HomeMy WebLinkAboutFIN-10-096 - P10-048 Arena Refrigeration Maintenance
REPORT
REPORT TO:
Mayor Carl Zehr & Members of Council
DATE OF MEETING:
2010-06-14
SUBMITTED BY:
Larry Gordon, Director of Supply Services
PREPARED BY:
Rudy Kruppa, Buyer (2217)
WARD(S) INVOLVED:
N/A
DATE OF REPORT:
2010-06-07
REPORT NO:
FIN 10-096
SUBJECT:
P10-048 - Arena Refrigeration Maintenance
RECOMMENDATION:
That proposal P10-048, Arena Refrigeration Maintenance, be awarded to Black & McDonald
Limited, Stoney Creek, Ontario, at their proposed unit prices for one (1) year, with an option to
renew for two (2) additional one year terms subject to mutual agreement.
BACKGROUND:
This proposal is based on fixed hourly rates on an estimated requirement for maintenance
required over the last year and the actual spend will be depend on the amount of maintenance
required throughout the contract.
This service has been contracted out since 1966 when the first Community Arena (Wilson
Arena) was opened. Currently we have seven (7) ammonia plants and one Freon plant
operating. The maintenance work required is to be completed by licensed refrigeration
mechanics.
The annual estimated spend per year over the previous three (3) years, was $72,526.
REPORT:
Proposals were requested from two (2) known bidders, as well as advertised publicly in The
Record, on the City of Kitchener website and the Internet through the Ontario Public Buyers
Electronic Tendering Information System. Five (5) potential bidders downloaded proposal
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documents, and by the closing date of Friday April 23, 2010, three (3) proposals had been
received.
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The following proposals were received:
Black & McDonald Limited Stoney Creek
Cimco Refrigeration (Division of Toromont) London
Total Refrigeration Cambridge
The proposals were reviewed by G. Collins, Supervisor of Community Arenas, B. Stevenson,
Supervisor, Building Operations, J. Coulter, Supervisor Event Operations, and R. Kruppa,
Buyer, who concur with the above recommendation.
FINANCIAL IMPLICATIONS:
Funding will be provided from various capital and operating accounts
Prices have decreased an average of 57% for Facility start ups and shut downs and 15% on
hourly labour rates over the previous contract
ACKNOWLEDGED BY:
Dan Chapman, General Manager of Financial Services and City
Treasurer
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