HomeMy WebLinkAboutFIN-10-097 - P10-046 - Chain Link Fencing Related Services
REPORT
REPORT TO:
Mayor Carl Zehr & Members of Council
DATE OF MEETING:
2010-06-14
SUBMITTED BY:
Larry Gordon, Director of Supply Services
PREPARED BY:
Rudy Kruppa, Buyer (2217)
WARD(S) INVOLVED:
N/A
DATE OF REPORT:
2010-06-07
REPORT NO:
FIN 10-097
SUBJECT:
P10-046 – Chain Link Fencing, Silt Fencing and Related Services
RECOMMENDATION:
That proposal P10-046, Chain Link Fencing, Silt Fencing and Related Accessories, be awarded
to 1077860 Ontario Inc., o/a Town & Country Fencing, Ariss, Ontario, at their proposed unit
prices for one (1) year, with an option to renew for two (2) additional one-year terms. The
estimated value of this contract is approximately $150,000. per year, plus H.S.T.
BACKGROUND:
This proposal is based on fixed unit prices on an estimated representative sampling of
components and services used over the last year and actual spend will depend on the level of
activity throughout the term of the contract.
The Community Services Department requires a variety of fencing types to be supplied and
installed in various forms throughout the City each year. From fencing that delineates property
boundaries to all types of sports field chain link fencing to environmental silt control and tree
protection fencing, the City requires the services of a contractor that specializes in this work and
provides efficient and cost effective service throughout the year at a large number of different
work locations across Kitchener. The City does not have the staff resources or specialized
equipment for this type of volume work to be executed on a regular basis by City of Kitchener
forces.
The annual estimated spend per year, over the previous three (3) years, was $156,883.
ï ª·÷ óï
REPORT:
Proposals were requested from two (2) potential bidders, as well as being advertised publicly in
the Record, on the City of Kitchener website and the Internet through the Ontario Public Buyers
rd
Electronic Tendering Information System. By the proposal closing date of Friday April 23,
2010, two (2) bids had been received.
The following proposals were received:
1077860 Ontario Inc. o/a Town & Country Fencing Ariss, ON
Imperial Fencing & Landscaping Brantford, ON
The proposals were reviewed by T. O’Brien, Landscape Architect, W. Sleeth, Landscape
Architect, and R. Kruppa, Buyer, who concur with the above recommendation.
FINANCIAL IMPLICATIONS:
Funding will be provided from various capital and operating accounts.
Pricing has decreased an average of 10% over the previous contract.
ACKNOWLEDGED BY:
Dan Chapman, General Manager of Financial Services and City
Treasurer
ï ª·÷ óî