HomeMy WebLinkAboutFIN-10-102 - Q10-027 Light Weight Fairway Mower
REPORT
REPORT TO:
Mayor Carl Zehr & Members of Council
DATE OF MEETING:
2010-06-14
SUBMITTED BY:
Larry Gordon, Director of Supply Services
PREPARED BY:
Laurie Stecho, Supervisor of Purchasing (3576)
WARD(S) INVOLVED:
N/A
DATE OF REPORT:
2010-06-04
REPORT NO:
FIN 10-102
SUBJECT:
Q10-027 – 2.54 M (100”) Reel Type Five Plex Light Weight Fairway
Mower (3 Units)
RECOMMENDATION:
That quotation Q10-027 – 2.54 M (100”) Reel Type Five Plex Light Weight Fairway Mower (3
Units), be awarded to Turf Care Products Canada, Newmarket, Ontario at their adjusted quoted
price of $71,350., plus the additional four wheel drive option at $8,670., plus G.S.T. of $4,001.
and P.S.T of $6,401.60, for a total of $90,422.60.
BACKGROUND:
These units replace 218602 and 218603 at CSD – Golf.
REPORT:
The quotation was advertised publicly on the City of Kitchener website. Four (4) potential
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bidders downloaded quotation documents, and by the closing date of Monday April 19, 2010,
three (3) quotations had been received.
The original quotation requested pricing for three units. The budget of $104,000., will allow for
the purchase of only two units, and the price has been adjusted.
The lowest quotation submitted by G.C. Duke Equipment did not meet the specification of eight
blades per reel and variable reel speed, as required and is not being recommended.
Outfitting is $3000. for the two units.
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The following quotations were received:
G.C. Duke Equipment Burlington ON $ 128,656.15
Turf Care Products Canada Newmarket ON $ 132,582.90 *
Podolinsky Equipment Petrolia ON $ 171,129.59
The quotations were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre 5017002 Equipment Reserve
Financial Report is attached.
HST may be charged on all or part of the contract amount, although the exact impact is not
determinable at this time.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City
Treasurer
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Fleet 2010 Purchase Activity, as of May 31, 2010
Funding provided from Equipment Reserve 5017002
Fleet Budget
Replacement Equipment2,786,744
Upgrades230,500
Additionals852,000
Contingency150,000
Prior Year Approved Purchases deferred until 20102,481,8376,501,081
Actual 2010 YTD Purchases, 326,280
Encumbrances, net of rebates2,226,350
Balance available, May 31, 2010
3,948,452
Less:
Q10-02790,423
GST Rebate(4,001) 86,422
Q10-02118,645
GST Rebate(825) 17,820
Outfitting3,000
Budget for remaining equipment3,841,210
Projected Surplus(Deficit)
0
Jun1Purchasing
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