HomeMy WebLinkAboutFIN-10-090 - E10-026 - Consultant Services - Community Trail
REPORT
REPORT TO:
Mayor Carl Zehr & Members of Council
DATE OF MEETING:
2010-06-14
SUBMITTED BY:
Larry Gordon, Director of Supply Services
PREPARED BY:
Larry Gordon, Director of Supply Services (2214)
WARD(S) INVOLVED:
N/A
DATE OF REPORT:
2010-06-07
REPORT NO:
FIN 10-090
SUBJECT:
E10-026 - Consultant Services – Community Trails Master Plan and
Implementation Strategy
RECOMMENDATION:
That Expression of Interest E10-026, Consultant Services – Community Trails Master Plan and
Implementation Strategy, be awarded to MMM Group Limited, Mississauga, Ontario at their
estimated fee of $124,021. including disbursements, plus G.S.T. of $6,201.05, for a total of
$130,222.05 based on a satisfactory contract being negotiated and an upset fee being
established, and further that the Mayor and City Clerk be authorized to execute an agreement
satisfactory to the City Solicitor.
BACKGROUND:
The goal of this project is to provide the City of Kitchener with a long term plan and strategy for
the implementation of Community Trails throughout the city. These off-road pedestrian and
cycling routes are an important component of a ‘Healthy Kitchener’. The recommended
consultant, in consultation with the public and city staff, will make recommendations on
improvements to the existing Community Trails, identify gaps in the system and identify
strategies for the completion of the trails in all areas of the city, including existing built-up areas
and new neighbourhoods.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of W. Sleeth, Landscape Architect, D. Ritz, Supervisor of Design and Development,
P. Wetherup, Parks Planner, C. Musselman, Senior Environmental Planner, and L. Gordon,
Director of Supply Services.
ï ···÷ ó ï
Expressions of interest were advertised in The Record, on The City of Kitchener Home Page
and on the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by eight (8)
th
interested parties, and by the closing date of Friday March 19, 2010, seven (7) responses had
been received.
th
The Review Committee met on Monday April 12, 2010 to review the submissions and a
shortlist of three candidates was selected for further interviews. The Committee met to
th
interview the shortlisted candidates on Tuesday May 18, 2010. The Committee elected to
award the project to MMM Group Limited, Mississauga, Ontario.
A listing of the responding parties follows for your reference.
Ainley & Associates Limited, Barrie
Peter J. Smith & Company Inc., Fort Erie
IBI Group, Hamilton
MMM Group Limited, Mississauga
Urban Strategies Inc., Toronto
Brook McIlroy Inc. / Pace Architects, Toronto
GSP Group Inc., Kitchener
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order Group - COMMTYTRL.CAP
Financial Report is attached.
HST may be charged on all or part of the contract amount, although the exact impact is not
determinable at this time. The Project Manager has confirmed that sufficient contingency exists
within the project budget to fund the cost of the non-rebatable portion of the HST should it
become applicable to this contract.
Budget estimate is $150,000. to $175,000.
* Any surplus funds will remain in this account for future Community Trails Projects.
ACKNOWLEDGED BY:
Dan Chapman, General Manager of Financial Services and City
Treasurer
ï ···÷ ó î
Financial Summary for E10-26
Community Trails Master Plan & Implementation Study
Internal Order Group COMMTYTRL.CAP
As at June 3, 2010
$
Funding Sources
Current Balance 612,465
Additional Revenue Projected0
Total Revenue Projected612,465
Projected Expenditures
Tender Request E10-26124,021
Existing Encumbrances71,487
Projected Expenses (Unencumbered)0
Total Expenditures Projected195,508
Projected Surplus416,957
* Note: HST may be charged on all or part of the contract amount, although the exact impact is not
determinable at this time.
*Surplus funds will remain in the account for future Community Trail Projects.
ï ···÷ ó í