HomeMy WebLinkAboutFIN-10-098 - T10-043 Aggregates
REPORT
REPORT TO:
Mayor Carl Zehr & Members of Council
DATE OF MEETING:
2010-06-14
SUBMITTED BY:
Larry Gordon, Director of Supply Services
PREPARED BY:
Steve Rudak, Buyer (2213)
WARD(S) INVOLVED:
N/A
DATE OF REPORT:
2010-06-07
REPORT NO:
FIN 10-098
SUBJECT:
T10-043 - Aggregates
RECOMMENDATION:
That tender T10-043, Aggregates, be awarded to Tri City Materials, Petersburg, Ontario at their
corrected tendered price of $131,539.70, plus G.S.T. of $6,576.99 and P.S.T. of 10,523.18, for
a total of $148,639.87, for a one (1) year period, with an option to renew for three (3) additional
twelve (12) month terms, subject to mutual agreement.
BACKGROUND:
This tender is based on fixed unit prices on a representative sampling of aggregate types used
over the last year and actual spend will depend on the level of activity throughout the term of the
contract.
The aggregate tender covers a variety of materials used by Operations that include winter sand
for road maintenance, aggregates for trail resurfacing, pipe bedding, watercourse maintenance,
road base repairs and sidewalk mud jacking.
Both tenders contained mathematical errors which have been corrected.
The annual estimated spend per year, over the previous 3 years, was $216,398.14
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Five (5)
potential bidders downloaded the tender documents, and by the closing date of Thursday April
th
29, 2010, two (2) tenders had been received.
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The following tenders were received: Total Bid Corrected Bid
Price Price
Tri City Materials Petersburg, ON. $143,132.01 $148,639.87 *
Dufferin Aggregates Kitchener, ON. $171,125.84 $179,682.14
The tenders were reviewed by S. Berry, Manager, Maintenance Operations, and S. Rudak,
Buyer, who concur with the above recommendation.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts as required.
HST may be charged on all or part of the contract amount, although the exact impact is not
determinable at this time. The project manager has confirmed that sufficient contingency exists
within the project budget to fund the cost of the non-rebatable portion of the HST should it
become applicable to this contract.
The price increased 1.75% from the previous contract on the top three (3) materials.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City
Treasurer
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