HomeMy WebLinkAboutFIN-10-095 - P10-045 Pump Motor Control Repair and Maintenance
REPORT
REPORT TO:
Mayor Carl Zehr & Members of Council
DATE OF MEETING:
2010-06-14
SUBMITTED BY;
Larry Gordon, Director of Supply Services
PREPARED BY:
Rudy Kruppa, Buyer (2216)
WARDS INVOLVED:
N/A
DATE OF REPORT:
2010-06-07
REPORT NO:
FIN-095
SUBJECT:
P10-045 - Pump & Motor Control Repair & Maintenance
RECOMMENDATION:
That proposal P10-045, Pump & Motor Control Repair & Maintenance, be awarded to Ibbotson
Electric Limited, Waterloo, Ontario, at the unit prices proposed for one (1) year, with an option to
renew for two (2) additional one-year terms. The estimated value of this contract is
approximately $100,000. per year, plus G.S.T.
BACKGROUND:
This proposal is based on fixed unit prices on an estimated representative sampling of
components used over the last year and actual spend will depend on the level of repairs and
amount of maintenance activity required throughout the term of the contract.
The Operations Division requires the services of a specialized contractor to perform electrical
maintenance and to respond to sanitary pumping station electrical issues/alarms on an ‘on-call’
basis as required. The Corporation does not have the staff resources or specialized knowledge
required to diagnose and repair the pumping station motor and system controls, including
SCADA components.
The annual estimated spend per year over the previous three years was $114,798.
REPORT:
Proposals were requested from two (2) potential bidders, as well as being advertised publicly in
the Record, on the City of Kitchener website and on the Internet through the Ontario Public
Buyers Electronic Tendering Information System. By the proposal closing date of Friday, April
rd
23, 2010, six (6) proposals had been received.
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The following proposals were received:
Ibbotson Electric Limited Waterloo
Millers Electric Limited Kitchener
Sutherland – Schultz Ltd. Cambridge
Engineered Electric Controls Ltd. Cambridge
Ainsworth Inc. Toronto
Duke Electric Hamilton
The proposals were reviewed by C. Banks, Operations Supervisor, B. Dubrick, Operations
Supervisor, and R. Kruppa, Buyer, who concur with the above recommendation.
FINANCIAL IMPLICATIONS:
Funding to be provided from various capital and operating accounts.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City
Treasurer
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