228
}
wat _ 26,677
sewer 259,414
gas _ 27$,1$4
gas tax l other _ 1 ,908,000
Revised Existing Service Level 8,906,503
A
• Shifts occur as operating and capital costs are being
removed from tax/water/sewer/gas budgets and are
established in the SWM utility.
• This does not include the estimated cost associated
with the stormwater charge on City owned properties to
be borne by the tax l evy.
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Sustainability & Investment .~_,--,
• Only 69% of the sustainable service level
is currently being funded from existing
funding sources.
• Provides a sustainable level of funding to
enable the City to meet its environmental
and legislative obligations regarding
stormwater management.
• Ensures that Council and community
expectations are addressed for 2011 and
beyond.
• Invests in source water and protects the
environment.
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Recent Public Consultation ~~~t~~~
• Open House for "Places of Worship" on
April 14t" and feedback forms.
• Meetings with Chamber of Commerce on
February 9 and April 26
• Letters to Waterloo Region District School
Board and Waterloo Roman Catholic
School Board on March 12 and April 22.
• May 6t" letter to charitable organizations
(that owned property) informing them of
May 17t" F&CS meeting
• Email updates to stormwater Advisory
Committee
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Places of Worship
Consultation ~_,,
9~rrr.[ n~.~,rai.
• Representatives from the "places of worship" sector
have reiterated that they provide certain community
benefits, such as social support programs.
• Most feedback either sought to reduce the
stormwater charge, phase in the charge or eliminate
the charge completely.
• Staff's recommendation is to charge "places of
worship" sector the appropriate rate based on
measured impervious area according to the
approved non-residential rate schedule.
• An exclusive exemption for the "places of worship"
from paying the stormwater charge, would not be
fair to other property owners in different rate
categories.
• Exemptions are inconsistent with environmental
"greening" policies of most organizations.
DTS 10-094 ~
Recommendations ~.`~~!~~ i
That the ten (10) year capital and operating forecast for the
stormwater management program be approved as outlined in
staff report DTS-10-094 ,subject to revision through the
annual budget process;
That the stormwater rate schedule as specified in Appendix B
of staff report DTS-10-094 be approved and come into effect
on January 1, 201 1 ;
That the by-law enacting the stormwater rate be approved as
an amendment to the fees and charges by-law;
That a reduction in the following base budgets be implemented
as of fiscal 2011 resulting from a shift to a stormwater utility
model:
- Tax supported operating budget of $6,204,228
- Water utility of $256,677
- Sanitary utility of $259,414
- Gas utility of $278,184
- Federal gas tax revenue of $1,908,000
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DTS 10-094 ~
Recommendations ~:~r:'~,~.
That staff provide a report related to a stormwater rate credit
policy for Council's consideration prior to January 1, 2013;
That staff report to Council prior to January 1, 2013 on the
viability of transitioning non-residential properties from the
approved "tiered flat fee" stormwater rate structure to a
method where these properties are charged according to
their actual measured impervious area;
That one (1) engineering manager position (full-time), one
(1) operations supervisor (full-time), one (1) engineering
project manager position (full-time), and one (1) revenue
analyst position full-time) be hired beginning in June 2010
so as to enable t e implementation of the stormwater utility
and advancing related stormwater projects and further;
That $100,000 be transferred from the Grand River Erosion
Control project (account numbers 11619 and 7367) and that
$129,000 be transferred from the Victoria Park Lake
Environmental Assessment project (account numbers
52000039 and 207) into the stormwater Utility
Implementation Plan (account number 701204027);
In the next 6 months...~;:Ft~
Approved stormwater rate structure (May 2010).
- Approve stormwater rate by-law.
- Prepare "tiered flat fee" policy manual.
Billing System Implementation (March to December 2010)
- Mapping of impervious areas for non-residential properties
are to be completed by end of August 2010.
- Linking GIS data to City billing records to assign a rate
code and monthly billing amount.
- Finalize master stormwater billing file data and incorporate
into the existing utility billing system (CIS).
- Prepare administrative procedures manual and database
management manual to maintain the master billing data file.
Advance with 2011 stormwater Utility Program (June to
December 2010)
- During 2010, resources will required to be deployed in
order to advance the delivery of certain components of the
2011 stormwater management program.
- Advance Victoria Park Lake remediation
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Questions? ,t-~
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